HomeMy WebLinkAboutAG RPTS 2015 0113 LB REG %% CITY OF MOORPARK
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LIBRARY BOARD REGULAR MEETING AGENDA
January 13, 2015
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENT:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Quarterly Report for the Second Quarter of
Fiscal Year 2014-15 (October — December 2014). Staff Recommendation:
Receive and File the Moorpark City Library Quarterly Report for the Second
Quarter of Fiscal Year 2014-15 (October — December 2014). (Staff: Jennifer
Mellon)
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of October 14, 2014.
Staff Recommendation: Approve as presented.
B. Friends of the Library Report. Staff Recommendation: Receive and file the
report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.gov.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Regular Library Board Meeting Agenda
January 13, 2015
Page 2
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
Regular Library Board Meeting Agenda
January 13, 2015
Page 3
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Blanca Garza, Deputy City Clerk II of the City of Moorpark, County of Ventura, State of
California, do hereby certify under penalty of perjury, that I posted a copy of the Notice of
Regular Meeting of the Library Board for January 13, 2015.
Executed this 8th day of January 2015, at Moorpark, California.
Blanca Garza
Deputy City Clerk II
Administrative Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager.
Jo Rolfe, City Librarian, Library Systems & Services, LLC
DATE: December 30, 2014 (Meeting of 1/13/15)
SUBJECT: Consider the Moorpark City Library Quarterly Report for the Second
Quarter of Fiscal Year 2014-15 (October— December 2014)
DISCUSSION
Moorpark Friends of the Library (MFOTL): met three times during the reporting
period.
• October 1 meeting: Following formal approval of the minutes of the prior meeting the
group received and accepted the Treasurer's report. The City Librarian gave a
summary report on expenses, programing, Inland Library Network updates, and the
Bookletters launch. Further meeting dates were determined for the second annual
Live Comedy at the Funeral home fundraising committee. The event took place on
October 26, 2014. Tickets were sold at various outlets on behalf of the MFOTL non-
profit organization and proceeds benefit Moorpark City Library programs.
• October 29 meeting: the MFOTL board met to identify and allocate tasks and duties
conducted by the outgoing Treasurer who has resigned from the position.
• November 19 meeting: Minutes were approved from the prior meeting and a
treasury report was given. The City Librarian gave a brief presentation entitled, A
day made of glass and the future of libraries. This was a summary of a presentation
given by Lee Rainee at the Internet Librarian's conference in October. A further
summary was written up at the Friends request for inclusion in the December
MFOTL newsletter.
New Library Service — Bookletters: There is a new addition to the Library homepage
moorparklibary.org. There are now rotating book cover art segments just under the main
image. The images show new items and the most exciting feature is that if you click on
them it takes you to a page that looks like our website with the featured listings. Scroll
down to the item of interest and click on "Check our catalog" link and you are taken
directly to the catalog entry where patrons can see the item status and place holds.
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Library Board
January 13, 2015 Regular Meeting
Page 2
Although it looks simple, easy and professional this is all made possible through a
proprietary application with quite complex software algorithms to which Moorpark City
Library now subscribes. We went live with the launch on October 1, 2014 following a
staff training webinar presented by the vendors. The software is called Bookletters and
the company that administrates it is Booksite. New features of application will become
available as we get used to building lists. Other website postings and enhancements
include updated getting started guides for downloading eBooks and the new Book club
for adults listings through April 2015.
Inland Library Network (ILN) Update: After four full months of service, the Inland
Library Network cooperative lending is going well with deliveries happening Monday
through Friday each week. Over the past month some modifications have been made
regarding lending. Some libraries within the ILN have shorter loan periods and more
renewals than Moorpark so staff has been manually changing the checkout period to
the three week loan period of Moorpark when this occurs. This could cause errors if
staff do not notice the shorter loan periods and do not make the correction. Also, there
was a system setting that has been adjusted with regards to media. Our Moorpark
policy limits checkout of books on CD or DVDs to five items at a time. The Polaris
Integrated Library System was not picking this up when books on CD or DVDs were
ordered from other libraries if the items had a different catalog code. This catalog setting
has been adjusted so that now a patron account is blocked once the limits of media
items that can be checked out simultaneously have been reached. The collaboration
has involved a marked increase in Circulation staff activities with the number of holds
doubling since joining the network. Staff will continue to find creative ways to promote
this program.
