HomeMy WebLinkAboutAGENDA REPORT 2015 0318 CCSA REG ITEM 10F ITEM 10.F.
cr?Y OF MOORPARK,CALIFORNIA
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TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recr- tion Director" .--
BY: Jessica Sandifer, Management Analy va
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DATE: March 11, 2015 (CC Meeting of 3/18/15)
SUBJECT: Consider Change Order No. 1 for Berry General Engineering
Contractors, Inc. for Parking Lot Improvements at Various City Parks
and Facilities and Resolution Amending Fiscal Year 2014/15 Budget
BACKGROUND
The parking lots at the Civic Center, Arroyo Vista Community Park (AVCP); Country
Trail Park; Miller Park; Monte Vista Park; and Poindexter Park are in need of paving
refurbishment, repairs, and re-striping.
The work at AVCP includes re-striping of parking lot's A, B, C, & D, as well as repairing
several grading and drainage issues at the entry locations adjacent to parking lots A
and C; widening of the access road adjacent to the median island at the park entry to
improve the sidewalk connection and the entrance to parking lot A in anticipation of the
future bicycle path connection at this location.
The work at the four additional parks generally consists of slurry sealing, restriping, and
minor asphalt repairs. Staff included a bid option for Monte Vista Park to replace the
asphalt parking lot with permeable asphalt to showcase sustainable construction
techniques. Staff intends to prepare a master plan for Monte Vista Park that will include
California native plant material, seating areas and nature trails, at a later date.
In October 2014, staff released the project for public bid and on December 3, 2014, the
City Council awarded the Agreement for the project to Berry General Engineering
Contractors, Inc. ("Berry").
DISCUSSION
Staff is currently working on a project to upgrade the lighting at Arroyo Vista Community
Park to light emitting diode (LED) technology. A portion of this work includes the
relocation of the existing light standards within parking lot A to the existing median
islands. Currently the lights are located directly within the parking lot area on above
234
Honorable City Council
March 18, 2015
Page 2
grade concrete footings. Prior to completing the paving work that is required at parking
lot A, staff recommends relocating the parking lot lights to the existing median island
locations in order to avoid unnecessary construction costs after the paving work has
been completed. Staff has requested a change order from Berry to remove the existing
parking lot light standards and pole bases in parking lot A, relocate them to the existing
median islands and upgrade the lights with LED fixtures.
FISCAL IMPACT
Berry's cost to demolish the existing pole bases, relocate the lights to the median
islands and upgrade them to LED is $48,654.37. This cost is comparable to other LED
lighting upgrade projects that have been recently completed at other park locations.
Berry's agreement currently has a project contingency of $48,500. Since this change
order request exceeds the budgeted contingency, staff is requesting a budget
amendment to fund this work at parking lot A and keep the project contingency intact.
Staff is requesting an appropriation of an additional $48,655 from the General Fund
(1000) to complete the work.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve change order no. 1 to Berry General Engineering Contractors, Inc. in the
amount of$48,654.37; and
2. Adopt Resolution No. 2015-
Attachments:
1. Change Order No. 1- Berry General Engineering Contractors Inc.
2. Resolution No. 2015-
235
ATTACHMENT 1
AS CITY OF MOORPARK
4 , PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
,� Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark@moorparkcagov
O 4
CHANGE ORDER NO. 1
SUBJECT: Move parking lot lighting into median islands at
Arroyo Vista Community park
PROJECT TITLE: Parking Lot Improvements
Specification No. P&R-14-02
CONTRACTOR: Berry General Engineering Contractors, Inc.
All work involved in this Change Order shall conform with the Project Plans, Specifications and
General Provisions, Specification No. P&R-14-02
The following change(s) is (are) hereby made to the Contract Documents:
Cost
Sub-Total Deductive Costs N/A
Remove three existing light poles and bases, install four new light poles, $44,475.81
base and associated work per plans. Removal and replacement to be
phased so that parking lot lighting can be maintained during the project.
360 sf of asphalt trench paving for electrical conduit $4,178.56
Sub-Total Change Order Costs $48,654.37
•
•
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH E.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Council member Councilmcmbcr Councilme
Berry General Engineering Contractor's, Inc.
