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HomeMy WebLinkAboutAGENDA REPORT 1986 0106 CC REG ITEM 11C XSOORPARK I/' JAMES D. WEAK STEVEN KUENY Mayor �.• �. t' - Aa• City Manager THOMAS C. FERGUSON CHERYL J. KANE Mayor Pro Tern x yCity Attorney ALBERT PRIETO 01110,4,.$ RICHARD MORTON Councilmember � 1�' Director of DANNY A. WOOLARD A Community Councilmember ,�T �. Development LETA YANCY•SUTTON R. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V. GILLESPIE City Clerk MEMORANDUM Chief of Police THOMAS P. GENOVESE City Treasurer T Q : The Honorable City Council • FROM : Steven Kueny, City Manager DATE : January 2, 1986 S L7 B.TE C T = Moorpark Central Neighborhood Council Letter Re: Quimby Funds BACKGROUND: It appears that there are four questions and/or requests contained in the attached letter dated December 20, 1985, from the Moorpark Central Neighborhood Council, as follows: 1. Request for written policy regarding acquisition of private property for development into parks. 2. Question as to City's policy regarding monies currently in the Quimby Fund. 3. Request that a specific plan to acquire park land in the downtown area be implemented before any Quimby Funds are allocated elsewhere or allowed to revert to developers. 4. Request that all discretionary Parks and Recreation general funds be applied to No. 3 above. RECOMMENDED ACTION: It is recommended that this matter be referred to staff for a report at either the January 20 or February 3 Council Meeting. SK:ddb attachment 799 Moorpark Avenue Moorpark, California 93021 338 Sierra Ave. Moorpark, CA 93021 (805) 529-0420 December 20, 1985 CITY COUNCIL City Hall 799 Moorpark Ave. Moorpark, CA 93021 Members of the City Council: At a recent General Meeting, Moorpark Central Neighborhood Council members voted that we draft a letter requesting that you adopt a written policy regarding acquisition of private property to be developed into parks. What is your policy with regards to monies currently in the Quimby Fund? Residents would like to be assured that those funds will be applied to the priority need for a centrally located city park available to-all residents. We urge that a specific plan to acquire park land in the downtown area be implemented before any Quimby funds are allocated elsewhere or are allowed to revert to the developers. We further request that all discretionary Parks and Recreation general funds be applied also to this priority need as a matter of policy. We hope to hear from you soon regarding action taken in these matters. Very truly yours, ow"- 0S12.0.4.41-cui 4011 John Ga •�: President, Moorpark Central (District #1 Neighborhood Council) JG/jg is. REQ mow 67Q14..,/ 4 70e._ DEC 301985 city of Moorpark MOORPARK CENTRAL 148 Moorpark Ave. Moorpark, CA 93021 May 6, 1985 Dear Mayor Prieto: Reorganization of District #1 Neighborhood Council has been completed and we wish to present a copy of our newly adopted Constitution By-Laws for your information. We would like to draw your attention to the Statements of Purpose (Section 1) for a better understanding of what our organization aims to accomplish. Of particular relevance to the City Council is item "G". We invite you to utilize our organization to increase communication between the City Council and the people. We offer our By-Laws as a guide and our willingness to help as necessary to other Neighborhood Council Districts which may yet be in the process of formation. Our President, Richard Chavez, has been in contact with presidents of several of the other four Neighborhood Councils and we anticipate the formation of a "Presidents Council" some time in the future to help coordinate our efforts and promote exchange between districts. We would like you to recognize the city-wide Neighborhood Council organizations by sanctioning them at such time as the structure is complete and all five Council Districts submit a formal request to you. We feel strongly that the Neighborhood Councils will serve as a valuable communication tool between citizens and city government. Sincerely, 2t , .01/ F_Ji L9. vk \\\kak cl* 4ichard Ch vez, President Bill McMahon, Vice President 40i it, 4 /',(/1 ' r-ne Gartner •ecretar eas. ( oh all-may," Parlia enter n it ' ,j/ R, 401 aterso , ent. Chair. :arbara Shultz, ublicity LI L lien Paige, Members Chair. G-7 7. BY-LAWS * MOORPARK CENTRAL NEIGHBORHOOD COUNCIL DISTRICT #1 Article 1 IDENTIFICATION Section 1 The name of this non-profit, non-partisan organization shall be: MOORPARK CENTRAL and also known as: MOORPARK NEIGHBORHOOD COUNCIL DISTRICT #1. Section 2 The district area encompasses all property within the following boundaries: Beginning at the point of intersection of the Simi Valley