LSSI Contract Staff Development:
• Jo Rolfe, City Librarian: Attended the Internet Librarian Conference in Monterey
October 26— 30.
• Cindy Holsey, Young Adult Librarian: Participated in webinars in October entitled 3D
Printers: Strategies for Makerspace Success and Marketing and Social Media: A
Primer for Public Libraries. Took the InfoPeople 4-week Online Course: E-readers:
Practical Help for Patrons, October 21-November 17.
• Meg Thackoorie, Youth Services Librarian: Attended the Association of Library
Service to Children (ALSA) Conference September 17-20. Participated in webinars
in October entitled: Let's Read! New Books for the Newest Readers and The Scoop
on Series Non-Fiction: More New Titles for Fall 2014.
Holidays: The Library was closed for Veterans' Day on November 11 and for
Thanksgiving on November 27. It was also closed on December 25 for Christmas Day,
and January 1, 2015.
Storytimes: Little Bilingual Readers continues with strong regular attendance. Mrs. T
and Karina from First 5 sing, interact with, and read stories to children in both English
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Library Board
January 13, 2015 Regular Meeting
Page 3
and Spanish. Family Storytime and Pre-School Learning time also brings good
attendance as young children practice pre-reading skills. PJ Storytime is also offered
for those who cannot make the morning storytime events and has smaller attendance
each week. All storytime events in November focused on the value of `Raising a
Reader" with free handouts and books. Mayor Janice Parvin and Deputy Yates added to
the importance of family reading as guest readers. Families enjoyed visiting the patrol
car, sifting in it, working the horn, siren and lights for photo opportunities.
Insect Mania: This special program was offered on October 21 with 20 in attendance.
Dr. Kent Christensen presented a slide show and 4 boxed collections of butterflies and
insects from California and the tropics. He commented on the fact he started collecting
at age 8 and is curiosity lead him to plan trips to collect specimens. Collecting became a
lifelong hobby and he traveled to foreign countries with fellow scientists. Children and
parents were fascinated with the multicolored and phosphorescent characteristics of the
butterfly's wings but were not as excited about the large beetles and spiders. Everyone
went away with new knowledge and appreciation of these small living things.
Early Literacy Celebrations: November is Early Literacy Month and Rebecca
Strawberry was the highlighted performer on November 25 with 31 in attendance.
Rebecca sang her original songs for kids to listen to about being a kid and having a
difficult day. She brought music and play props for the audience to beat to the rhythm
of certain songs. Adults commented on the positive relevance of the tunes as it related
to their family experiences.
Holiday PJ Party: On December 5 another attendance record was set with 315 people
gathering in the library for the Holiday PJ Party. Local student musicians were on hand,
visitors sang carols, our very own special Santa listened to children who received a gift
bag and a raffle ticket. Attendees were also invited to decorate cookies and make
holiday crafts. All enjoyed themselves with hot chocolate or juice, decorated the tree,
and listened to a reading of The Night Before Christmas by the City Librarian.
Teen Book Club: Four tweens had a lively, interesting discussion about Schooled by
Gordon Korman in October. The tweens made a lot of personal connections to the
story. Two tweens discussed Coraline in November, and three tweens attended the
December book club to discuss Dealing with Dragons. As always, participants made
several connections between the story and real life, including the expectations of girls
versus boys in American culture. They also made enthusiastic recommendations for
future book club selections. The book for February will be Fablehaven by Brandon Mull.
Teen Read Week Books to Movies Festival: Monday, October 13 - Thursday,
October 16, at 4 p.m. the Library showed four movies on the four consecutive days
based on popular YA books or comics: Divergent, The Hunger Games: Catching Fire,
Warm Bodies, and Captain America: The Winter Soldier. The festival was reasonably
well attended, with the highest attendance of 7 teens on the first day, for Divergent. The
YA Librarian began each showing by discussing the purpose of Teen Read Week and
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Library Board
January 13, 2015 Regular Meeting
Page 4
the festival. Attendees were enthusiastic about the movies and reading in general; at
the end of Divergent, they even. applauded. Of course, they also enjoyed the free
popcorn.
Road Scholar Presentation: On Monday, October 13, at 6 pm Road Scholar John
Callahan from nearby Santa Paula engaged the 5 attendees speaking about his passion
for seeing the world. Among his avocations, he lists travel, reading, and writing. He has
been working as a Group Leader with Road Scholar since May 2008. He shared with
attendees the wide range of educational adventures offered by Road Scholar, the
leader in lifelong learning since 1975.
