HomeMy WebLinkAboutAG RPTS 2015 0210 LB REG Alt CITY OF MOORPARK
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�� ?? ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
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LIBRARY BOARD REGULAR MEETING AGENDA
February 10, 2015
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER AND OATH OF OFFICE:
Following the Call to Order, the Deputy City Clerk will administer the Oath of Office to
the newly appointed Library Board Member, Jose Rios.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Library Board President, and Potential
Selection of President Pro Tern, to Hold the Position Until June 30, 2015. Staff
Recommendation: 1) Select Library Board President to hold the position until
June 30, 2015; and 2) Select Library Board President Pro Tern to hold the
position until June 30, 2015, if current President Pro Tem is selected as
President. (Staff: Blanca Garza)
B. Review of the California Public Meeting Law (the Brown Act).
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
(Items to be pulled from the Consent Calendar shall be identified under this section.)
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fiscal Year 2015/16 Goals and Objectives. Staff Recommendation:
Discuss goals and objectives and continue this agenda item to the April 14, 2015
meeting. (Staff: Jennifer Mellon)
JANICE S. PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
February 10, 2015
Page 2
B. Consider Cancellation of March 10, 2015, Regular Library Board Meeting. Staff
Recommendation: Direct staff to post a notice of cancellation for March 10,
2015. (Staff: Jennifer Mellon)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of January 13, 2015.
Staff Recommendation: Approve the minutes.
B. Friends of the Library Report. Staff Recommendation: Receive and file the
report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Library Board Meeting Agenda
February 10, 2015
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, Deputy City Clerk II of the City of Moorpark, County of Ventura, State of
California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of
Regular Meeting of the Library Board for February 10, 2015.
Executed this 5th day of February 2015, at Moorpark, California.
Blanca Garza
Deputy City Clerk II
Administrative Services Department
ITEM 4.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Blanca Garza, Deputy City Clerk II a
DATE: February 5, 2015 (Meeting of 2/10/15)
SUBJECT: Consider Nomination and Selection of Library Board President, and
Potential Selection of President Pro Tem, to Hold the Position Until
June 30, 2015
BACKGROUND AND DISCUSSION
Municipal Code Section 2.70 and Section 3.1 of the Library Board Rules of Procedure
require the Library Board to select a President and President Pro Tem from among the
appointed members at the first regular meeting of each year. On July 8, 2014, Robert
Perez was nominated to serve as President for a one-year term and Heather McGregor
was nominated to serve as President Pro Tem for a one-year term. Both terms were to
expire in June of 2015. Robert Perez has resigned from the Board and at the regular
City Council meeting of February 4, 2015, the City Council appointed Jose Rios to fill
the vacancy on the Library Board for a term expiring June 30, 2015.
California Education Code Section 18913 and the Moorpark Municipal Code Section
2.70.030 state that if a vacancy occurs otherwise than by expiration of a term of office it
shall be filled for the unexpired portion of the term.
In this case, President Pro Tern McGregor shall solicit a nominee for President from
members of the Library Board. A second shall be required. The Library Board shall
vote on each nomination individually until a majority vote of the total membership
secures the election of a new President. Each such selection shall be by three (3) or
more affirmative votes. Each person so selected shall serve until the end of the one-
year term or until a successor is chosen (at any time) by three (3) or more affirmative
votes.
In the event President Pro Tem McGregor is selected for President, the Board shall then
solicit a nominee for President Pro Tem from members of the Library Board. A second
shall be required. The Board shall vote on each nomination individually until a majority
vote of the total membership secures the election of a new President Pro Tem.
1
Library Board
Regular Meeting - February 10, 2015
Page 2
FISCAL IMPACT
None.
STAFF RECOMMENDATION
1. Select Library Board President to hold the position until June 30, 2015; and
2. Select Library Board President Pro Tem to hold the position until June 30, 2015, if
current President Pro Tern is selected as President.
2
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: January 23, 2015 (Meeting of 2/10/15)
SUBJECT: Consider Fiscal Year 2015/16 Goals and Objectives
DISCUSSION
Each year, the City Council adopts a list of City Goals and Objectives. The Objectives
are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years and each
Objective is noted with the funding status: "F"— meaning funded, "NF" — not funded, and
"SE" — staff effort, not requiring funding. Presently, three objectives relate to the
Moorpark City Library plus one potential objective. A full list of the City Council's FY
2013/14 Goals and Objectives is available on the City's website. For the purpose of this
report, the discussion will be limited to the objectives that fall within the Library Board's
purview.