Freeway 118 and College View, extend a line due West along Hwy 118 past the South-West edge of the Campus Park development to the intersection of a line drawn at a 90-degree angle (due North) to the Northern boundary of the Moorpark City Limits and then running due West along that boundary to the intersection of a line drawn due North-South along the back-fence line of the homes on the West side of Shasta Ave. and extending South to the Arroyo Simi and following the Arroyo East; back to the intersection of College View and Hwy 118. (See map EXHIBIT "A" attached) Article II PURPOSE Section 1 The purpose of this Neighborhood Council District organization will be as follows: A. To serve as an advocate for the interests of its constituent neighborhoods and groups before any agency, public or private, or before any group or individilal. B. To work independently and in conjunction with the four other Neighborhood Council Districts in the City of Moorpark; to expand the democratic process and provide an on-going opportunity for citizens to better participate in the decision making process of their government entities in a positive and productive manner. C. To encourage citizens to help government entities identify problems and needs and to assist in the development and implementation of programs which respond to those problems and needs. - 1 - BY-LAWS * MOORPARK CENTRAL NEIGHBORHOOD COUNCIL DISTRICT #1 Article 1 IDENTIFICATION Section 1 The name of this non-profit, non-partisan organization shall be: MOORPARK CENTRAL and also known as: MOORPARK NEIGHBORHOOD COUNCIL DISTRICT #1. Section 2 The district area encompasses all property within the following boundaries: Beginning at the point of intersection of the Simi Valley Freeway 118 and College View, extend a line due West along Hwy 118 past the South-West edge of the Campus Park development to the intersection of a line drawn at a 90-degree angle (due North) to the Northern boundary of the Moorpark City Limits and then running due West along that boundary to the intersection of a line drawn due North-South along the back-fence line of the homes on the West side of Shasta Ave. and extending South to the Arroyo Simi and following the Arroyo East; back to the intersection of College View and Hwy 118. (See map EXHIBIT "A" attached) Article II PURPOSE Section 1 The purpose of this Neighborhood Council District organization will be as follows: A. To serve as an advocate for the interests of its constituent neighborhoods and groups before any agency, public or private, or before any group or individual. B. To work independently and in conjunction with the four other Neighborhood Council Districts in the City of Moorpark; to expand the democratic process and provide an on-going opportunity for citizens to better participate in the decision making process of their government entities in a positive and productive manner. C. To encourage citizens to help government entities identify problems and needs and to assist in the development and implementation of programs which respond to those problems and needs. Article II PURPOSE continued D. To provide a mechanism to arrive at a representative concensus of the citizenry on matters affecting the City at large as well as those of concern to particular areas, groups and individuals. E. To facilitate two-way communication between citizens and their government entities by presenting points of view in an organized and objective fashion and in somewhat quantifiable terms. F. To help residents present issues to city government most efficiently and effectively and to provide citizen representatives to government as bona fide spokespersons for those unable to attend or make a presentation. G. To create an additional means of communication for City Council members to use when they require additional input in one area or throughout the city; and to help them to assess the relative diversity of opinion or concurrance on issues at various times. H. To encourage citizens to undertake action programs which improve the physical and social environment of their neighborhoods. I. To encourage a spirit of cooperation and good will among residents of each neighborhood, between neighborhoods and between districts. J. To encourage citizens to develop an understanding of the needs and expectations of the entire community and an understanding of the governments' responsibilities, efforts and limitations in responding to those needs and expectations. K. To establish in District #1 a Citizen Crime Watch Organization to help maintain law enforcement goals. L. Always to be an optional tool and voluntary instrument for residents and property owners to use; but not to take away or