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HomeMy WebLinkAboutAGENDA REPORT 2014 1105 CCSA REG ITEM 10C ITEM 10.C. CITY OF MOORPARK,CAL1FORN!o City Councii Meeting MOORPARK CITY COUNCIL --- AGENDA REPORT ACTION: aigitg"...4.14e.‘ #), , BY: TO: Honorable City Council FROM: Hugh R. Riley, Assistant City Manager DATE: October 16, 2014 (CC Meeting of 11/5/14) SUBJECT: Consider Conejo Valley YMCA Request to Use the Apricot Room for Youth and Government Event DISCUSSION The City has received a written request from the Conejo Valley YMCA for the use of the Apricot Room and the City's sound system for its Annual Bill Night Event on November 18, 2014, from 5:00 p.m. to 8:30 p.m. In addition to using the room, the YMCA is also asking that the Council waive the City's facility rental fees. The Youth and Government delegation participating in the event will be comprised of approximately 280 people, mostly students from Moorpark High School. Historically, the City has only waived facility fees for Moorpark non-profit groups. Since the Conejo YMCA does not meet this criteria, but is providing an educational experience involving Moorpark students, staff proposes that the City co-sponsor the event, but not to allow use of the sound system which would require technical support from City staff. With the City's co-sponsorship, no facility rental fees would be charged. The Council did approve this same request from the Conejo Valley YMCA in 2009 and 2010 without the use of the City sound system. STAFF RECOMMENDATION Approve the co-sponsorship of the Conejo Valley YMCA Youth and Government Event on November 18, 2014. Attachment: Letter from YMCA dated October 22, 2014 97 FOR YOUTH DEVELOPMENT"; FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY October 22, 2014 The Honorable Mayor Janice S. Parvin City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Mayor Parvin and Council Members: The Conejo Valley YMCA Youth and Government Delegation for the 2014 -201 5 school year is requesting your permission to use the Apricot Room on Tuesday, November 18, 2014, for its annual Bill Hearing Night event. The YMCA Youth & Government Program provides high school students the opportunity to participate in a statewide Model Legislature and Court Program. Our local delegation is represented by approximately 70 high school student delegates primarily from Moorpark High School. The annual Bill Hearing Night is a forum for the participating students to formally present and debate legislative bills, on which they are currently drafting, for the program's Sacramento conference. A panel of judges comprised of local community leaders will vote to select two to three bills during the event to be sponsored by our delegation and sent to Sacramento for debate and consideration. The Moorpark City Council, Apricot Room, will provide the students a venue to practice debating and promoting their legislative bills, as they will ultimately be required to advocate for them on the actual State Capitol floor in February. If successful, their legislative bills will be signed the by the Youth Governor, and copies of those bills will be sent to our California State Legislature. We respectfully request usage of the Apricot Room facility on Tuesday, November 18, 2014 from 5:00 PM until 8:30 PM. We anticipate that approximately 220 people (including the students) will be attending the event. We greatly appreciate your continued support of this prestigious program. Please let us know if there is any additional information we can provide you. Again, thank you for your consideration. Sincerely, Rochelle Callis Executive Director CONEJO VALLEY YMCA 4031 N. Moorpark Road, Thousand Oaks, CA 91360_ 805.523.7613 • F 805.523.8831 • www.conejoymca.org 98