HomeMy WebLinkAboutAGENDA REPORT 2014 1217 CCSA REG ITEM 10E ITEM 10.E.
CFTV OF MOORPARK,CALIF •-NIA
City Council Meeting
MOORPARK CITY COUNCIL -i ®®
ACTION: ajdoe.4-riedi
AGENDA REPORT
TO: Honorable City Council Y: Arm
FROM: Hugh R Riley, Assistant City Manager° 1
411)
DATE: November 20, 2014 (CC Meeting of 12/17/14)
SUBJECT: Consider Amendment No. 6 to Contract with Balfour Beatty
Construction (formerly known as Barnhart Balfour Beatty) for
Construction Management Services for the Ruben Castro Human
Services Center
BACKGROUND
On January 16, 2008 the City Council authorized the release of a Request for
Qualifications for Construction Management Services using the CM — Multiple Prime
delivery method for the Ruben Castro Human Services Center. Using the CM — Multiple
Prime delivery method takes the place of a general contractor for a negotiated services fee
and assists the city with obtaining separate bids for the numerous contract trades such as
electrical, steel, plumbing, etc. required for a building construction project of this nature in
addition to the traditional construction management duties.
On April 16, 2008 the City Council awarded a contract to Balfour Beatty Construction
(formerly known as Barnhart Balfour Beatty) for $1,272,876. Subsequently, five
amendments were approved bringing the total contract cost to $1,535,142.25. The
Amendments are summarized as follows:
Original Contract Amount $1,272,876.00
Amendment No. 1 - 7/21/10— Project remobilization-tenant services $ 27,744.00
Amendment No. 2 - 2/17/11- BIM Modeling $ 43,000.00
Amendment No. 3 - 5/31/11- Temporary Site Services $ 64,505.00
Amendment No. 4 - 3/21/12- Contract Extension to May 2012 $ ( 887.00)
Amendment No. 5 - 7/20/12- Contract Extension to August 2012 $ 127,904.25
Contract Amount through Amendment No. 5 $1,535,142.25
DISCUSSION
Based upon the original Construction Management Agreement Article 5.b, the
management fee portion of the overall service cost was based upon 4% of the actual
construction costs. At the time of the agreement execution, the anticipated construction
costs were considered to be $13,900,000 resulting in a fee of$556,000.00.
117
Honorable City Council
December 17, 2014
Page 2
Upon receipt of trade contractor bids and determination of all responsive low bidders, the
actual bid day construction cost totaled $9,027,754.00, resulting in a reduced management
fee of $361, 110.00 and a savings of $194,890.00. The reduction in management fee's was
included in Amendment# 4 to the Construction Management Services Agreement with the
understanding that the management fee would be re-calculated at the close of the project
for any additional adjustment related to project cost reductions or escalations.
Inclusive of the original bid cost and all trade contractor agreement deductions and added
scope increases, the final project construction cost of $11,077, 110.61 has been formalized
and City Council approved through various trade contractor agreement amendments. The
resulting 4% construction management fee is $443,084.00 which is an increase of
$81,974.00 to the management fee adjustment included in Amendment# 4.
In addition to the final adjustment in the construction management fee, various
management allowances require final adjustment as follows;
1. SWPPP Maintenance Allowance of$ 27,690. The allowance was included in the original
Construction Management Services Agreement but was subsequently included as
responsible scope under Trade Bid Package# 2 Grading and Paving. A deduct of $27,690
shall be included in the final Construction Management Services Agreement amendment.
2. Temporary construction power was provided to the site by Balfour Beatty Construction
under direction of the Third Amendment to the Agreement for a projected cost of
$31,895.The actual usage cost was $15,665 resulting in a reduction of the allowance by
$16,230. A deduct of $16,230 shall be included in the final Construction Management
Services Agreement amendment.
3. Temporary construction water was provided to the site by Balfour Beatty Construction
under direction of the Third Amendment to the Agreement for a projected cost of
$9,000.The actual usage cost was $4,574 resulting in a reduction of the allowance by
$4,426. A deduct of $4,426 shall be included in the final Construction Management
Services Agreement amendment.
Construction Management Services Agreement thru Fifth Amendment:
Requested adjustment to the construction management fee
Requested reduction of SWPPP maintenance costs
Requested reduction of Temp. Construction Power costs
Requested reduction of Temp. Construction Water costs
Subtotal of adjustments
Final requested Construction Management Services Agreement amount
$1,535, 142.25
$ 81,974.42
$ ( 27,690.00)
$ (16,230.00)
$ (4,426.00)
$ 33,628.42
$1,568,770.67
118
Honorable City Council
December 17, 2014
Page 3
FISCAL IMPACT
Sufficient funds remain in the Project budget for these additional costs.
STAFF RECOMMENDATION
Authorize the City Manager to execute the amendment subject to final language approval
of the City Manager ..
ATTACHMENT: Amendment No. 6
119
SIXTH AMENDMENT TO AGREEMENT 2008-090
FOR CONSTRUCTION MANAGEMENT SERVICES
THIS SIXTH AMENDMENT TO THE AGREEMENT CONSTRUCTION
MANAGEMENT SERVICES {''Sixth Amendment"), is made and entered into this __
day of , 2014, ("the Effective Date") between the City of Moorpark, a
municipal corporation, hereinafter referred to as "CITY", and Balfour-Beatty, Inc., a
California Corporation, hereinafter referred to as "CONSUL TANT'.
