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Home My WebLink AboutAGENDA REPORT 2014 1015 CCSA REG ITEM 10BCi'fY OF MOO~PA~K. CALIFORNIA City Councli Meeting ITEM 10.8. of /()-/o~,f~l't ACTION: __ ..,......,l"ll'"Tl'".,..,......,.....~..._..'T;llP" ~Aud.. MINUTES OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND SUCCESSQR AGENCY OF THE REDEVELOPMENT AGENCY -BY_: __ %--. _,J!k,,_~--=-=-F=T=H=E""'{i ...... 1:rv OF MOORPARK ("SUCCESSOR AGENCY") Moorpark. California October 1, 2014 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on October 1, 2014, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1 . CALL TO ORDER: Mayor Parvin called the meeting to order at 7:08 p.m. 2. PLEDGE OF ALLEGIANCE: Steven Kueny, City Manager, led the Pledge of Allegiance. 3. ROLL CALL: Present: Staff Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Deborah Traffenstedt, Deputy City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Declaring October 8, 2014, as International Walk to School Day in the City of Moorpark. Mayor Parvin presented Dave Klotzle, City Engineer/Public Works Director with a proclamation declaring October 8, 2014, as International Walk to School Day in the City of Moorpark. 5. PUBLIC COMMENT: None. 36 Minutes of the City Council/Successor Agency Moorpark, California Page 2 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: October 1 , 2014 CONSENSUS: It was the consensus of the Council to pull item 1 O.D. from the Consent Calendar upon the request of Mayor Parvin who as a member of Rotary, plans to recuse herself from participation. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock stated he attended the Country Days Parade on September 27, which was a great success with people having lots of fun. Councilmember Pollock stated he had also participated in the first annual Mammoth SK Run on September 28, which had a great turnout. Councilmember Mikos stated she attended "Princess Bride" at the High Street Arts Center on September 26, the Country Days Parade on September 27, and the Mammoth Run on September 28, and it was great to have three days of Country Days activities. Councilmember Van Dam thanked staff and volunteers for their work in making these Country Days events happen. Mayor Parvin announced the Moorpark Friends of the Library are pleased to present "Live Comedy at the Funeral Home", a clean comedy fundraiser event to be held on October 26 at 6:30 p.m. at the Perez Family Funeral Home in Camarillo with all proceeds to benefit your Moorpark City Library. Mayor Parvin announced she had attended the Ventura County Housing Conference two weeks ago where senior housing was discussed. Mayor Parvin announced an informative panel discussion, "Senior Housing Market Issues and Concerns" will be held here at the Community Center on October 16 at 3:00 p.m. Mayor Parvin also thanked staff for volunteering to work at the Country Days events and for their participation in the Mammoth SK Run, which was a great success with over 3SO participants. Mayor Parvin stated she looks forward to next year's Country Days events with a movie on Friday, a parade on Saturday, and a run on Sunday. Mayor Parvin announced "Moonshiners BBQ'' a fundraiser for the Welcome Home Soldier Foundation on October 4 at the Penny Mac location on Condor Drive. 37 Minutes of the City Council/Successor Agency Moorpark, California Page3 October 1 , 2014 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Award of Agreement to United Pacific Services, Inc, for Tree Maintenance Services at City Landscape Maintenance Districts. Parks, and Various Miscellaneous City Properties; and Resolution Amending the Fiscal Year 2014/15 Budget to Fund the City's Internet Based GPS/GIS Tree Inventory Program. Staff Recommendation: 1) Award a 24-month Agreement (October 1, 2014 through September 30, 2016), with an option to extend the Agreement for three (3) additional one (1) year periods to United Pacific Services, Inc, for a total cost of $354,961, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager and City Attorney; and 2) Adopt Resolution No. 2014-__ , amending the FY 2014/15 Budget to appropriate $98, 166 from various funds to complete the GPS/GIS tree inventory. ROLL CALL VOTE REQUIRED A. REVISED: Consider Award of Agreement to Mariposa Landscapes. Inc. for Tree Maintenance Services at City Landscape Maintenance Districts, Parks, and Various City Properties. Staff Recommendation: Award a 24- month Agreement (October 1, 2014 through September 30, 2016), with an option to extend the Agreement for three (3) additional one (1) year periods to Mariposa Landscapes Inc. for tree maintenance services at the LMDs, parks, and miscellaneous City properties, excluding the GPS inventory, for a total cost of $256,795, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager and City Attorney. Mr. Laurentowski introduced a Revised Item 9.A. agenda report as a replacement for the original agenda report. He stated due to an ambiguity in the Request for Proposal related to Item Nos. 6, 7, and 9 in the Bid Schedule, recalculations were made to the 'per man hour' rates, which resulted in Mariposa Landscapes, Inc. becoming the lowest bidder for the contract. Mr. Kueny stated funding for the City's internet based GPS/GIS tree inventory would be deferred to allow staff time to further research cost options. There were no speakers. 