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Home My WebLink AboutAGENDA REPORT 2015 0318 CCSA REG ITEM 10A CITY OF MOORPARK.CALIFORNIA City Council Meeting of� ,3 /1AQ ITEM 10.A. ACTION: "`P EETINGS OF THE MOORPARK CITY COUNCIL AND BY: S. -(4-: _'. ' - - - • ' AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California March 4, 2015 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on March 4, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:10 p.m. 2. PLEDGE OF ALLEGIANCE: Jeremy Laurentowski, Parks and Recreation Director, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Alan Dorfman, Moorpark resident and member of the Ventura County Grand Jury, described the duties of the jury members and invited residents to an Open House on March 18 to learn more about the Grand Jury and to consider applying to serve. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 188 Minutes of the City Council/Successor Agency Moorpark, California Parte 2 March 4, 2015 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on having attended an Executive Committee meeting of the Economic Collaborative of Ventura County on March 4, where additional consulting support and outreach for the east county was discussed. Councilmember Pollock reported he had attended a Board meeting of the Moorpark College Foundation on March 4 where he met the new college president, Dr. Luis Sanchez. Mayor Parvin announced the Moorpark City Library will celebrate Teen Tech Week from March 8-14 where programmer extraordinaire, Ben Fox will lead teens through creative coding and 3-D printing. Mayor Parvin announced last week at the Library, she participated in "Read Across America" in honor of Dr. Seuss' birthday. Mayor Parvin announced a new program led by Ron LaGuardia for active adults who read to the students at Walnut Canyon Elementary School. Mayor Parvin reported having attended the Government Relations meeting at the Moorpark Chamber of Commerce on March 4. She announced the Chamber will be hosting the State of the City address on March 31 at the Moorpark Country Club from 11 :30-1:30 p.m. 8. PUBLIC HEARINGS: A. Consider Resolution Approving Modification No. 1 to Residential Planned Development (RPD) Permit No. 2004-05: A Request to Extend the Expiration Date for the Development of Sixteen (16) Homes, Five (5) Custom Home Lots, and One (1) Open Space Lot on Approximately 42.4 Acres West of Elk Run Way and East of Walnut Canyon Road at Championship Drive, and Finding the Previously Adopted Mitigated Negative Declaration Applicable Thereto, on the Application of Birdsall Group, LLC. Staff Recommendation: 1) Open the public hearing, accept public testimony, close the public hearing; and 2) Adopt Resolution No. 2015-3368. Mr. Bobardt gave the staff report. Mayor Parvin opened the public hearing. 189 Minutes of the City Council/Successor Agency Moorpark, California Page 3 March 4, 2015 John Newton, representing the applicant, Birdsall Group, LLC, reported on the status of the project and requested the time extension for the RPD Permit. Mayor Parvin closed the public hearing. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2015-3368, approving Modification No. 1 to Residential Planned Development (RPD) Permit No. 2004-05: A request to extend the expiration date for the development of sixteen (16) homes, five (5) custom home lots, and one (1) open space lot on approximately 42.4 acres west of Elk Run Way and east of Walnut Canyon Road at Championship Drive, and finding the previously adopted Mitigated Negative Declaration applicable thereto, on the application of Birdsall Group, LLC. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Scheduling a Public Hearing to Consider a Resolution Updating Staff Billing Rates and Finding This Action Exempt from the California Environmental Quality Act. Staff Recommendation: Schedule a public hearing for consideration of Staff Billing Rates for the regular April 1, 2015, City Council meeting. Mr. Ahlers gave the staff report and requested the Council consider a change in the date of the public hearing to April 15, 2015. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to schedule a public hearing for consideration of Staff Billing Rates for the regular April 15, 2015, City Council meeting. The motion carried by unanimous voice vote. B. Consider Scheduling a Public Hearing to Consider a Resolution Updating Land Use Development Processing Fees and Deposits, Film/Photography Permit Processing Fees and Deposits, Open House Directional Sign Permit Fees, Abandoned Shopping Cart Prevention Plan Review Fees, Business Registration Permit Fees, and Special Business Permit Review Fees and Deposits, and Rescinding Resolution Nos. 96-1214, 2006-2503, 2006-2510, 2007-2597, 2008-2733, 2008-2777, 2009-2790, 2012-3139, and 2014-3154 and Finding This Action Exempt from the California Environmental Quality Act. Staff Recommendation: Schedule a public hearing for consideration of Permit Application Review and Processing Fee and Deposit Updates for the regular April 1, 2015, City Council meeting. 