in any way infringe on the rights of individuals to make direct appeals independently to those governing bodies. M. To work to ensure that potential Commercial, Industrial, Residential and Recreational uses are developed to best advantage and an improving qual ity of life in Moorpark. - 2 - Article III POWERS Section 1 The powers of this Council will be as follows: A. To advise and seek to influence government entities, through their various appointed bodies and elected officials, on any matter which is of interest and concern to this Council. B. To initiate direct action programs, working alone or in cooperation with private or public agencies, which respond to the needs of this Council. C. To provide direction and help resolve concerns at the most local level within area boundaries. Article IV MEMBERSHIP • Section 1 All residents and/or property owners within the boundaries of the MOORPARK CENTRAL NEIGHBORHOOD COUNCIL DISTRICT #1, eighteen years of age or older, will be eligible for membership in the Council. Section 2 Membership will require the completion of a form that lists: Name, Address of residence or property owned, telephone number and a Declaration stating that the applicant is at least eighteen years old. Completion of this form shall constitute acceptance of the stated purposes of the MOORPARK CENTRAL NEIGHBORHOOD COUNCIL DISTRICT #1. Section 3 Each member, as definded in Article IV - Section 1, shall pay membership dues; the amount to be voted upon and passed by the Board of Directors at the first meeting follo ;iig the annual election. - - Article V ORGANIZATION Section 1 The Moorpark Central Neighborhood Council will include a General Membership comprised of any number of neighborhood or special interest groups, a Board of Directors, a Moorpark Executive Committee* Representative and Alternate, and Committees as appointed under the provisions set forth in these by-Laws. (*In anticipation of the formation of an umbrella organization which will help the five Neighborhood Council Districts to work together) Article VI BOARD OF DIRECTORS Section 1 The governing body of the Council and the direction of its work shall be vested in the Board of Directors which shall consist of six members elected by the general membership, one Representative elected by each local. area neighborhood sub-group, and one Representative from each qualifying Special Interest Group. Each elected member shall be elected for a term of two years as is hereinafter provided. Three of those members generally elected to the Board will be elected in alternate years to serve for a term of two years. The Directors shall have the authority to fill any vacancies that may occur on the Board for the unexpired portion of those six generally elected Board member's terms. The Board shall meet at least once a month, at such time and place as shall be determined by the Board. Where a situation exists that requires immediate attention, the President shall call a special meeting at the request of three Directors of the Board. The Secretary/Treasurer will notify all members of the Board of the time and place of said meeting. Section 2 The Board of Directors shall be elected at the anneal May meeting of the Moorpark Central Neighborhood Council, or at a specially called meeting for that purpose. Section 3 A Nominating Committee of not less than three members shall be appointed by the President thirty days prior to the election, whose duty it shall be to nominate from the General Membership of the Council at least eight members to be voted upon for membership to the Board of Directors. • - 4 - Article VI BOARD OF DIRECTORS Section 3 continued The Nominating Committee shall file a list of the nominees recommended by it with the Secretary/Treasurer not later than twenty days prior to election. Other nominations to the Board of Directors may be made by any member of the Council, who is in good standing, from the floor on election day prior to the close of nominations and election of Directors. All candidates nominated must agree to serve, and serve if elected. No member holding an office in, or is a Board Member of another Neighborhood Coucil, may serve on the Board of Directors of the Moorpark Central Neighborhood Council. Section 4 The Secretary/Treasurer shall see that all members of the Council who are in good standing recieve a Notice of Election which shall contain the following: A. Date, time and place of the election. B. A list of the nominees recommended by the Nominating Committee. C. A reminder that further nominations may be made on election day at the general meeting by any member in good standing. This notice is to be certified by the Secretary/Treasurer