38 Minutes of the City Council/Successor Agency Moorpark, California Page 4 October 1, 2014 MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to award a 24-month Agreement (October 1 , 2014 through September 30, 2016), with an option to extend the Agreement for three (3) additional one (1) year periods to Mariposa Landscapes Inc. for tree maintenance services at the LMDs, parks, and miscellaneous City properties, excluding the GPS inventory, for a total cost of $256, 795, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager and City Attorney. The motion carried by unanimous roll call vote. B. (SUCCESSOR AGENCY) Consider Resolution Confirming the Issuance of 2014 Tax Allocation Refunding Bonds and Approving Preliminary and Final Official Statements and a Bond Purchase Agreement Relating Thereto. Staff Recommendation: Adopt Resolution No. SA-2014-09. ROLL CALL VOTE REQUIRED Mr. Ahlers gave the staff report. There were no speakers. MOTION: Agency Member Mikos moved and Chair Parvin seconded a motion to Adopt Resolution No. SA-2014-09 confirming the issuance of 2014 Tax Allocation Refunding Bonds and approving Preliminary Final Official Statements and a Bond Purchase Agreement relating thereto. The motion carried by unanimous roll call vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar with the exception of Item 1 O.D, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Minutes of Special City Council Meeting of September 17, 2014. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular City Council/Successor Agency Meeting of September 17, 2014. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2014/15 -October 1, 2014. Staff Recommendation: Approve the warrant register. E. Consider Amendment No. 1 to Agreement with Pedersen Fence and Patio Company, Inc. for Fencing Repair and Installation Services and Authorize the City Manager to Execute the Amendment. Staff Recommendation: Approve Amendment No. 1 to increase the total compensation from $48,483 to $62, 703 for the total term of the Agreement, and authorize the 39 Minutes of the City Council/Successor Agency Moorpark, California Page 5 October 1. 2014 City Manager to execute the Amendment, subject to final language approval by the City Manager. F. Consider Amendment No. 5 to Agreement with Simi Valley Lock and Key for Installation of Additional Electronic Access Control Systems and Authorize the City Manager to Execute the Amendment. Staff Recommendation: Approve Amendment No. 5 to increase the total compensation from $62,434 to $70,334 for the total term of the Agreement, and authorize the City Manager to execute the Amendment, subject to final language approval by the City Manager. G. Consider Amendment No. 1 to Agreement for Professional Engineering SeNices with Tetra Tech, Inc. for the Los Angeles Avenue Median Project-Phase 1 and Authorize the City Manager to Execute the Amendment. Staff Recommendation: Approve Amendment No. 1 in an amount not to exceed $16, 173 and authorize the City Manager to execute the Amendment, subject to final language approval by the City Manager. H. Consider Amendment No. 2 to Agreement with Rogers. Anderson, Malady & Scott. LLP for Independent Financial Audit of Low and Moderate Income Housing Fund and Authorize the City Manager to Execute the Amendment: and Consider Resolution Amending the Fiscal Year 2014/15 Budget to Fund the Audit. Staff Recommendation: 1) Authorize the City Manager to execute Amendment No. 2, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2014-3323, amending the FY 2014/15 Budget. ROLL CALL VOTE REQUIRED AT THIS POINT in the meeting, Mayor PaNin recused herself and Mayor Pro Tern Mikos called for consideration of Item 1 O.D. D. Consider Authorizing the Use of City Portable Lights for Rotary Club Civil War Reenactment Event. Staff Recommendation: Approve use of City portable lights, subject to conditions specified in the agenda report. MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to approve use of City portable lights, subject to conditions specified in the agenda report. The motion carried by voice vote 4-0, Mayor PaNin absent. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 40 Minutes of the City Council/Successor Agency Moorpark, California Page6 13. ADJOURNMENT: October 1, 2014 MOTION: Councilmember Mikos moved and Councilmember Millhouse seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 7:28 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 41