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HomeMy WebLinkAboutMIN 2015 0202 PR REG MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California February 2, 2015 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on February 2, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Jeremy Laurentowski called the meeting to order at 6:32 p.m. Maureen Benson, City Clerk, administered the Oath of Office to the newly appointed Commissioners. 2. PLEDGE OF ALLEGIANCE: Commissioner Pflaumer led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Terri Doria, Adam Haverstock, Steve Morgan, Thomas Pflaumer, and Sandra Thompson. Staff Present: Parks and Recreation Director Jeremy Laurentowski, Senior Management Analyst Stephanie Anderson, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. Commissioner Thompson moved and Commissioner Haverstock seconded a motion that Commissioner Pflaumer serve as Chair for one annual term. The motion was carried by unanimous voice vote. Commissioner Haverstock moved and Commissioner Thompson seconded that Commissioner Doria serve as Vice Chair for one annual term. The motion was carried by unanimous voice vote. B. Review of the California Public Meeting Law (The Brown Act). Jeremy Laurentowski briefly reviewed The Brown Act with the Commission, concentrating on specific items that would apply to the Commission on a regular basis. 5. PUBLIC COMMENTS: None. P&R Commission Meeting February 2, 2015 Page 2 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Chair Pflaumer requested that all items on the Consent Calendar be pulled for discussion. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Doria announced that she will be serving as one of the judges for two upcoming City events: The 2015 Arts Festival and the 2015 Moorpark Has Talent Event. Commissioner Thompson announced the City's annual Egg Hunt, scheduled on April 3rd at Arroyo Vista Community Park. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Location for Splash Pad at Arroyo Vista Community Park (AVCP). Staff Recommendation: Recommend to City Council the splash pad location at the east end of AVCP as described in staffs report. Jeremy Laurentowski gave staff's report, reviewing with the Commission the previous proposed locations for a splash pad and staffs current recommendation. After some discussion, the Commissioners all agreed that the current proposed location meets the important criteria for the placement of a splash park, such as adequate parking and close to other park amenities. The Commission discussed with staff the issue of lighting the splash park area, since it will be somewhat removed from the recreation center, as well as the hours of operation. MOTION: Commissioner Haverstock moved and Commissioner Thompson seconded a motion to recommend to the City Council for consideration the splash park location at the east end of AVCP as described in staffs report. The motion was carried by unanimous voice vote. B. Consider Parks and Facilities Capital Improvement Program. Staff Recommendation: Commission to review and provide comment. P&R Commission Meeting February 2, 2015 Page 3 Jeremy Laurentowski gave staffs report, stating that the list being presented to the Commission is simply a first draft of proposed park projects to be reviewed by the Commission, and eventually, prioritized. The Commission discussed a few of the projects listed and stated that the lighting improvements with LED lighting and landscape improvements to decrease water usage should be listed as a few of the top priority projects. A few other projects were mentioned and it was decided that the Spring Park Tour should be conducted before going forward with prioritizing the CIP projects. MOTION: Commissioner Thompson moved and Chair Pflaumer seconded a motion to continue this item to the Spring Park Tour and then place it on the next regularly scheduled Parks and Recreation Commission meeting for discussion. At this time Commissioner Haverstock and Jeremy Laurentowski suggested that the item could simply be continued to the park tour and then the Commission could decide at that time if they needed to bring it back to another meeting. AMENDMENT TO PRIOR MOTION: Commissioner Thompson moved and Commissioner Pflaumer seconded an amendment to the prior motion to continue this item to the Spring Park Tour. The motion was carried by unanimous voice vote. C. Cost Recovery Summary for Fiscal Year 2013/14. Staff Recommendation: Provide feedback on cost recovery report and direct staff to present the report to City Council. Stephanie Anderson gave staff's report. The Commission and staff discussed staff expenses, how classes and events are advertised, and the implementation of new classes. MOTION: Commissioner Haverstock moved and Commissioner Morgan seconded a motion to present the report to City Council. The motion was carried by unanimous voice vote. D. Consider Attending the 2015 CPRS Conference. Staff Recommendation: Discuss attendance at the 2015 CPRS Conference in Sacramento, from March 10 — 13, 2015. (Oral Report) After discussion of dates and expenses, Commissioners Doria and Morgan stated they would consider attending. P&R Commission Meeting February 2, 2015 Page 4 E. Schedule the 2015 Spring Park Tour. Staff Recommendation: Schedule a date and time to conduct the 2015 Spring Park Tour. The Commission and staff scheduled the Spring Park Tour for Saturday, March 21, 2015, at 9:00 a.m. to convene at the Moorpark Community Center. Their suggested parks to tour are AVCP, Walnut Acres, Country Trail, Poindexter, College View, and Campus Park. F. Consider the Selection of One Parks and Recreation Commissioner to Serve on the Youth Sports Committee for a One Year Term. Staff Recommendation: Select one Commissioner to serve on the Committee for a one-year term. Commissioner Morgan volunteered to serve as the Parks and Recreation Commission's representative on the Youth Sports Committee. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of October 6, 2014. Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. C. Easter Egg Hunt 2014 Event Report. Staff Recommendation: Receive and file report. D. Moorpark Has Talent 2014 Event Report. Staff Recommendation: Receive and file report. E. Moorpark Arts Festival 2014 Event Report. Staff Recommendation: Receive and file report. Chair Pflaumer had pulled all items of the Consent Calendar for discussion to give the opportunity for questions, if so desired, by the new Commissioners. Commissioner Pflaumer inquired on the status of only one project, the replacement of the retaining wall at AVCP, which is mentioned in Item 9.B. P&R Commission Meeting February 2, 2015 Page 5 MOTION: Commissioner Thompson moved and Commissioner Doria seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 7:51 p.m. APPROV I: Respectfully submitted ?"drOMAS PFLAU ' 3', CHAIR Patty And rson, Administrative Assistant