that the nominees are members in good standing and shall be mailed on or before ten days prior to the election. No absentee or proxy voting will be permitted. Section 5 All voting shall be by secret ballot. A number of nominees corresponding to - the number of directors to be elected, who receive the highest number of votes, shall be declared elected. A tie vote shall be decided by a second ballot by the Council of the nominees in question. Section 6 The president shall appoint a committee of three members present, who are in good standing, to act as election judges. The results are to be tabulated by the Secretary/Treasurer, and be recorded in the Moorpark Central Minute Book. The election judges shall have supervision of the election until final results are ascertained. Section 7 One Representative to the Board of Directors shall be chosen by members associated with their respective local area neighborhood sub-group. These sub-groups shall conform to the existing areas distribution as listed on EXHIBIT "A" attached, or qualify for representation by submitting a signed list of not less than 25 District #1 members of good standing. Terms of these local area Representatives shall not exceed two years. Section 6 Special Interest Groups shall qualify their chosen Representative for inclusion on the Board of Directors by submitting a membership list of at least 25 District #1 members who are in good standing. Representative's term shall not exceed two years. Article VII OA'b'iCERS Section 1 Within fifteen days after the annual election, the Bard of Directors shall meet and elect the officers of the Council for the ensuing year; consisting of a President, a Vice-President, a Secretary/Treasurer, a Parliamentarian, a Commissioner of Publicity, an Events Chairperson, and a Membership Chairperson. All officers shall be elected from the Board of Directors, and by virtue of being elected an officer of the Council, will not jeopardize their position as a member of the Board of Directors. Section 2 The President shall preside over all meetings of the Council and perform all duties incidental to his office; he or his designee may make presentations as required to other organizations. He shall appoint all Committee Chairpersons, subject to the approval of the Board. Section 3 The Vice-President shall act in the absence of the President. In the absence of both the President and the Vice-President, the Secretary/Treasurer of the Board of Directors shall appoint a Chairman to conduct the meeting. Section 4 The Secretary/Treasurer shall conduct the official correspondence; preserve all books, documents, and communications; and maintain an accurate record of the proceedings of the Council and of the Board of Directors meetings. The Secretary/Treasurer shall receive and disburse the funds and keep appropriate financial records of the Council. No disbursements shall be made unless they have been authorized and ordered by the Board of Directors. All disbursements shall be made by check which will be signed by the Secretary/Treasurer and counter signed by the President, or in his absence, by the Vice-President. The Secretary/Treasurer shall make an annual financial report to the Board. Section 5 The Parliamentarian shall ensure that business during meetings is conducted according to correct Parliamentary proceedure as adopted in these By-Laws. The Parliamentarian is to be consulted whenever proceedural questions arise and may disqualify motions and out-of-order decisions. Section 6 The Commissioner of Publicity will handle public relations of the Council. Responsibilities include keeping the group's activities in the public eye and helping the Membership Chairperson to keep expanding membership. Section 7 The Membership Chairperson has the prime responsibility to keep membership rolls expanding and to assist the Secretary/Treasurer In collecting dues. Article VII OFFICERS CERS continued Section 8 The events Chairperson works with those committees appointed by the President to see that all events run smoothly; the Events Chairperson works to organize new and creative events of interest and relevance to the membership. Section 9 The Spokesperson-Representative and Alternate Spokes-Rep shall be appointed by the President from members of the Board of Directors within fifteendays after the annual election. Appointees may hold another office on the Board; with the exception of President. They shall serve one year terms. A. Duties of the Spokesperson-Representative will be to make presentations on behalf of District 01 to the City Council, Planning Commission, other public or private groups or to individuals at the direction of the Council membership or