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Home My WebLink AboutAGENDA REPORT 2014 1217 CCSA REG ITEM 09C ITEM 9.C. MOORPARK CITY COUNCIL CITY OF MOOR ARK,CALIF IA City Council Meeting AGENDA REPORT ACTION: irC�- •[�� L. TO: Honorable City Council FROM: Maureen Benson, City Clerk DATE: December 4, 2014 (CC Meeting of 12/17/14) SUBJECT: Consider City Council Standing Committee Appointments and Assignments for Calendar Year 2015 (continued from 12/3/2014) DISCUSSION This agenda item was continued from the December 3, 2014, City Council meeting to allow Councilmember Millhouse to participate in the discussion; and as the Council requested clarification about restrictions for the appointment of alternates to the Oversight Board. The applicable law does not address appointments of alternates, so it continues to be staffs position that one or more alternates may be appointed. City Council Policies Resolution No. 2014-3294 states: "With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the first regularly scheduled meeting in January of each odd-numbered year and at the reorganization meeting of the City Council in each even-numbered year." The following table shows the current appointments and regular meeting schedule. STANDING COMMITTEE TIME DAY Community and Economic Development 6:00 Third Wednesday of the month, Members: Mikos and Pollock p.m. Alternate: Van Dam Finance , Administration, and Public Safety 6:00 First Wednesday of the month. Members: Mayor and Mayor Pro Tem p.m. Alternate: Immediate Past Mayor Pro Tem Transportation and Public Works 5:30 First Monday of the month. Members: Millhouse and Van Dam p.m. Alternate: Mikos 55 Honorable City Council December 17, 2014, Regular Meeting Page 2 Attached to this report is the complete list of City Council Assignments for the City Council's consideration regarding appointments. The regular meeting schedule for non- City commissions, committees and/or organizations has been added to the attached draft assignments list to facilitate appointment decisions. Recommended revisions are shown with legislative format. Since the update to Municipal Code Chapter 2.48 naming the City Council as the Disaster Council, that appointment has been deleted from Other Assignments. It is recommended to name the Mayor Pro Tern to replace the retiring Assistant City Manager as the Alternate for the Oversight Board to the Successor Agency of the Redevelopment Agency of the City of Moorpark with any other Councilmember to serve as an alternate if needed. Consistent with City Council Policy 1.2, the Transportation and Public Works Committee (T&PWC) considers matters involving city facilities, buildings and parks as needed. In the interest of streamlining assignments, Mayor Parvin has asked staff to incorporate the Youth Sports Liaison and Community Park Joint Development Coordinating Committee (Shadyridge Buffer) as responsibilities to the T &PWC. The Youth Sports Liaison has been in existence for at least ten (10) years. This Liaison requires semiannual meetings attended by recognized Moorpark youth sports organizations as a group, one member of the Parks & Recreation Commission as designated by the Commission, and the assigned Councilmember, to discuss matters and concerns to the sports organizations usually related to the use of City facilities and related fees. As proposed, the only change would be to add a second Councilmember and to conduct the meetings as open meetings consistent with the requirements of the Brown Act for standing committees. The Parks and Recreation Commission would still designate one of its members to participate. The Community Park Joint Development Committee is a requirement of the Joint Powers Agreement (JPA) with the County of Ventura. The JPA was formed to provide for funding, improvement and maintenance of what is referenced as the Home Acres or Shadyridge Buffer. The committee consists of two City representatives, County Supervisor of the Fourth District or his representative, one member of the Mountain Meadows HOA selected by the HOA, and one member of the Home Acres Neighborhood Council selected by its council. Its purpose is to advise on pertinent matters. The committee is supposed to meet as needed but not less than once a year. It has not met for several years. City/MUSD Facilities, Programs and Advance Planning has been deleted from the list of Other Committees based on advice from the City Attorney. Staff is recommending that the appointments for the Standing Committees, Ad Hoc Committees, and other City Council committees and assignments be made at the December 17, 2014, regular meeting. The approval of the regular meeting schedule will be agendized for the second meeting in January 2015 (and will be based on the availability of the appointed Councilmembers.) 