HomeMy WebLinkAboutAGENDA REPORT 2014 1015 CCSA REG ITEM 10EITEM 10.E.
Cl''!'Y OF MOORPARK, CALIFORNIA
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TO: &;;;;;
FROM:
DATE: September 29, 2014 (CC Regular Meeting of 10/15/14)
SUBJECT: Consider Amendment No. 1 to Agreement with Lilley Planning Group
for Additional Planning Services
BACKGROUND/DISCUSSION
The City Manager approved an Agreement with Lilley Planning Group for planning
services, which was executed on September 9, 2014, for a not-to-exceed amount of
$25,000.00 without prior authorization. This agreement provided contract planning
services due to a principal planner position vacancy created August 27, 2014.
The City's Municipal Code does not allow the City Manager authority to approve
contracts that exceed $50,000.00 therefore, the City Council is now being asked to
consider an amendment for additional planning services increasing the compensation
by $35,000.00 to a new total not-to-exceed amount of $60,000.00. Staff has initiated the
recruitment process for a principal planner and does not anticipate the need to further
amend this agreement.
FISCAL IMPACT
There is no additional appropriation requested at this time. The Planning Department's
FY 2014/15 adopted budget includes $365,487.00 in Salaries (Full-Time) (Expenditure
Account 9002) from the Community Development Fund (2200.6440). The department is
proposing to transfer $35,000.00 to Contractual Services (Expenditure Account 9102).
STAFF RECOMMENDATION
Approve the increase in compensation by $35,000.00 with a new not-to-exceed amount
of $60,000.00 and authorize the City Manager to execute the amendment for additional
planning services, subject to final language approval of the City Manager.
Exhibit A -Amendment No. 1 to Professional Services
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EXHIBIT A
AMENDMENT NO. 1
TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND
LILLEY PLANNING GROUP FOR PROFESSIONAL SERVICES
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and Lilley Planning Group, a corporation ("Consultant")
for professional services ("Agreement"), is made and entered into the _ day of
-------' 2014.
RECITALS
WHEREAS, on September 9, 2014, the City and Consultant entered into an
Agreement to have the Consultant provide planning services; and
WHEREAS, the City and Consultant now desire to increase the compensation for
services to be performed by Consultant by a total contract value of sixty thousand
dollars ($60,000.00), and document said agreement to amend by jointly approving
Amendment No. 1 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 2, SCOPE OF SERVICES, is amended by replacing the third paragraph
of Section 2 in its entirety as follows:
"Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit B. Compensation shall not exceed the new total not-to-exceed
amount of sixty thousand dollars ($60,000.00), without a written Amendment to the
Agreement executed by both parties. Payment by City to Consultant shall be in
accordance with the provisions of this Agreement."
II. Section 5, PAYMENT, is amended by replacing the second and third paragraphs
of Section 5 in its entirety as follows:
"The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit B, based upon
actual time spent on the above tasks. This amount shall not exceed sixty thousand
dollars ($60,000.00), for the total term of the Agreement unless additional payment is
approved as provided in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in a
written amendment to this Agreement executed by both parties."
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II. Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK LILLEY PLANNING GROUP
By: _____________ _ By: _____________ _
Steven Kueny, City Manager Jennifer Lilley, President
Attest:
Maureen Benson, City Clerk
Amendment No. 1 to Agreement between City of Moorpark and Lilley Planning Group Page2
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