HomeMy WebLinkAboutAGENDA REPORT 2015 0121 CCSA REG ITEM 10E ITEM 10.E.
ckyyop MOORPARK, 1F = MA
C4ty Council Wang
MOORPARK CITY COUNCIL °f-------"/-01a/6
AGENDA REPORT ACTIO •'
TO: Honorable City Council
FROM: Jennifer Mellon, Administrative Services Manage -- 4t
BY: Melody Johnston, Senior Information Systems Analyst}G
DATE: January 5, 2015 (CC Meeting of 1/21/15)
SUBJECT: Consider Resolution Amending the Fiscal Year 2014-15 (FY 14-15)
Budget Allocating Funds for the Replacement of Video Cameras in
the Apricot Room and Camera Controller in the Video Control Room.
BACKGROUND
The City of Moorpark has four analog cameras mounted in the Apricot Room that are
used to record public meetings. The cameras have been in place for over 13 years and
are losing functionality due to age and usage. One camera is no longer being used
because of the poor quality of picture it generates and has been taken out of service.
The equipment is no longer supported by the manufacturer and cannot be repaired.
Information Systems (I.S.) is requesting to replace all four cameras and the camera
controller located in the video control room at this time.
DISCUSSION
I.S. discussed the City's immediate and future requirements with our current technical
contractor, Darren Doerschel, who is retained as a specialist in the field of video
production equipment. After consultation, staff is recommending that all four cameras
be replaced with Panasonic high definition pan/tilt/zoom cameras and a new controller.
By upgrading this equipment, the City will keep current with technical advances,
providing digital HD images for recording and broadcasting public meetings.
Mr. Doerschel, who also contracts with the City of Hawthorne and other southern
California jurisdictions, completed a similar project to replace Hawthorne's old analog
cameras with new HD cameras in December 2014. Mr. Doerschel and staff
recommend purchase of the replacement equipment from VTP, the low bidder, at
$37,766. Received vendor quotations are attached.
The equipment purchase is proposed to be funded partially by transferring funds within
the division budget with the remainder funded by an appropriation from the General
121
Honorable City Council
January 21, 2015 Regular Meeting
Page 2
Fund Reserve. Equipment installation shall be completed by the technical consultant,
with the assistance of staff, at a cost not to exceed $3,000. There are budgeted funds
within the Information Systems/Cable Television professional services account to cover
this cost. The project will also require additional cabling and minor supplies not to
exceed $1,000 and the Information Systems/Cable Television supplies account within
the FY 14-15 budget has sufficient funds to cover these costs.
FISCAL IMPACT
The total project cost is $41,766. The Information Systems/Cable Television Division
(3120) has $16,000 available in various accounts to partially fund this project and staff
is proposing to transfer these appropriations to the Capital Other Equipment account
(9504) as follows:
From Account
1000-3120-0000-9103
Special Professional Services
1000-3120-0000-9201
Computer Supplies/Equipment Non-Capital
1000-3120-0000-9205
Special Department Supplies
TOTAL
Item Description -Programmed for
Video system optimization and development
Transfer
Amount
$ 3,000
System digitization upgrade in video control room $ 12,000
Video supplies $ 1,000
$ 16,000
An additional appropriation of $25,766 will be required from the General Fund (1000).
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2015-__ , amending the Fiscal Year 2014-15 Budget for
replacement video cameras in the Apricot Room and camera controller in the Video
Control Room.
Attachment 1: Vendor Quotations
Attachment 2: Resolution
122
.vw Price Quote
January 5, 2015
2721 W. Magnolia Blvd. Burbank, Calif. 91505
800-422-2444 818/566-9898 ext 778 Fax: 818/566-8989
, ...
-
To~ rC,,il~~,;MQ~!P-~rk . Th e Prices listed in this quote are intended
Atti:r: aejl!ljfeltciMellGJ:l .. -··-·~-. ..
...• -~--' ·-. "'·· ...,.._~--~. solely for the purpose of purchasing from
Addr.ess: 7i9~tiilQ~~-~ARK A,VE~ .• rvt~OF,ll>~RK.,"C"A i9'~.<f21 --'
. . .·--· ~ ~•• L
Videotape Products , Inc. Any
Rh~ri,e: --
~;.-~ -unauthorized use is prohibited. Prices
.. -good 30 days from date of quote unles s
frDm ; ~Scoft.PataMolii otherwise noted .
-l '~ -~--..
Qty Pan Number Description Unit Price Extended Price
4 AW-HE130KPJ Panasonic HD PTZ CAMERA (BLACK) $7,629.00 $30,516.00
1 AWRP120 Panasonic Remote Camera Controller $3,909.00 $3,909.00
1 AW-PS550N Panasonic 12VDC Power supply $613 .00 $613 .00
NOTES
~II prices are FOB VTP
2.5% Handling Fe e for Credit Card purchases
SUB TOTAT $35,038.'00
TAX Tf3_D
SHIPPING (Estimate) $100 .00
TOTAL $35 , 13'8 .0'0
123
TO: Citv of Mooroark
Attn: Darren Doerschel
Ph.
Fax:
'.~ BURSh
• •••• • COMMUNICATIONS
1400 Quail St #145
Newport Beach, Ca. 92660
949/851-8220
FAX 949/851-8221
WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTATION FOR YOUR CONSIDERATION
ITEM
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
QTY. MANUFACTURER MODEL
4 Panasonic AW-HE130KPJ
1 Panasonic AW-RP120
Panasonic AW-PS550N
THIS QUOTE FIRM FOR 30 DAYS
PAYMENT TERMS: NET 20 DAYS
RESPECTFULLY SUBMITTED BY _________ _
DESCRIPTION
Black HD PTZ Camera
Remote Camera Controller
Power Supply
Your Total:
SUBJECT TO STATE AND LOCAL TAXES WHERE APPLICABLE
F.O.B. ORIGIN
This quotation is subject to acceptance by buyer and seller in accordance with the
terms stated hereon (Front and Reverse) buyer grants to seller a security interest
in equipment described herein until payment has been made in full.