Attachment A is the list of the Library related objectives approved by the City Council for
FY 2014/15 including one item from the potential objective list. Staff recommends that
the Board consider recommending the potential objective be moved to the Council
Objectives List as a 0 — 2 Year Objective.
The goal of this review is for the Board to familiarize itself with the goals and objectives
that relate to the Library and provide a starting point for the Board to formulate some
new objective recommendations. The Board can suggest and discuss the new objective
recommendations in detail at their meeting of April 14. The finalized objective
recommendations would then be forwarded to City Council for discussion at the joint
meeting of the City Council and Library Board typically held in mid to late April.
STAFF RECOMMENDATION
Discuss goals and objectives and continue this agenda item to the April 14, 2015
meeting.
Attachment A: FY 2014/15 Library Objectives
3
Library Board
Regular Meeting — February 10, 2015
Page 2
ATTACHMENT A
FY 2014/15 APPROVED AND POTENTIAL OBJECTIVES
Top Ten (10) Priorities
1. Construct new City Hall and Library.
0 to 2 Year Objectives
IV.A.1. (F) Develop conceptual design proposal and process Civic Center Master
Plan including EIR for new City Hall, council chambers, and other
government offices and Library by December 31, 2015. In process
IV.A.23. (F) Present a report to the City Council on feasibility of retaining the current
library building and expanding it at its current location by October 31,
2014. In process
V.A.26. (SE) Analyze stored materials submitted as part of Moorpark Library's
Preserving Moorpark's Local History project to determine if they should
be stored or returned and duplicate previously scanned materials to the
City's document imaging system. Complete, to be removed. The
Moorpark Historical Society has possession of all items and the City has
electronically stored materials that were scanned.
Potential Objective
28. (NF) Implement a Radio Frequency Identification (RFID) system and install
security gates at the Library. Recommend moving this objective into
2015/16 as a 0-2 year objective to be completed as a phased project
completing identified phases as part of the 0-2 year objective and
subsequent phases concurrently with the construction of a new City Hall
and Library.
SAAdministrative Services\City Clerk\LIBRARY BOARDWgenda Staff Reports t2015\2015 0210 Consider City Mission Statement,
Priorities,Goals and Objectives for FY 2015-16.docx
4
ITEM 8.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manag
DATE: January 26, 2015 (Meeting of 2/10/15)
SUBJECT: Consider Cancellation of March 10, 2015 Regular Library Board
Meeting
DISCUSSION
Staff is recommending cancellation of the March 2015 regular Library Board meeting.
Staff does not foresee any pressing agenda items to take before the Library Board in
March and the Board shall have their regular meeting on April 14 and a special Joint
Meeting with the City Council at a date to be determined in late April or early May.
If the Library Board concurs to cancel the March meeting, the next regularly scheduled
meeting shall be on April 14, 2015. If it is necessary for the Library Board to meet
before this time, a special meeting shall be called.
STAFF RECOMMENDATION
Direct staff to post a notice of meeting cancellation for March 10, 2015.
5
ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California January 13, 2015
A Regular Meeting of the Library Board of the City of Moorpark was held on January 13,
2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President Pro-Tern McGregor called the meeting to order at 6:04 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member Landry led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Landry, Sunseri, Dickson, and President Pro-
Tern McGregor.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Blanca
Garza, Deputy City Clerk II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President Pro-Tem McGregor announced the City requests interested persons
apply to fill one (1) vacancy on the Moorpark City Library Board for a term ending
6
Minutes of the Library Board
January 13, 2015, Regular Meeting
Page 2
June 30, 2016. For additional information please visit the City's website at
www.moorparkca.gov. The on-line application must be received no later than
5:00 p.m. Friday, January 16, 2015.
Ms. Mellon announced the City Council is tentatively set to appoint a Library
Board member to the current vacant seat at either their January 21 or February
4, 2015, City Council meeting. The new Library Board member would then be
sworn in at the Library Board meeting of February 10, 2015, and for that meeting
an item shall be placed on the Agenda for the Board to nominate and select a
President and a President Pro-Tem to hold those positions until July 2015.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Second
Quarter of Fiscal Year 2014-15 (October — December 2014). Staff
Recommendation: Receive and File the Moorpark City Library Quarterly
Report for the Second Quarter of Fiscal Year 2014-15 (October —
December 2014). (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
Board Member Landry congratulated staff on their outreach
communications and inquired about the specific targeted audiences they
plan to reach. Ms. Rolfe responded their top priority is teen outreach as
well as outreach to local schools, principals, community groups and
specialty libraries such as the Amgen Library.
