HomeMy WebLinkAboutAGENDA REPORT 2015 0318 CCSA REG ITEM 10D ITEM 10.D.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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MOORPARK CITY COUNCIL f
AGENDA REPORT
TO: Honorable City Council
FROM: David A. Bobardt, Community Development Director 1 I
DATE: March 5, 2014 (CC Meeting of 3/18/2015)
SUBJECT: Consider Amendment No. 8 to Professional Services
Agreement with GKK Works for Additional Design Fees in an
Amount of $24,000 for the Proposed City Hall/Civic Center
Project
BACKGROUND/DISCUSSION
The City Council's top priority project for many years has been the proposed
construction of a new City Hall and Library. The planning and design process for this
proposed project has been under development for the past twelve years. In November
2004, the City Council selected GKK Corporation, now GKK Works (GKK) as the
architect for the design of the proposed Civic Center and City Hall project for a total
contract price of$762,726. During 2005 and 2006, design proposals for the Civic Center
and City Hall were prepared and reviewed by a Council-formed Ad Hoc Committee.
In January 2007, the City assumed operational control of the County Library, at which
time GKK was directed to integrate a new City Library into the proposed City Hall
Master Plan. This increased GKK's total contract to $825,736. On July 18, 2007, staff
presented a contract amendment to incorporate the expanded design scope of the
proposed Campus Master Plan into GKK's contract. The amended contract amount was
$1,965,767, with authorization for the City Manager to approve an additional $168,750
in optional services. Leadership in Energy and Environmental Design (LEED) activities
in the amount of $75,000 were included as part of these optional services and a LEED
design report was subsequently prepared in September 2009.
Since the July 18, 2007 amendment to GKK's contract, staff has requested additional
services from GKK related to preparation of the Environmental Impact Report (EIR)
document for the proposed Civic Center Campus Master Plan. A Fourth Amendment to
the GKK's agreement in the amount of $24,000 was authorized under the City
Manager's signature authority in November 2007, increasing the contract amount to
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March 18, 2015
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$1,989,767 to provide these services. In July 2009, a Fifth Amendment in the amount of
$32,500 was authorized under the City Manager's signature authority for additional
services associated with the EIR preparation and coordination related to the
construction of the new Post Office, driveway and parking lot to serve both postal
patrons and visitors to the proposed future Civic Center on High Street, increasing the
contract amount to $2,022,267. On January 10, 2010, a Sixth Amendment in the
amount of $30,000 for additional EIR support services, meetings and revisions to the
Schematic Master Plan drawings was authorized by the City Council, increasing the
contract amount to $2,052,267. In January 2012 a Seventh Amendment to GKK's
contract was authorized by the City Council for additional design fees in the amount of
$586,000 for the proposed Moorpark Library Expansion and Reconstruction Project,
increasing the total contract amount to $2,708,267.
A summary of the GKK Works contract amendments to date is shown below:
Amendment Total Cumulative
Amount Contract Amount
Original Contract $ 767,276
Amendment No. 1 $ 31,060 $ 798,336
Amendment No. 2 $ 27,400 $ 825,736
Amendment No. 3 $ 1,140,031 $ 1,965,767
Optional LEED Services $ 168,750 To be Authorized
Amendment No. 4 $ 24,000 $ 1,989,767
Amendment No. 5 $ 32,500 $ 2,022,267
Amendment No. 6 $ 30,000 $ 2,052,267
Optional LEED Services Used $ 75,000 $ 2,127,267
Amendment No. 7 $ 586,000 $ 2,708,267
So far, GKK has been paid $435,142.72 for its services under this agreement from 2005
to 2014. These services include initial City Hall building design work and space needs
assessment, Civic Center site planning, project phasing, LEED compliance analysis,
and incorporation of the library into the proposed design. An additional expenditure of
up to $24,000 is needed to assist with EIR preparation.