Teen Makersspace — Book Spine Poetry: Four tweens and one teen had a great time
finding and arranging book titles to create unique poems. The event started out with
snacks and the YA Librarian explaining the task and sharing some tips. Then
participants scanned the library shelves and used the catalog to find titles. Three of the
four participants created one to three poems each; the fourth created eight. All then
shared the poems they had created. The YA Librarian took photos of the poems as well
as the participants with their favorite poems to share on the library's Facebook page.
Author Panel: On Wednesday, November 5, the City Librarian chaired a panel of four
published local authors and gave an overview of three questions they were asked to
discuss: 1) What inspired your work(s)? 2) What is your process? and 3) What is your
advice for writers and self-publishing? Authors Ryan M. Blanck, Sally Carpenter, and
Randall Pugh engaged the 14 attendees with their discussion and tips on how to self-
publish, their ways to get over writers block, and other specifics on how to get your
material published.
Introduction to 3D Printing: On Sunday, November 16 at 2 p.m. twelve teens got a
first-hand look at the process of 3D modeling and printing thanks to web developer and
library patron Ben Fox. Ben started the workshop by providing a basic overview of 3D
printing, including the software used and types of printers. He then began printing a
basic piece as participants watched. Everyone was mesmerized as they watched the
printer's platform "dance" around and create an almost musical sound. Participants
were also impressed with the samples Ben brought. Next, Ben demonstrated the
process of modeling in Google SketchUp, and one participant followed along on his own
laptop, playing with the software's features and creating his own models. Other
participants worked together as a team on models. Although the number of participants
was less than anticipated, the program was a hit for those who attended.
Teen Tuesday Makerspace — Thanksgiving Craft: On Tuesday, November 25, six
tweens got in the Thanksgiving spirit by making decorative place cards for their families'
Thanksgiving tables. They enjoyed creating the place cards while listening to music
and talking about their favorite musical artists, songs, and plans for the holiday.
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Library Board
January 13, 2015 Regular Meeting
Page 5
Book Club for Adults: In October, eight participants discussed Vanishing Point by
Marcia Muller. In November, eleven met at the library to discuss The Life List by Olivia
Gentile and while always varied and interesting, the discussion was noted by a patron to
have become a little personal from some attendees who expressed their individual life
lists. The patron stated that she would prefer participants to keep topics more closely
aligned with the writing than with their own life. This suggestion met with lively debate
and a conclusion that each discussion is as diverse as each book and although there
are questions guiding the discussion there is a loose structure to each meeting. In
December nine gathered to discuss In The Woods by Tana French which is a gruesome
murder mystery that, as one patron put it, "did not have a nice tidy bow at the end".
Everyone in attendance agreed that the writing was excellent for a first book. Some
found it too graphic in places where the crime was described, but they agreed it was a
good choice for lively, detailed discussion. This group is becoming cohesive as people
get to know each other more. Titles were selected through June 2015 so they will be
ready and processed in plenty of time for each meeting.