Board Member Landry inquired about the new Inland Library Network and
configuration setting issues. Ms. Mellon responded the issue was patrons
were able to check-out more items of a category than what is allowed by
the Council's policy due to the way items are cataloged and/or categorized
within the different libraries in the system. Ms. Rolfe confirmed the issue
and stated it has been corrected and we are in compliance with policy.
President Pro-Tern McGregor inquired about condensing the system's
bibliographic records. Ms. Rolfe responded they are performing a
bibliographic record clean-up and explained the work which is in progress.
Ms. Rolfe suggested simplifying the process by selecting Moorpark
records or selecting most items available.
President Pro-Tem McGregor inquired about bestseller availability. In
response to President Pro-Tem McGregor's inquiry about availability of
and checking out popular books, Ms. Rolfe suggested that if a book is
unavailable patrons are urged to fill out a suggestion for purchase form.
7
Minutes of the Library Board
January 13, 2015, Regular Meeting
Page 3
Ms. Mellon stated the suggestion for purchase form is within the on-line
catalog and it is also available at the Library.
Board Member Sunseri inquired about considering increasing the limit of
the items which may be checked out. Ms. Rolfe and Ms. Mellon stated it is
set by a Council policy which is reviewed annually.
There was a discussion among the Board and staff which included
positive feedback regarding the new Young Adult Librarian, technological
advances in the items available at the Library, and the return of items to
other Libraries within the Inland Library System or outside of the system.
Board Member Landry inquired about the consideration to invest in
technologies to make them available at the Library which are being
demonstrated, such as a 3-D printer. Ms. Rolfe responded that these
types of programs and funding have been discussed with the Friends of
the Library and they are receptive to the idea although space, use and
cost are issues of concern.
There were no speakers.
MOTION: Board Member Landry moved and Board Member Sunseri seconded a
motion to approve staff recommendation. The motion carried by unanimous
voice vote.
9. CONSENT CALENDAR:
MOTION: Board Member Landry moved and Board Member Dickson
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of October 14,
2014. Staff Recommendation: Approve as presented.
A. Friends of the Library Report. Staff Recommendation: Receive and file
the report.
10. ADJOURNMENT:
MOTION: Board Member Sunseri moved and Board Member Landry seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:34
p.m.
8
Minutes of the Library Board
January 13, 2015, Regular Meeting
Page 4
APPROVED:
Heather McGregor, President Pro-Tem
Attest:
Blanca Garza, Deputy City Clerk II
9
ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: January 29, 2015 (Meeting of 2/10/15)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Moorpark Friends of the Library President's Report for January 2015.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
10
MFOL President's Report—January 2015
Moorpark Friends of the Library
President's Report for January, 2015
Prepared by Mike Fenerin, President, Moorpark Friends of the Library
for the Moorpark Library Board meeting of February 10, 201S
> New Board leadership confirmed for the Moorpark Friends of the Library (MFOTL):
o Arianne who filled treasurer and book sale coordinator roles left the board at the end of
December
o Barbara Penney will become secretary. Barbara is new to the Friends and the board, but
very experienced in volunteer organizations and the secretary role
o Mike Fenerin will fill Arianne's book sale coordinator duties and continue as president
o Dona Pugh will fill Arianne's treasurer duties
o Sandra Thompson will become our Social Media Coordinator
> Special note: Ro Rolfe, City Librarian, 1.55I, hosted a volunteer appreciation breakfast that
was instrumental in helping the MFOTL fill the secretary and social media coordinator
positions. We sincerely thank the librarian for the opportunity to speak at the breakfast.
D Overall, operations are running smoothly:
o Membership stable in the high 70s; premier memberships continue to increase
o Finances in excellent shape with over$50,000 in checking and savings
o Newsletter going great with Rosalie in charge
o Strong core of book store and book sales volunteers
> No special events occurred during January.
D No special events planned for the first quarter except for a parking lot sale tentatively
scheduled for March.
D Investment plan for Moorpark Friends of the Library funds is still being explored. More data
reviewed. Thrivent financial advisor provided information and advice. Further discussion
planned for next Moorpark Friends of the Library board meeting.
D Special meeting to discuss ways of acknowledging our exceptional donors is planned for
February 5.
> Major Friends priorities for 2015 will be the same as for 2014:
o Build savings and provide continuing level of donations for the library
o Strengthen volunteer base
o Improve book store sales, special/event book sales, on-line sales, membership revenues,
donations
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