WITNESS ETH:
WHEREAS, on June 2, 2008, the CITY and the CONSUL TANT entered into an
Agreement for construction management services for the Ruben Castro Human Services
Center; and
WHEREAS, on July 21, 2010, the CITY and the CONSULTANT executed a First
Amendment to incorporate a business name change and to increase the maximum payment
by $27,744 to $1,300,620 for additional services not covered by the original Agreement; and
WHEREAS, on January 21, 2011, the CITY and the CONSULTANT executed a
Second Amendment to fully fund Building Information Modeling (BIM) services and to
increase the maximum payment by $43,000 to $1,343,620 for these additional services not
covered by the original agreement; and
WHEREAS, on May 31, 2011, the CITY and the CONSULTANT executed a Third
Amendment for the provision of temporary site services to increase the maximum payment
by $64 ,505 to $1 ,408, 125 for these additional services not covered by the original
agreement; and
WHEREAS, on March 21, 2012, the CITY and the CONSULTANT executed a Fourth
Amendment to decrease the maximum payment by ($887) to $1,407,238; and
WHEREAS, on July 20, 2012, the CITY and the CONSUL TANT executed a Fifth
Amendment to provide for additional construction management services from June 2012
through August 2012 in the amount of $121, 142.25; to provide for temporary construction
fencing for an additional duration in the amount of $2, 162; to provide for site security for an
additional duration in the amount of $4,600; and
WHEREAS, the CITY wishes to further AMEND the Agreement increase the not-to-
exceed amount of $1,535, 142.25 under this Agreement by $33,628.42 to $1,568,770.67 to
provide for final adjustments to the Construction Management Services Agreement.
ATTACHMENT 120
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto AMEND the Agreement as follows:
I. Section 5 of the Agreement is amended to include:
CITY hereby increases the not-to-exceed amount of $1,535, 142.25 under this
Agreement by $33,628.42 to $1,568,770.67 in accordance with Exhibit A and reflected
through the line item revisions as follows:
o CITY hereby increases the construction management fee by $81,974.42 in
accordance with Exhibit A; and
• CONSUL TANT reduces the SWPPP maintenance costs by $$27,690 in
accordance with Exhibit A; and
• CONSULTANT reduces temporary construction power costs by $16,230 in
accordance with Exhibit A; and
o CONSULTANT reduces temporary construction water costs by $4,426.00 in
accordance with Exhibit A
II. Remaining Provisions
All other terms and conditions of the original Agreement and all other amendments
shall remain in full force and effect, except to the extent modified by this Sixth Amendment.
CITY OF MOORPARK BALFOUR BEATTY CONSTRUCTION, INC
By:
~~~~~~~~~~~~~~~ By:~~~~~~~~~~~~~~
Brian Cahill, President, SW Division Steven Kueny, City Manager
ATTEST:
Maureen Benson, City Clerk
ATTACHMENT 121
Balfour Beatty
Construction
November 14, 2014
Hugh R. Riley
Assistant City Manager
799 Moorpark Ave.
Moorpark CA 93021
Ruben Castro Human Services Center, City of Moorpark
Request for Final Adjustment to the Construction Management Services Agreement
Dear Mr. Riley,
Based upon the original Construction Management Agreement Article 5.b, the management fee
portion of the overall service cost was based upon 4% of the actual construction costs. At the time of
the agreement execution, the anticipated construction costs were considered to be $13,900,000
resulting in a fee of $556,000.00.
Upon receipt of trade contractor bids and determination of all responsive low bidders, the actual bid
day construction cost totaled $9,027, 754.00, resulting in a reduced management fee of $361, 110.00
and a savings of $194,890.00. The reduction in management fee's was included in Amendment# 4
to the Construction Management Services Agreement with the understanding that the management
fee would be re-calculated at the close of the project for any additional adjustment related to project
cost reductions or escalations.
Inclusive of the original bid cost and all trade contractor agreement deductions and added scope
increases, the final project construction cost of $11,077, 110.61 has been formalized and City Council
approved thru various trade contractor agreement amendments. The resulting 4% construction
management fee is $443,084.00 which is an increase of $81,974.00 to the management fee
adjustment included in Amendment# 4.
In addition to the final adjustment in the construction management fee, various management
allowances require final adjustment as follows;
SWPPP Maintenance Allowance of$ 27,690. The allowance was included in the original Construction
Management Services Agreement but was subsequently included as responsible scope under Trade
Bid Package# 2 Grading and Paving. A deduct of $27,690 shall be included in the final Construction
Management Services Agreement amendment.
Temporary construction power was provided to the site by Balfour Beatty Construction under direction
of the Third Amendment to the Agreement for a projected cost of $31,895.The actual usage cost was
$15,665 resulting in a reduction of the allowance by $16,230. A deduct of $16,230 shall be included
in the final Construction Management Services Agreement amendment.
EXHIBIT A
122
Temporary construction water was provided to the site by Balfour Beatty Construction under direction
of the Third Amendment to the Agreement for a projected cost of $9,000.The actual usage cost was
$4,574 resulting in a reduction of the allowance by $4,426. A deduct of $4,426 shall be included in
the final Construction Management Services Agreement amendment.
Construction Management Services Agreement thru the Fifth Amendment
Requested adjustment to the construction management fee
Requested reduction of SWPPP maintenance costs
Requested reduction of Temp. Construction Power costs
Requested reduction of Temp. Construction Water costs
Subtotal of adjustments
Final requested Construction Management Services Agreement amount
$1,535, 142.25
$ 81,974.42
$< 27,690.00>
$< 16,230.00>
$< 4,426.00>
$ 33,628.42
$1,568,770.67
We appreciate your consideration of this request. Should you require any additional information, or
wish to discuss any of the items presented, please do not hesitate contact me at any time.
Sincerely,
Dennis Kuykendall
Senior Project Manager
Balfour Beatty Construction
Attachments: Final Construction Management Services Schedule of Values
Cc: Jeremy Laurentowski, City of Moorpark
File
123
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