Programs, Outreach, and Event Statistics for the Quarter: (monthly calendars for
October, November, and December attached)
;1,:d11,004,4,,,,' PROGRAM Y STAFF ATTENDEES NOTES y." IT
10/1/2014 Family Storytime MT 45 Trucks-theme 1
10/1/2014 Class Visit MT 25 Walnut Canyon- K 2
10/1/2014 Teen Wii CH 6 3
10/2/2014 Class Visit MT 25 Walnut Canyon-3 4
10/2/2014 Golden Grades Tutoring CH 2 1 tutor 5
10/2/2014 Teen Volunteer Training CH 2 6
10/2/2014 PJ Storytime MT 9 Engineer theme 7
10/3/2014 Class Visit MT 30 Walnut Canyon-4 8
10/3/2014 Class Visit MT 34 Walnut Canyon-5 9
10/3/2014 Legos MT 20 10
10/4/2014 Read to a Dog . MT 9. - 1 dog-Esther 11
10/5/2014 Book Club for Adults JR 8 Vanishing Point 12
10/6/2014 Teen Book Club CH 4 Schooled by G. Korman 13
10/6/2014 Golden Grades Tutoring CH 3 2 tutors 14 _
10/7/2014 Little Bilingual Readers MT 20 Mouse Paint Bk+ activities 15
10/7/2014 Reading Buddies MT 2 _ 16
10/8/2014 Family Storytime MT 19 17
10/9/2014 PJ Storytime MT 8 18
10/10/2014 Game Time MT 2 19
Teen Read Week(TRW)
10/13/2014 Movie Festival CH 7 Divergent 20
10/13/2014 Road Scholar JR 5 John Callahan 21
10/14/2014 TRW Movie Festival CH 3 Catching Fire 22
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Library Board
January 13, 2015 Regular Meeting
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10/14/2014 Little Bilingual Readers MT 27 Halloween story 23
10/14/2014 Reading Buddies MT 3 24
10/15/2014 PS Learning time MT 30 25
10/15/2014 TRW Movie Festival CH 5 Warm Bodies 26
Captain America: Winter
10/16/2014 TRW Movie Festival CH 4 Soldier 27
10/16/2014 Golden Grades Tutoring CH 3 1 tutor 28
10/16/2014 PJ Storytime MT 12 Monsters 29
10/17/2014 Class Visit MT 29 Walnut Canyon-3 30
10/17/2014 Game Time MT 8 31
10/18/2014 Teen Volunteer Training MT 3 32
10/20/2014 Golden Grades Tutoring CH 5 2 tutors 33
10/21/2014 Little Bilingual Readers MT 30 Pumpkins 34
10/21/2014 Reading Buddies MT 3 35
10/21/2014 Insect Mania MT 20 Dr. Kent Christensen 36
10/22/2014 Family Storytime MT 19 Monster& spiders 37 i
10/22/2014 Class Visit MT 25 Walnut Canyon- K 38
10/22/2014 Teen Wii CH 4 39
10/23/2014 Golden Grades Tutoring _ CH 1 1 tutor 40
10/23/2014 PJ Storytime MT 6 41
10/24/2014 Class Visit MT 23 Walnut Canyon-4 42
10/24/2014 Class Visit MT 35 Walnut Canyon—5 43
10/24/2014 Kids Crafts MT 17 Halloween theme 44
10/27/2014 Movie Monday(adults) CH 0 Sixth Sense 45
10/27/2014 Golden Grades Tutoring CH 4 2 tutors 46
10/28/2014 Teen Makerspace CH 5 Book spine poetry 47
10/28/2014 Reading Buddies MT 2 48
10/29/2014 Family Storytime MT 28 Halloween 49
10/29/2014 Teen Wii CH 0 50
10/30/2014 Golden Grades Tutoring CH 2 1 volunteer 51 _
10/30/2014 PJ Storytime MT 10 Halloween 52
Total Attendees October: 651 Total Events October: 52
NOV PROGRAM STAFF ATTENDEES NOTES ;, , ; ' ?:JE ;
11/1/2014 Read to a Dog _ MT 9 2 dogs: Esther&Tuck 1
11/2/2014 Book Club for Adults JR 11 The Life List 2 _
11/3/2014 Golden Grades Tutoring _ CH _ 4 2 tutors 3
11/3/2014 Teen Book Club CH 2 Coraline 4
11/4/2014 Little Bilingual Readers MT 30 Fall theme 5
11/4/2014 Reading Buddies MT 6 6
11/5/2014 Family Storytime MT 28 Mayor-Guest Reader 7
11/5/2014 Author Panel JR 14 4 local authors 8
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Library Board
January 13, 2015 Regular Meeting
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11/6/2014 Golden Grades Tutoring CH 5 3 tutors 9
11/6/2014 Pi Storytime MT 9 Early Literacy 10
11/7/2014 Lego time MT 13 11
11/7/2014 Class Visit MT 28 Walnut Canyon- 3 12
11/7/2014 Class Visit MT 29 Walnut Canyon -5 13
11/8/2014 Teen Volunteer Training MT 0 14
11/10/2014 Teen Movie CH 0 Godzilla (2014) 15
11/12/2014 Family Storytime MT 35 Deputy Yates 16
11/12/2014 Class Visit MT 26 Walnut Canyon - K 17
11/12/2014 Teen Wii CH 3 18
11/13/2014 Golden Grades Tutoring CH 3 2 tutors 19
