HomeMy WebLinkAboutAGENDA REPORT 1985 0401 CC REG ITEM 08E • • i ,
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MOORPARK
ALBERT PRIETO STEVEN KUENY
Mayorr + City Manager
JAMES D. WEAK o' o �t CHERYL J. KANE
Mayor Pro Tern ire City Attorney
THOMAS C. FERGUSON , NIALL FRITZ
Councilmember SS/,```` a Director of
DANNY A. WOOLARD n-V Community
Councilmember °9e,� Development
LETA YANCY-SUTTON +r�- R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk Chief of Police
JOHN C. GEDNEY
City Treasurer
MEMORANDUM
TO: The Honorable City Council
FROM: Steven Kueny, City Manager V
DATE: March 28 , 1985
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SUBJECT: Proposed Modification of Purchasing Procedures
BACKGROUND INFORMATION
Shortly after incorporation the City adopted the Moorpark Municipal
Code, which included Chapter 3. 12 of Title 3 of said Code, pertaining
to purchasing procedures. Section 3 . 12. 120 of that Chapter requires
that supplies and equipment with an estimated value greater than
$5, 000. 00 be awarded through the formal (sealed) bid procedure.
With the effect of cost increases over the years, the purchasing
ability relative to this limit has been eroded, and it now requires
most purchases to go through the time and expense of formal bid pro-
cedure, when the same procedure (written bids by three vendors) can
be done on an informal basis.
Three cities were surveyed concerning their current limits for formal
bid procedures, as follows :
Simi Valley $7, 500. 00
Thousand Oaks 5, 000. 00
Camarillo 2, 500. 00
None of these cities has revised its purchasing procedures or limits
since at least 1980 . The City of Thousand Oaks is currently considering
an increase to $10 or $15, 000. 00.
799 Moorpark Avenue Moorpark, California 93021 M5)529-6864
410
The Honorable City Council
Page 2
March 28, 1985
To permit the purchase of most items without the time and expense
of formal bids, while adhering to the informal bid requirements, it
is recommended that the $5, 000. 00 estimated value be modified to
$10, 000 . 00. The proposed action would not modify the State law
requirement that all public works projects with a cost of $5, 000. 00
or more be publicly bid.
RECOMMENDED ACTION
Introduce Ordinance No. modifying the estimated value of
purchases that require formal bid procedures.
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ORDINANCE NO. 43
AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA,
AMENDING SECTIONS 3 . 12. 120 AND 3. 12. 230 OF
CHAPTER 3. 12 OF TITLE 3 OF THE MOORPARK MUNICIPAL
CODE, PERTAINING TO PURCHASES.
THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES ORDAIN
AS FOLLOWS:
SECTION 1 . That Section 3 . 12 . 120 of Chapter 3 . 12 of Title 3 of
the Moorpark Municipal Code is hereby amended to read as follows :
"3. 12. 120 Formal (sealed) bid procedure. Except as
otherwise provided herein, purchases of supplies and
equipment of an estimated value greater than Fifteen
Thousand Dollars ($15, 000. 00) shall be awarded to the
lowest responsibile bidder pursuant to the formal bid
procedure hereinafter prescribed. Public projects, as
defined in Section 20161 of the Public Contract Code
of the State of California shall be awarded pursuant
to applicable provisions of said Public Contract Code. "
SECTION 2. That Section 3. 12. 230 of Chapter 3. 12 of Title 3 of
the Moorpark Municipal Code is hereby amended to read as follows:
"3. 12. 230 Open market or informal bid procedure.
Purchases of supplies and equipment of an estimated value
in the amount of Fifteen Thousand Dollars ($15, 000.00) or less
may be made by the purchasing agent in the open market
pursuant to the procedure prescribed in Sections 3. 12. 240
through 3 . 12. 260 and without observing the procedure
prescribed in Sections 3. 12 . 120 through 2 . 12 . 215; provided,
however, all bidding may be dispensed with for purchases of
supplies and equipment having a total estimated value of
less than One Thousand Dollars ($1 , 000. 00) . "
SECTION 3 . The City Clerk shall, within 15 days after the
passage of this ordinance , cause it to be posted in at least the
three public places designated by resolution of the City Council;
shall certify to the adoption and posting of this ordinance; and
shall cause this ordinance and its certification, together with proof
of posting, to be entered in the book of ordinances of this City.
APPROVED AND ADOPTED this day of , 1985 .
Mayor of the City of Moorpark,
California
ATTEST:
City Clerk
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