56 Honorable City Council December 17, 2014, Regular Meeting Page 3 Fair Political Practice Commission (FPPC) Regulation 18705.5 requires that Form 806 be completed to report additional compensation that public officials receive when appointing themselves to positions on committees, boards, or commissions of a public agency, special district, or joint powers agency or authority. It has been determined the Ventura County Animal Regulation Commission and the Ventura County Transportation Commission provide compensation for meetings attended. The FPPC has provided a fact sheet of Frequently Asked Questions with guidelines and examples on common activities in regard to completion of Form 806. "Q. If an official leaves the room while the other members of the council vote on the appointment which provides at least $250 per year stipend, will Form 806 need to be posted?" "A. No. The Form 806 is only required if the official, that is appointed, participates in the vote." "Q. If the mayor appoints a councilmember to serve on a committee, is a Form 806 required?" "A. No. The form is only required when the appointed member votes on his/her appointment." Staff is proposing the Councilmember nominated for appointment to the Ventura County Animal Regulation Commission may recuse themself and leave the dais, while the remaining members of the Council make the appointment. The Councilmember nominated for appointment to the Ventura County Transportation Commission may recuse themself and leave the dais, while the remaining members of the Council make the appointment. STAFF RECOMMENDATION Determine appointments to the Standing Committees, Ad Hoc Committees, and Other Moorpark City Council Appointments following the process described above for appointment to the Ventura County Animal Regulation Commission and Ventura County Transportation Commission. Attachment: Current City Council Committee Assignments List (in legislative format) 57 Honorable City Council December 17, 2014, Regular Meeting Page 4 CITY COUNCIL COMMITTEE ASSIGNMENTS STANDING COMMITTEES 1. Community and Economic Development Committee Members: Mikos and Pollock Alternate: Van Dam Staff: Community Development Director Meeting Date: Third Wednesday of the month at 6:00 p.m. A. General Plan Amendment Pre-Screening Requests B. OSCAR Element Quarterly Update July2014 C. Member of Economic Development Collaborative of Ventura County (EDCVC) Member: Mikos First Alternate: Pollock Second Alternate: Van Dam D. Regional Defense Partnership Member: To be determined on case-by-case basis Alternate: To be determined on case-by-case basis E. Base Retention and Closure (BRAC) F. Possible Residential Relocation Benefits for affected Moderate Income Persons G. Commercial Facade Improvement Program H. Homeless Issues Related to New Housing Element I. Green Building Issues I Objectives J. Residential Rehabilitation Loan Program 2. Finance, Administration and Public Safety Committee Members: Mayor and Mayor Pro Tern (Mikos) Alternate: Immediate Past Mayor Pro Tern (Van Dam) Staff: Deputy City Manager Meeting Date: First Wednesday of the month at 6:00 p.m. A. Mobilehome Park Rent Hardship Review Panel B. Review of City's Annual Legislative Program C. Revenue Enhancement Options D. California Vehicle Code (CVC) Enforcement on Private Property E. Evaluate options and strategies for enhancement of General Fund revenue including but not limited to potential tax measures for sales, business license, oil extraction and utility users; mail ballot for increase in assessments for parks, street lighting and landscaping; and community outreach. (Objective 111.A.1. from FY 2014/15 Goals & Objectives) 58 Honorable City Council December 17, 2014, Regular Meeting Page 5 F. Statement on Auditing Standards No. 99 (SAS 99) Audit Committee G. Review Business Registration Requirements H. Review of annual Investment Policy 3. Transportation and Public Works Committee Members: Millhouse and Van Dam Alternate: Mikos Staff: City Engineer/Public Works Director Meeting Date: First Monday of the month at 5:30 p.m. A. Review Annual Update to Capital Improvement Program B. Truck Scales C. VISTA Board Member: Millhouse Alternate: Van Dam D. Neighborhood Traffic Calming E. Review conceptual design options for North Hills Parkway and Alternate SR 23. F Youth Sports Liaison G. Community Park Joint Development Coordinating Committee (Shadyridge Buff er Zone) AD HOC COMMITIEES 1. Mansi/Rim (GPA 2004-02) Development Agreement Members: Pollock and Parvin Staff Assignment: City Manager &.