11/13/2014 PJ Storytime MT 20 20
11/14/2014 Class Visit MT 28 Walnut Canyon -4 21
11/16/2014 Intro to 3D Printing CH 12 Ben Fox 22
11/17/2014 Golden Grades Tutoring CH 7 4 tutors 23
11/18/2014 Little Bilingual Readers MT 30 Thanksgiving theme 24
11/18/2014 Reading Buddies MT 6 25
11/19/2014 Family Storytime MT 35 Firefighters visit 26
11/20/2014 Teen Volunteer Training CH 0 27
11/20/2014 Golden Grades Tutoring CH 8 3 tutors 28
11/20/2014 PJ Storytime _ MT 14 29
11/21/2014 Children's Craft Buffet MT 20 Turkeys 30
11/24/2014 Golden Grades Tutoring CH 6 3 tutors 31
11/24/2014 Movie Monday(adults) JR 1 12 Angry Men 32
11/25/2014 Early Literacy Performance MT 31 Rebecca Strawberry 33
11/25/2014 Reading Buddies MT 4 34
11/25/2014 Teen Makerspace CH 6 Thanksgiving place cards 35
11/26/2014 PS Learning Time MT _ 13 Games, crafts,activities 36
11/26/2014 Wii Games CH 4 37
11/28/2014 Game Day MT 5 Lego, board&card games 38
11/29/2014 Children's Movie MT 5 Planes: Fire& Rescue 39
Total Attendees November: 510 Total Events November: 39
DEC " PROGRAM STAFF ATTENDEES NOTES EVENT
12/1/2014 Golden Grades Tutoring CH 10 4 tutors 1
12/1/2014 Tween Book Club CH 3 Dealing with Dragons 2
12/2/2014 Little Bilingual Readers MT 13 Weather 3
12/2/2014 Reading Buddies MT 3 4
12/3/2014 Family Storytime MT 25 Holiday Theme 5
12/4/2014 Golden Grades Tutoring CH 14 _ 3 tutors 6
12/4/2014 Holiday PJ Party 1 MT 315 Santa, music, stories _ 7
12/5/2014 Class Visit i MT 26 Walnut Canyon -4-Native 8
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Library Board
January 13, 2015 Regular Meeting
Page 8
Americans
12/6/2014 Read to a Dog MT 5 2 dogs: Karen & Daniel 9
12/7/2014 Book Club for Adults JR 9 In the woods; Tana French 10
12/8/2014 Movie Monday(adults) JR 4 The Holiday 11
12/8/2014 Golden Grades Tutoring CH 12 3 tutors 12
12/9/2014 Little Bilingual Readers MT 18 Holiday theme 13
12/9/2014 Reading Buddies MT 2 14
12/10/2014 Family Storytime MT 15 15 i
12/10/2014 •Teen Wii Games CH 2 16
12/11/2014 Golden Grades Tutoring CH 13 3 tutors 17
12/11/2014 PJ Storytime MT 0 18
12/11/2014 Class Visit MT 27 Walnut Canyon - 3 19 i
12/13/2014 Teen Volunteer Training MT 320 i
12/15/2014 Golden Grades Tutoring CH 12 3 tutors 21
12/16/2014 Reading Buddies MT 4 22 1
12/17/2014 Family Storytime MT 28 Hanukkah 23
12/17/2014 Teen Wii CH 6 24
12/17/2014 Outreach-Class visit MT 30 Walnut Canyon - K 25
12/18/2014 PJ Storytime MT 0 26 i
12/18/2014 Golden Grades Tutoring CH 2 2 tutors 27
12/19/2014 Lego Time MT 10 28
12/22/2014 Teen movie CH 2 Christmas Vacation 29
12/23/2014 Winter Games MT 17 Wii and Puzzles 30
12/24/2014 Pre-School learning time MT 0 31
12/24/2014 Winter Games MT 12 Wii and Board Games I 32 j
12/27/2014 Children's movie MT 8 The little Penguin • 33 i
12/29/2014 Teen Volunteer Training CH 1 34
12/30/2014 Winter Games MT 10 35
12/30/2014 Tour MT 8 Boys and Girls Club 36
12/30/2014 Teen Makerspace CH 0 37
12/31/2014 Pre-School learning time MT ` 8 38
12/31/2014 Winter Games MT I 5 1 39
12/31/2014 Teen Wii CH 4 40
Total Attendees December: 686 Total Events December: 40
TOTAL ATTENDEES QUARTER: 1,847 TOTAL EVENTS QUARTER: 131
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Library Board
January 13, 2015 Regular Meeting
Page 9
Library Statistics-Fiscal Year 2014-15
Website Public
Patron Cards Holds Brainfuse Overdrive
Month Circulation Unique Computer
Count Issued Placed Sessions Circulation I
Views" log-ins
July 12,053 11,428 128 740 1,981 1,383 84 117
Aug 11,427 6,451 57 485 2,391 1,335 379 146
Sept 12,197 9,429 186 986 2,322 1,516 352 181
Oct 11,294 9,556 84 1,053 2,074 1,348 412 175
Nov 9,816 8,760 105 900 1,456 1,149 158 159
Dec 18,202 8,312 89 680 2,001 1,371 101 142
YTD 74,989 53,936 649 4,884 12,225 8,102 1,468 920
Last FY 137,136 126,065 1,556 9,317 N/A 16,866 1,575 855"
201344
Last FY 11,428 10,505 130 776 N/A 1,406 131 107"
Mo.Avg.