190 Minutes of the City Council/Successor Agency Moorpark, California Page 4 March 4, 2015 Mr. Bobardt gave the staff report and provided a revised Resolution containing clarification provided by the City Attorney for Section 2 and the schedule for the possibility of additional charges for staff time. Mr. Bobardt also requested the Council consider a change in the date of the public hearing to April 15, 2015. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to schedule a public hearing for consideration of Permit Application Review and Processing Fee and Deposit Updates for the regular April 15, 2015, City Council meeting for consideration of the amended Resolution. The motion carried by unanimous voice vote. C. Consider Scheduling Joint City Council Meetings with the Arts Commission, Parks and Recreation Commission, Library Board and Planning Commission. Staff Recommendation: Direct staff as deemed appropriate. Ms. Benson gave the staff report. There were no speakers. CONSENSUS: It was the consensus of the Council to direct staff to schedule the joint Board/Commission meetings for April 8, 2015, with the Arts Commission at 6:00 p.m, the Parks and Recreation Commission at 6:45 p.m, the Library Board at 7:45 p.m, and the Planning Commission at 8:15 p.m. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Special City Council Meeting of February 11, 2015. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular City Council/Successor Agency Meeting of February 18, 2015. Staff Recommendation: Approve the minutes. C. Consider Warrant Register for Fiscal Year 2014/15 — March 4 2015. Staff Recommendation: Approve the warrant register. D. Consider Resolution Amending the Fiscal Year 2014-15 Budget to Increase Endowment Fund's Revenue Budget by $662,314; Appropriate 191 Minutes of the City Council/Successor Agency Moorpark, California Page 5 March 4, 2015 $662,314 for the Construction of the Walnut Acres Park Project (5081) and Transfer Appropriations in RDA-SA 2001 and 2006 TAB Proceeds Funds (9103 and 9104) from Various Capital Expenditure Accounts to the Contribution Account 9274. Staff Recommendation: Adopt Resolution No. 2015-3369. ROLL CALL VOTE REQUIRED E. Consider Amendment No. 1 to Agreement with Filippin Engineering for Construction Management and Inspection Services for the Widening of Los Angeles Avenue Between Maureen Lane and Leta Yancy Road (Project 8058). Staff Recommendation: Authorize the City Manager to sign Amendment No. 1, subject to final language approval by the City Manager and City Attorney. F. Consider Resolution Initiating Proceedings for the Formation of Landscaping and Lighting Maintenance Assessment District AD 15-01 for Tentative Tract 5130 (City Ventures, LLC1. Staff Recommendation: Adopt Resolution No. 2015-3370. G. Consider Resolution Amending the Fiscal Year 2014/15 Budget to Fund Drainage Improvements at 11901 Poindexter Avenue. Staff Recommendation: Adopt Resolution No. 2015-3371, amending the FY 2014/15 Budget to appropriate $27,000 from the General Fund Reserve (1000) to fund drainage improvements at 11901 Poindexter Avenue: ROLL CALL VOTE REQUIRED H. Consider Resolution Amending the Fiscal Year 2014/15 Budget for Civil Engineering Services to Modify the Entry and Exit Lanes at Arroyo Vista Community Park. Staff Recommendation: Adopt Resolution No. 2015- 3372. ROLL CALL VOTE REQUIRED Consider Status Report on Land and Water Conservation Fund Grant for the Recreational Trail System at Arroyo Vista Community Park. Staff Recommendation: Receive and file report. J. Consider Agreements with DNA Electric for Electrical Services, Metro Landscape for Construction and Landscape Services, Maintenance Masters for Building Repairs and Minor Construction Projects, Pipe Dreams Plumbing for Plumbing Services, and ServiceMasters Professional Building Maintenance Services for Janitorial Services with Compensation Not to Exceed $50,000 Annually, with an Option to Amend the Agreement Term for Two Additional Years with Compensation of $50,000 Per Amended Term. Staff Recommendation: Approve Agreements with DNA Electric, Metro Landscape, Maintenance Masters, Pipe Dreams Plumbing, with compensation not to exceed $50,000 annually with an option to amend the Agreements for two (2) additional 192 Minutes of the City Council/Successor Agency Moorpark, California Page 6 March 4, 2015 one (1) year periods as provided for within the Agreements, and subject to final language approval by the City Manager. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of Item 12.C. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Mulhouse seconded a motion to go into closed session for a discussion of Item 12.C. the agenda. The motion carried by unanimous voice vote. The time was 7:31 p.m. C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Pursuant to Subdivision (b) of Section 54957 of the Government Code) Title: City Manager and City Attorney Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin; and Steven Kueny, City Manager. The Council reconvened into open session at 7:50 p.m. Mr. Kueny stated Item 12.C. was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 7:50 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 193