---Gfty!MUSD F-acilities, Programs and Advance Planning Members: Millhouse and Van Dam Staff Assignment: City Manager 62. Development of Goals Pertaining to Reducing or Eliminating Truck Traffic on SR 118 through Moorpark Members: Millhouse and Parvin Staff Assignment: City Engineer/Public Works Director 4~. Greenbelt Members: Van Dam and Mikos Staff Assignment: Community Development Director &1. Hitch Ranch Property Owners (SP No. 2004-01) Development Agreement Members: Mikos and Millhouse Staff Assignment: City Manager 59 Honorable City Council December 17, 2014, Regular Meeting Page 6 e§. John Chiu FLPN Development Agreement Members: Millhouse and Van Dam Staff Assignment: City Manager 76. Solid Waste Franchise Members: Parvin and Millhouse Staff Assignment: City Manager OTHER ASSIGNMENTS Moorpark City Council Appointments 1. Association of Ventura County Cities (AVCC) Representative: Mayor Alternate: Mayor Pro Tern; and any remaining Councilmember may be an alternate 2,--Disaster Council Chairman: Mayor 32. Channel Counties Division--League of California Cities Representative: Mayor Alternate: Mayor Pro Tern; and any remaining Councilmember may be an alternate 4~. Ventura County Council of Governments (VCOG) Representative: Mayor Alternate: Mayor Pro Tern followed by any remaining Councilmember may be an alternate 54. CJPIA Voting Delegate: Mayor Alternate: Councilmembers, City Manager, Assistant City Manager, and Deputy City Manager e§.. Ventura County Transportation Commission (VCTC) (Regular meeting is monthly on 1st Friday at 9:00 a.m.) (Appointed by City Council) Regular Member: Millhouse Alternate: None Compensation: $100 per meeting -Meets each month except for August +6. Ventura County Animal Regulation Commission (Regular meeting is quarterly on 2nd Thursday of month at 9:00 a.m.) Member: Parvin Alternate: Any remaining Councilmember may be an alternate Compensation: $50 per meeting 60 Honorable City Council December 17, 2014, Regular Meeting Page 7 gz. Santa Monica Mountains Conservancy (Regular meeting is monthly on 4th Monday at 7:30 p.m.) Member: Mikos 9§. Ventura Cities Mortgage Financing Authority Representative: Parvin Alternate: Any remaining Councilmember may be an alternate, Assistant City Manager, and Finance Director 1 0. Youth Sports Liaison Representative: Van Dam +-+1.Q. Community Par!< Joint Development Coordinating Committee (Sfladyridge-BuffBf Zone) Members: Parvin and Van Dam Staff AssigAment: Parks and Recreat+oo--.o+rec-tm +22. Oversight Board for the Successor Agency of the Redevelopment Agency of the City of Moorpark Representative: Mayor Alternate: Hugh Riley, Assistant City Manager Mayor Pro Tern and any remaining Councilmember may be an alternate Former Agency Employee: Kathy Priestley, Administrative SecrotaryAssistant I Other Agency Appointments 1 . City Selection Committee City Representative: Mayor Chair: Mayor Parvin, January 2014 to 2015 2. Metrolink Board of Directors (Appointed by Ventura County Transportation Commission [VCTC]) Board Member: Millhouse Term: January 2013 to 2015 Compensation: $100 per meeting -maximum of 5 meetings per month 3. Ventura Local Agency Formation Commission (LAFCO) (Appointed by Ventura County City Selection Committee) Commissioner/Chair: Parvin Term: January 1, 2012 to January 1, 2016 Compensation: $50.00 per meeting -maximum of 1 O meetings per year 4. Remote Area Network (RAN) Board (Appointed by City Selection Committee) Member: Mayor 61 Honorable City Council December 17, 2014, Regular Meeting Page 8 5. Southern California Association of Governments (SCAG) Energy and Environmental Policy Committee (Appointed by VCOG's Chair) Representative: Pollock Term: Two years (Nov. 2012 -2014) Compensation: $120 per meeting -one meeting per month 6. Southern California Association of Governments (SCAG) for the annual General Assembly Official Representative: Mayor Parvin Alternate: Any remaining Councilmember may be an alternate [Per SCAG Bylaws: Official Representative and Alternate means the Mayor or a member of the legislative body of each member City] Term: Annual (Fiscal Year July 1 -June 30) 7. Southern California Association of Governments (SCAG) Regional Council and Transportation Committee Member, Regional Council: Millhouse Chair, Transportation Committee (Appointed by VCTC}: Millhouse Term: Two years (Nov. 2012 -2014) Compensation: $120 per meeting (number of meetings per month may vary) 8. Ventura County Air Pollution Control District Board (Meetings are the 2nct Tuesday of the month at 11 :00 a.m.) (Appointed by City Selection Committee) City Representative to Board: Pollock Term: (None) cc: Honorable City Council (via email) City Manager (hard copy and email) ACM, Department Heads and City Staff (Email/Staff Share folder) ASD/CC -Scan into Laserfiche (Hard copies for File 1 no longer required per DST) M:\OBroussalian\M\WORD\JJEB\HCC Committee Assignments 2014 July -Final.doc 62