FY 126,145 124,151 1,573 6,182 N/A 19,395 2,072 N/A
2012-13
'this Category is new for FY 2014-15. Unique Page Views are counted each month.
** Partial Year Statistics.Overdrive began in November 2013 so the average is over an 8 month period.
Quarterly Report Observations and Conclusion: This quarter saw additional
modifications to the Inland Library Network in order to make the collaborative seamless.
Also, the addition of Bookletters and some other database trials will enhance the patron
experience at our Library. There were 130 events during the quarter with the Holiday PJ
Party bringing in the most attendance for a Library event in the 8 years the library has
been run by the City. The Library programming is definitely a strength, and LSSI
librarian's continue to enhance programming and research what works at our Library. A
weakness is community outreach and the City Librarian is focusing her attention on
making more of an impact with outreach in 2015 by finding new, exciting ways to reach
different demographics within our community. Projects on the horizon include a parking
lot reconfiguration and relocation of the outdoor book/media depositories plus some
new furniture purchases and electrical work this Fiscal Year.
STAFF RECOMMENDATION
Receive and File the Moorpark City Library Quarterly Report for the Second Quarter of
Fiscal Year 2014-15 (October- December 2014).
Attachments: Monthly Calendars for October, November, and December 2014
9
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12
ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California October 14, 2014
A Regular Meeting of the Library Board of the City of Moorpark was held on October 14,
2014, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President Perez called the meeting to order at 6:08 p.m.
2. PLEDGE OF ALLEGIANCE:
President Pro Tem McGregor led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Landry, Sunseri, President Pro Tem McGregor
and President Perez.
Absent: Board Member Dickson
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Joyce
Figueroa, Administrative Assistant II.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
13
Minutes of the Library Board
October 14, 2014, Regular Meeting
Page 2
Board Member Sunseri announced that she attended an educational conference
entitled School Libraries at the Core on September 29, 2014, at the Ventura
County Office of Education, Conference and Educational Services Center, in
Camarillo.
President Perez announced that he and Board Member Dickson participated in
the County Days Parade on September 27, 2014.
President Perez announced that he participated in the Moorpark Mammoth Run
on September 28, 2014.
President Perez announced that he attended the 5th Annual Moorpark Beer
Festival community fundraiser on October 11, 2014, sponsored by Morning
Rotary Club.
President Perez announced that he attended the Moorpark Chamber of
Commerce Candidate Forum on October 17, 2014, at the Moorpark County Club.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the 2014 Summer Reading Club Summary Report. Staff
Recommendation: Receive and File the 2014 Summer Reading Club
Summary Report. (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
President Perez commended Ms. Rolfe on a successful summer reading
program and in promoting events to the schools.
There were no speakers.
MOTION: President Pro Tem McGregor moved and Board Member Landry
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
B. Consider the. Moorpark City Library Quarterly Report for the First Quarter
of Fiscal Year 2014-15 (July — September 2014). Staff Recommendation:
Receive and File the Moorpark City Library Quarterly Report for the First
Quarter of Fiscal Year 2014-15 (July— September 2014). (Staff: Jennifer
Mellon)
Ms. Mellon gave the staff report.
14
Minutes of the Library Board
October 14, 2014, Regular Meeting
Page 3
Board Member Landry congratulated staff on completing the integration to
the Inland Library Network (ILS) and upgrade to the public access catalog
(PAC).