As a part of the development of project alternatives for the proposed Civic Center
Project description, staff has requested additional design services and pictorial
presentations from GKK. GKK submitted a proposal (Exhibit A of Attachment) to
address staffs request by providing up to three site/floor plan studies that integrate the
Tanner Budding at the northwest corner of High Street and Moorpark Avenue into the
proposed Civic Center Master Plan. These studies would be reviewed _by GPA
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Consulting, the historical resources consultant on the EIR team, and one rendering of
an initial design scheme will be prepared and presented to City staff. The total cost for
this additional work is $23,700, plus $300 for reimbursable expenses. Except for this
item, no further work will be authorized under the contract and its amendments until
staff completes a review of the authorized work and develops a revised scope of work
for Council consideration.
FISCAL IMPACT
There are sufficient funds available in the 2014-2015 Fiscal Year Capital Improvement
Budget to pay for these additional services.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 8 as discussed in this report subject
to City Manager final language approval.
Attachment: Amendment No. 8 to Agreement for Services
216
EIGHTH AMENDMENT TO AGREEMENT
FOR SERVICES BETWEEN CITY OF MOORPARK AND GKK WORKS
THIS EIGHTH AMENDMENT TO THE AGREEMENT FOR SERVICES ("Eighth
Amendment"), is made and entered into this day of
2015, ("the Effective Date") between the City of Moorpark, a municipal corporation,
hereinafter referred to as "City" and GKK Works, a California Corporation, hereinafter
referred to as "Architect."
WITNESSETH
WHEREAS, on November 4, 2004, the City and the Architect entered into an
Agreement for architectural design and consulting services for the proposed new City
Hall/Civic Center; and
WHEREAS, on October 11, 2006, the City and the Architect entered into a First
Amendment to the Agreement for Services for additional master planning work; and
WHEREAS, on May 8, 2007, the City and the Architect entered into a Second
Amendment to the Agreement for Services for additional master planning work; and
WHEREAS, on July 25, 2007, the City and the Architect entered into a Third
Amendment to the Agreement for Services expanding the scope of the overall design
work; and
WHEREAS, on November 19, 2007, the City and the Architect entered into a
Fourth Amendment to the Agreement for Services for EIR support work related to the
proposed Campus Master Plan; and
WHEREAS, on July 21, 2009, the City and the Architect entered into a Fifth
Amendment to the Agreement for Services for additional EIR support work related to the
proposed Campus Master Plan; and
WHEREAS, on February 5, 2010, the City and the Architect entered into a Sixth
Amendment to the Agreement for Services for additional master planning and EIR
support services related to the proposed Campus Master Plan; and
WHEREAS, on February 6, 2012, the City and the Architect entered into a
Seventh Amendment to the Agreement for Services for additional services relating to
the proposed Library Expansion and Reconstruction; and
WHEREAS, the Architect has submitted a proposal for Architectural Services
relating to site planning for the proposed Civic Center Campus Master Plan in the
amount of $24,000.00 for services as described in their proposal dated December 24,
2014, and incorporated herein as Exhibit A to this Eighth Amendment.
CC ATTACHMENT
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NOW, THEREFORE, in consideration of the mutual covenants, benefits, and premises
herein stated, the parties hereto agree to AMEND the aforesaid Agreement as follows:
I. EXHIBIT A- Compensation Schedule of the Agreement is amended to
include:
"City hereby increases the not-to-exceed amount of $2,802,016.84 under this
Agreement by $24,000.00 to $2,826,016.84."
II EXHIBIT B- Scope of Services of the Agreement is amended to include:
"The City does hereby appoint Architect in a contractual capacity to perform
architectural design services for an amount not to exceed $23,700.00 and
reimbursable expenses not to exceed $300.00, and optional services which
shall be approved by City in advance with authorities and responsibility
ordinarily granted to this type of architectural work consistent with Exhibit A
attached hereto and incorporated herein to this Eighth Amendment. All other
terms and conditions of the original agreement shall remain in full force and
effect."
III. REMAINING PROVISIONS
All other provisions of the aforesaid Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Eighth Amendment to the
Agreement to be executed the day and year first above written.