ACCEPTED BY BUYER
PAGE 1 o• 1
QUOTATION 060414GG
Date
UNIT
$7,933.00
$4,159.00
$619.00
1/5/2015
EXTENSION
$31,732.00
$4,159.00
$619.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$36,510.00
DELIVERY: 30 DAYS ARO
VIA· BEST
124
B&H Photo -Video, Inc. Page: 1
New York, NY 10001
420 Ninth Avenue
Tel. No. (212) 444-6600
Fax. No. (212) 239-7770
II I II I 1111111111111111111111111111111
0 Quote No.: 520878960
Date: 12/22/14
Sold To: Jennifer Mellon
City Of Moorpark
799 Moorpark Ave
Attn: Darren Doerschel
MOORPARK, CA 93021
Bill Phone: (805)517-6231
Cust Code: 70707053
P.O. No.:
Qty Brand
Terms:
Slsman: 2WN
Item Description
SKU#/Catalog#
Ship To:
City Of Moorpark
799 Moorpark Ave
Attn: Jennifer Mellon
MOORPARK, CA 93021
(805)517-6231
********************
Ship-Via: STANDARD
********************
Price
1 PANASONIC PAN-TILT CONTROLLER w/IP/SERIAL/TRACE/REG
#PAAWRP120GJ/AWRP120GJ
4,090.00
This Item Has Free Shipping To The Continental USA.
This Is A Special Order Item, And Is Not Returnable.
This Is A "Special Order" Item, And Is Not Returnable.
Total
4,090.00
4 PANASONIC AW-HE130K HD PTZ CAMERA (BLACK)/REG 8,350.00 33,400.00
#PAAWHE130K/AWHE130KPJ
@PLEASE NOTE: -------------------------------------------------------------------
@ This quote is for information only. Prices, products, and availability
@ are subject to change without notice.
@ Certain items may be enforced by vendor to sell at the
@ vendor-imposed price posted at the time of order.
@ *********** B&H SUPERSTORE HOLIDAY SCHEDULE ***********
@ The Superstore will be closed on Thursday, December 25th
@ ***********************************************
@ The Superstore will be open on New Year's Day,
@ Thursday January 1st, 10:00AM-6:00PM
================================================================================
Payment Type
UNPAID
Amount Sub-Total:
Shipping:
* Total:
37,490.00
0.00
37,490.00
Page 1 of 1
125
RESOLUTION NO. 2015-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2014-15 BUDGET APPROPRIATING AN ADDITIONAL
$25,766 FROM THE GENERAL FUND (1000) FOR THE
REPLACEMENT OF VIDEO CAMERAS IN THE APRICOT
ROOM AND CAMERA CONTROLLER IN THE VIDEO
CONTROL ROOM
WHEREAS, on June 18, 2014, the City Council adopted the Operating and Capital
Improvement Budget for Fiscal Year 2014/15; and
WHEREAS, a staff report has been presented to City Council regarding the
replacement of video cameras and controller equipment used in the recording and
broadcasting of public meetings in the Community Center's Apricot and video control
rooms with estimated total cost of $41,766; and
WHEREAS, the Information Systems/Cable Television Division (3120)has$16,000
of available appropriation from various expenditure accounts to partially fund this project
and an aggregate budget transfer of $16,000 is required to the Other Equipment Capital
account(9504);and
WHEREAS, the City's General Fund (1000) collects Public, Educational and
Governmental (PEG) access channel fees from the Cable Franchisees and this revenue
may be used for the capital equipment replacement project as proposed. A budget
amendment of $25,766 is required from the General Fund (1000) to fully fund this project;
and
WHEREAS, Exhibit "A" hereof describes said budget amendment and the resulting
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. An aggregate budget transfer of $16,000 from various expenditure
accounts in the Information Systems/Cable Television Division (3120) to the division's
Other Equipment Capital account (9504) as more particularly described in Exhibit "A",
attached hereto is hereby approved.
SECTION 2. A budget amendment of $25,766 from the General Fund (1000) as
more particularly described in Exhibit "A", attached hereto is hereby approved.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
126
Resolution No. 2015-
Page 2
PASSED AND ADOPTED this 21st day of January, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit A -Budget Amendment
127
Resolution No. 2015-
Page 3
EXHIBIT A
BUDGET AMENDMENT FROM THE GENERAL FUND (1000) FOR THE
REPLACEMENT OF VIDEO CAMERAS AND CONTROLLER FOR THE APRICOT
AND VIDEO CONTROL ROOMS
FISCAL YEAR 2014/15
FUND ALLOCATION FROM:
FUND TITLE FUND/ACCOUNT NUMBER AMOUNT
General Fund 1000-5500 $ 25,766.00
Total $ 25,766.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Current Adjusted
Budget Unit/Account Number Budget Revision Budget
1000-3120-0000-9103 $ 10,000.00 $ (3,000.00) $ 7,000.00
1 000-3120-0000-9201 $ 12,000.00 $ (12,000.00) $ -
1000-3120-0000-9205 $ 3,000.00 $ (1,000.00) $ 2,000.00
1000-3120-0000-9504 $ -$ 41,766.00 $ 41,766.00
Total $ 25,000.00 $ 25,766.00 $ 50,766.00
Finance Approval: wR ~
128