Board Member Landry inquired about the process for addressing user-
experience issues with the new system and how hold queues are
addressed. Ms. Rolfe responded that every interaction is unique and we
go through the transaction history and patron record history to resolve
issues. Ms. Rolfe stated that staff is trained to advise patrons that we
cannot guarantee when the hold is going to be available until the item is in
our hands. Since joining the Inland Library Network we have had a good
record and are getting the items into the patron's hands within five to
seven days of the items being available.
Board Member Landry inquired about the patron count metric. Ms. Mellon
responded that that the patron counts is a physical traffic counter of
patrons entering and exiting the Library front door.
Board Member Sunseri inquired if Moorpark patrons have priority to hold
items. Ms. Rolfe responded that items belonging to Moorpark City Library
are always made available first to the Moorpark Library patrons.
There were no speakers.
MOTION: Board Member Sunseri moved and President Perez seconded a
motion to approve staff recommendation. The motion carried by unanimous
voice vote.
C. Consider Cancellation of November 11, 2014, and December 9, 2014,
Regular Library Board Meetings. Staff Recommendation: Direct staff to
post a notice of meeting cancellation for November 11, 2014, and
December 9, 2014. (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
There were no speakers.
MOTION: Board Member Landry moved and Board Member Sunseri seconded a
motion to approve staff recommendation. The motion carried by unanimous
voice vote.
15
Minutes of the Library Board
October 14, 2014, Regular Meeting
Page 4
9. CONSENT CALENDAR:
MOTION: President Pro Tern McGregor moved and Board Member Landry
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of August 12,
2014. Staff Recommendation: Approve as presented.
B. Friends of the Library Report. Staff Recommendation: Receive and file
the report.
10. ADJOURNMENT:
MOTION: President Pro Tem McGregor moved and Board Member Landry seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:43
p.m.
APPROVED:
Robert Perez, President
Attest:
Joyce R. Figueroa, Administrative Assistant II
16
ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager ` .�titi
DATE: January 8, 2015 (Meeting of 1/13/15)
SUBJECT: Friends of the Library Report
DISCUSSION
Attached is the Friends of the Library President's Report for October- December 2014.
STAFF RECOMMENDATION
Receive and file the report.
Attachment: Friends of the Library Report
17
ITEM 9.B.
Moorpark Friends of the Library
President's Report for October, November, December, 2014
For Moorpark Library Board Meeting of January 13, 2015
Y Board leadership is changing for the Moorpark Friends of the Library:
o Arianne who filled treasurer and book sale coordinator roles left the board at the end of
December.
o Tentative plans are to have Mike Fenerin fill Arianne's book sale coordinator duties and
continue as president; have Dona Pugh fill Arianne's treasurer duties; and have Rosalie Barili
take over as secretary for Dona.
o The above is a stop-gap move; we would ideally like to find replacements other than current
board members for those positions. A search was launched in December among the current and
selected past members of the Friends board, but results to date have proved fruitless.
Overall, operations are running smoothly:
o Membership is stable in the high 70s; premier memberships continue to increase.
o Finances in excellent shape with over$50,000 in checking and savings.
o Leadership stable with current officer team.
o Newsletter going great with Rosalie in charge.
o Strong core of book store and book sales volunteers.
Y Special events over the past three months included the following:
o Live comedy at the Funeral Home October 26. Very successful, generating a net of more than
$1700. However, for planning purposes, after deducting donations to offset costs and tickets
purchased as gifts for others, the"real" net would be about $1000.
o Civil War Re-enactment book sale November 8-9: fair, generating about $500, which was less
than last year's event, but still good for a one-day event.
Upcoming events include the following:
o No events planned for the first quarter except for a parking lot sale probably in March.
i Open issue: Still searching for Social Media director.
i Ideas being explored:
o The board has reviewed investing a portion of Moorpark Friends of the Library funds in higher
returning investments. Preliminary analysis provided by Mike Fenerin suggests a mix of index
funds would provide a balance of higher return and acceptable risk. Decision to be discussed at
the January board meeting.
o Better ways of acknowledging our exceptional donors for their contributions.
Major Friends priorities for 2015 will be the same as for 2014, but with the addition of finding
replacements for the board positions discussed above:
• Find new board members for Treasurer, Secretary and Book Sales Coordinator.
• Build endowment and provide continuing level of donations for the library.
• Strengthen volunteer base.
• Improve book store sales, book sales, on-line sales, membership revenues,donations.
18