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Home My WebLink AboutAG RPTS 2015 0324 LB SPC CITY OF MOORPARK ADMINISTRATIVE SEA VIC:I S DL 799 799 M rorpark Avenue,Moorpark,CA 93021 Main City Phone Number(8 5)5176200 Fax(805)532 2550 moorpark iMnoorparkcagnv NOTICE AND CALL OF A SPECIAL MEETING OF THE LIBRARY BOARD TO THE MEMBERS OF THE LIBRARY BOARD: NOTICE IS HEREBY GIVEN that Special Meeting of the Library Board of the City of Moorpark is hereby called to be held on Wednesday, March 24, 2015, commencing at 6:00 p.m. Said meeting will convene in the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of considering the following: 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Items to be pulled from the Consent Calendar shall be identified under this section.) 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE BOARD MEMBERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Fiscal Year 2015/2016 Goals and Objectives. Staff Recommendation: Receive and file report. (Staff: Jennifer Mellon) B. Consider Cancellation of April 14, 2015, Regular Library Board Meeting. Staff Recommendation: Direct staff to post a notice of meeting cancellation for April 14, 2015. (Staff: Jennifer Mellon) 9. CONSENT CALENDAR: 10. ADJOURNMENT: All writings and documents provided to the majority of the Library Board regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all Library Board meetings is available on the City's website at www.moorparkca.gov JANIC-ES.PARVIN ROSEANN MIKOS,Ph.D- KEITH F.MILI_HOUSE DAV ID POLLOCK MARK VAN DAM Mayor Council mcmhcr Cauncilmcmhcr Gnu ncilmcmhcr Council-number Special Library Board Meeting Agenda March 24, 2015 Page 2 Any member of the public may address the Board during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Administrative Services Department at (805) 517-6245. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Administrative Services Department at (805) 517-6245. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting (28 CFR 35.102-35.104; ADA Title II). Special Library Board Meeting Agenda March 24, 2015 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING SPECIAL MEETING NOTICE I, Blanca Garza, declare as follows: That I am the Deputy City Clerk II of the City of Moorpark and that a Special Meeting of the Moorpark City Council will be held on Wednesday, March 24, 2015, commencing at 6:00 p.m. at the Moorpark Community Center, located at 799 Moorpark Avenue, Moorpark, California. A copy of said Notice was posted on March 20, 2015, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. Executed on March 20, 2015. Blanca Garza Deputy City Clerk II Administrative Services Department ITEM 8_A. CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board FROM: Jennifer Mellon, Administrative Services Manager( DATE: March 9, 2015 (Special Meeting of 3/24/15) SUBJECT: Consider Fiscal Year 2015/16 Goals and Objectives BACKGROUND AND DISCUSSION Each year, the City Council adopts a list of City Goals and Objectives. The Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years and each Objective is noted with the funding status: "F" — meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. Presently, three objectives relate to the Moorpark City Library as well as one potential objective. A full list of the City Council's FY 2013/14 Goals and Objectives is available on the City's website at http://moorparkca.qov/documentcenter/view/2472. For the purpose of this report, the discussion will be limited to the objectives that fall within the Library Board's purview. At the Library Board Meeting of February 10, 2014, the Board and staff began discussion of the Goals and Objectives and continued the item to the next meeting. Discussion consisted of staff recommending that the potential objective to implement a Radio Frequency Identification (RFID) system and install security gates at the Library. RFID be moved to the objectives list as a 0 — 2 year objective. Boardmember Landry also suggested a possible objective to expand electronic resources. Staff has drafted the following objective for discussion which needs to be modified to be more specific: VI.A. Evaluate and implement ways to increase Library innovation and advanced technology offerings through collaboration or by utilizing on-line resources to provide increased levels of service to residents of all ages. Attachment A is the list of the Library related objectives approved by the City Council for FY 2014/15 including one item from the potential objective list. The goal of this review is for the Board to familiarize itself with the goals and objectives that relate to the Library and provide a starting point for the Board to formulate some new objective recommendations. The finalized objective recommendations will be discussed at the joint meeting of the City Council and Library Board on April 8, 2015 at 7:30 p.m. Library Board Special Meeting — March 24, 2015 Page 2 STAFF RECOMMENDATION Receive and file report. Attachment A: FY 2014/15 Library Objectives Library Board Special Meeting — March 24, 2015 Page 3 ATTACHMENT A FY 2014/15 APPROVED AND POTENTIAL OBJECTIVES Top Ten (10) Priorities 1. Construct new City Hall and Library. 0 to 2 Year Objectives IV.A.1. (F) Develop conceptual design proposal and process Civic Center Master Plan including EIR for new City Hall, council chambers, and other government offices and Library by December 31, 2015. In process IV.A.23. (9 Present a report to the City Council on feasibility of retaining the current library building and expanding it at its current location by October 31, 2014. In process V.A.26. (SEI Analyze stored materials submitted as part of Moorpark Library's Preserving Moorpark's Local History project to determine if they should be stored or returned and duplicate previously scanned materials to the City's document imaging system. Complete, to be removed. The Moorpark Historical Society has possession of all items and the City has electronically stored materials that were scanned. Potential Objective 28. (NF) Implement a Radio Frequency Identification (RFID) system and install security gates at the Library. Recommend moving this objective into 2015/16 as a 0-2 year objective to be completed as a phased project completing identified phases as part of the 0-2 year objective and subsequent phases concurrently with the construction of a new City Hall and Library. ITEM 8_B. CITY OF MOORPARK MOORPARK LIBRARY BOARD AGENDA REPORT TO: Moorpark Library Board (�, FROM: Jennifer Mellon, Administrative Services Manager 97v — DATE: March 9, 2015 (Special Meeting of 3/24/15) P SUBJECT: Consider Cancellation of April 14, 2015 Regular Library Board Meeting DISCUSSION Staff is recommending cancellation of the April 14, 2015 regular Library Board meeting. Staff does not foresee any pressing agenda items to take before the Library Board in April and the Board shall have their Special Joint Meeting with the City Council on April 8, 2014. If the Library Board concurs to cancel the April meeting, the next regularly scheduled Library Board meeting shall be on May 12, 2015. If it is necessary for the Library Board to meet before this time, a special meeting shall be called. STAFF RECOMMENDATION Direct staff to post a notice of meeting cancellation for April 14, 2015.