CITY OF MOORPARK: GKK WORKS
Steven Kueny, City Manager Javan Nabili, AIA, Lic. No.. C24035,
Principal
ATTEST:
Maureen Benson, City Clerk
Architectural Services Agreement Between City of Moorpark and GKK Works
Amendment No. 8
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9 k kwo r kc
planning architecture I construction
155 South Fair Oaks Avenue I PASADENA I CA 91105
626 666 6906 I 626 666 3940 fax I www.9kkworks.com
December 24, 2014
Mr.Hugh R.Riley hriley@ci.moorpark.ca.us
•
Assistant City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark,CA 93021
Subject:Professional Services Proposal
for
City of Moorpark-Proposed"vie Center Master Plan Southeast Corner-Phase 1
Dear Mr.Riley:
gkkworks is pleased to present this proposal for architectural services related to ongoing services for the proposed Civic
Center master plan in the City of Moorpark,California. Accordingly,this proposal will address site planning efforts
at the southeast corner of the proposed civic center project(corner of Moorpark Avenue and High Street) based
on our conference call on November 6, 2014 and information contained within the Character-Defining Features
Report from GPA Consulting dated October 2014. The following represents our understanding of the scope of this
project.
PROJECT DFSCRIPTION
Prepare conceptual architectural drawings showing options related to the potential integration of the existing
historic building(facade and gabled back building)within the current proposed Civic Center master plan(southeast
corner of the site).
CCOPE OF BASIC SERVICES
To meet the objectives of the project,we expect to provide architectural and consultant services in three phases,
as described below:
Phase 1:Conceptual Design-$23,700.00
In this phase,we will:
1. Prepare up to three site/floor plan studies to potentially integrate the historic building into the proposed Civic
Center master plan.
2. Review and discuss the site options with GPA Consulting (one conference call) and make associated
modifications to the schemes.
3. Work with a renderer in order to prepare one rendering of an initial scheme.
4. Meet with the City of Moorpark(one meeting)and present the conceptual schemes/rendering.
OPTIONAL SFRVICFS
The following services have not been included in this proposal, but may be provided as Supplemental Services at
the request and authorization of the Owner:
1. Modifications to the proposed Master Plan documents unrelated to this specific proposal.
2. Additional meetings beyond three design meetings and one presentation to the City Council.
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EXHIBIT A 219
gk kwo r k S planning architecture I construction
SERVICES TO BE PROVIDED BY OTHERS
The following services have not been included in this proposal:
1. Field verification/measuring of the existing historic building as required.
PROJECT TEAM
Historic Preservation Consultant GPA Consulting
231 California Street
El Segundo,CA 90245
ASSUMPTIONS
This proposal is based on the following assumptions:
1. Services exclude a complete rework of the current proposed civic center master plan. Services currently
include potential integration of the historic building into a portion of the site and consideration of associated
space planning/programming requirements.
2. The City of Moorpark will provide gkkworks with any available as-built/record drawings of the existing historic
building.
COMPENSATION
For the Basic Services described above, we propose to charge for our services on an hourly rate basis in
accordance with our standard hourly rates. For budgeting purposes only, we estimate that our services can be
completed for approximately TWENTY FOUR THOUSAND DOLLARS($24,000.00)including reimbursable expenses.
Should the need to exceed this range arise,we will only do so with your prior authorization.
• gkkworks $20,048.00
• GPA Consulting-$1,320.00+ $132.00(10% mark-up) $ 1,452.00
• Rendering Specialist-$2,000.00+ $200.00(10%mark-up) $ 2.200.00
$23,700.00
Reimbursable Expenses not to exceed THREE HUNDRED DOLLARS ($300.00) shall be invoiced in addition to the
fee noted above and shall include a mark-up of 1.ltimes the cost incurred.
SCHEDULE
The following milestone dates have been identified for the project:
Conference Call November 6, 2014
Anticipated Notice to Proceed January 1, 2015
Expected Completion of Phases 1,2,3,&4 April 1, 2015
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9 k kwo r k C planning I architecture I construction
If you have any questions, please contact me at 626.666.6906 (Ext.2006) and I will be pleased to review and
discuss them with you.
Thank you for the opportunity to submit our proposal. We enthusiastically look forward to continuing to work with
you on this exciting project.
Very truly yours,
Mark S.Gajda,AIA,LIED AP
Senior Project Manager
cc: Javan Nabili,gkkworks
Blair Ripplinger,gkkworks
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