Board of directors; through the President. The Spokes-Rep shall be directed by the President to reflect decisions and recommendations for which the membership has voted at General meetings, or by a majority vote of the Board of Directors. It will be the duty of the Alternate Spokes-Rep to make those presentations when the Representative cannot, or when more than one presentation is required. B. The Spokes-Rep and Alternate Spokes-Rep shall work cooperatively on community-wide matters with other neighborhood council representatives in identifying improvement for the betterment of the City of Moorpark; and shall present to the Board of Directors of Moorpark Central a report of all meetings of the Moorpark Executive Committee as well as ail other presentations that have been made before the City or other groups. C. NO PRESENTATION WILL BE MADE ON BEHALF OF MOORPARK CENTRAL +4ITHOUT DIRECTION FROM THE GENERAL MEMBERSHIP (THROUGH THE PRESIDENT) AT GENERAL MEETINGS; OR WITHOUT A REQUEST BY THE BOARD OF DIRECTORS, ALSO THROUGH THE PRESIDENT. D. All Representatives speaking for Moorpark Central are obliged to present with objectivity all arguements on behalf of the membership; both pro and con. They shall also provide vote totals as documentation for any recommendation they bring to outside groups or committees unless directed otherwise by the President. - 7 - Article VIII COMMITTEES Section 1 The Board shall authorize and define the powers and duties (through the President) of all committees. Section 2 All committee members must be members of the Moorpark Central Neighborhood Council District #1. Section 3 All committees will present their findings and recommendations to the Board of Directors for possible action. No committee will represent the Council, or present any findings and/or recommendations, except at the direction of the Board of Directors. Section 4 At the first annual meeting, all committees will be considered dissolved, and new committees appointed under the provisions stated in these By-Laws. Article IX MEETINGS Section 1 The Moorpark Central Neighborhood Council will hold at least two General Meetings each year, including one designated as the Annual Meeting. The election of the Board of Directors will be conducted at the Annual Meeting. A President's Report of the past year's activities, including a financial report, will be presented at the Annual Meeting. Section 2 The Board of Directors may schedule additional General Meetings as deemed necessary and appropriate to fulfill the stated purpose of the Council. The Secretary/Treasurer must provide a written notice of all General Meetings to each Council Member at least one week before the scheduled meeting. Section 3 The President will schedule a General Meeting upon receiving a written reauest for same, signed by at least ten Neighborhood Council members. Section 4 A quorum shall include at least eight members of the Board of Directors at all Board and General Meetings. A quorum for Committees shall be a majority of the membership of said committee. ARTICLE IX MEETINGS continued Section 5 All meetings, minutes, and financial records of the Moorpark Central Neighborhood Council will be open to the public. Section 6 Recommendations, positions, or policies adopted at all meetings will be by a majority vote of those members present, provided there is a quorum. ARTICLE X FISCAL YEAR Section 1 The fiscal year shall be designated as from the first day of July through the thirty-first day of June. ARTICLE XI PARLIAMENTARY PROCEDURES Section 1 All questions of parliamentary procedure shall be determined according to 'the latest edition of "Robert's Rules of Order". ARTICLE XII AMENDMENT Section 1 These By-Laws may be amended by a two-thirds majority vote of those members present and in good standing at any regular or specially called meeting of the Council, provided that notice of the proposed changes be mailed to all members of the Council not less than fifteen days prior to such meeting, and provided that they have been received and approved by the Board of Directors. ARTICLE XIII RECALL Section 1 Each Board member will be subject to recall by the General Membership. Those present at any General Membership meeting may, by a majority vote, schedule a recall election for the next General Membership meeting. The delivered written notification of that meeting will indicate that a recall election will be held. A majority vote by secret ballot of those in attendance at that meeting will be required for recall. Vacancies on the Board created by recall will be filled at the same meeting by election of nominees offered from the floor. 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