Change Order No. 1
Page 2
CHANGE TO CONTRACT PRICE
Amount
Original Contract Price $ 534,282.00
Deductions $ -
Sub-Total $ 534,282.00
Plus Change Orders to Date $ -
Sub-Total $ 534,282.00
This Change Order $ 48,654.37
Revised Contract Price $ 582,936.37
CHANGE TO CONTRACT TIME Working Days
By reason of this change order, the time for contract
completion will be adjusted as follows: 0
GENERAL PROVISIONS
Both Contractor and City agree and acknowledge that execution of this Change Order
constitutes a mutual accord and satisfaction as to the work and/or time extension covered
herein and Contractor specifically waives and releases any and all claims, rights or interest,
including but not limited to those for impact disruptions, loss of efficiency, ripple, or other
extraordinary or consequential costs arising directly or indirectly out of the work or time
extension described in this Change Order except as specifically included herein.
The contract is amended with respect to the above only and all other terms and conditions of
the original contract remain unchanged.
APPROVALS REQUIRED
Proposed by/
Concurrence by:
Robert Sainsbury, Vice President Date
Berry General Engineering Contractors, Inc.
Recommended by:
Jeremy Laurentowski Date
Parks and Recreation Director
Approved by:
Steven Kueny, City Manager Date
237
BERRY
GENERAL ENGINEERING
CONTRACTORS, INC.
P.O. BOX 1457 VENTURA, CA 93002
805-643-7567 FAX 805-643-7482
License No. 400577
March 3,2015
City of Moorpark
Attn:Jeremy Laurentowski
799 Moorpark Ave.
Moorpark,CA 93021
RE: Parking Lot Improvements at Various City Parks and Facilities,Spec#P&R 14-02,
Change Order Request#002
Changed or Additional Prices as Requested,Add Parking Lot Lighting Modifications-
I) Remove three existing light poles&bases,Install four New Light Poles,base and associated
conduit work per provided plans,See attached quote from Taft Electric for scope of work.
Labor $ 1,399.36 + 20 % = $ 1,679.23
Equipment $ 734.24 + 15 % = $ 844.38
Material $ 0.00 + 15 % _ $ 0.00
Sub Contract $ 5,000.00 + 10 % = $ 5,500.00
Sub-Contract $ 34,297.00 + 5 % = $ 36,011.85
Sub-Total $ 44,035.46
1%for Bonds $ 440.35
Total $ 44,475.81
2) 360 SF of Asphalt trench paving for the electrical trenches.
Labor $ 1,825.24 + 20 % _ $ 2,190.29
Equipment $ 426.96 + 15 % = $ 491.00
Material $ 1,266.00 + 15 % _ $ 1,455.90
Sub-Contract $ 0.00 + 5 % = $ 0.00
Sub-Total $ 4,137.19
1%for Bonds $ 41.37
Total $ 4,178.56
Original Contract Amount $485,782.00
Approved Change Orders $0.00
Pending Change Orders $0.00
Total This Request $4,654.37
Revised Contract Amount $534,436.37
Contract time extension required for these changes, 15 working days
/
Submitted: Accepted:
a Robert Sainsbury
Berry General Engineering Contractors, Inc. City of Moorpark
Page 1 of 1
238
3/03/2015 Berry General Engineering Contr., Inc. Page 1 of 2
2:33PM Item Cost Detail
Vaious Parking Lots Lighting Change
Bid4tem Description Quantity UM Unit Cost Total Cost
010 Add Lighting 1.00 LS 41,430.6000 41,430.60
Material Labor Equipment Other Subcontractor Pluq Truck
Unit Cost: 1,399.36 73424 39,297.00
Total Cost: 1,399.36 734.24 39297.00
010.02 Supervison&Traffic 1.00 LS 2,133.6000 2,133.60
Prod. per Hr:0.06 Day Lgth:8.00 Hrs Req: 16.00 Lbr Typ:Standard Man. Hrs.: 16.00
Work. Comp. GRDL 18.66% Days Reg: 2.00 Prod./Man Hr: 0.062500
Material Labor Equipment Other Subcontractor Plug Truck
Unit Cost: 1,399.36 734.24
Total Cost: 1,399.36 734.24
Description Area Quantity/Hours UM Unit Cost Total Cost
L Foreman STD 1.00/ 16.00 HR 87.4600 1,399.36
E 3/4 Ton Pickup STD 1.00/ 16.00 HR 10.1400 162.24
E Cones&Signs STD 1.00/ 44.00 HR 13.0000 572.00
010.04 Lighting 1.00 IS 39,297.0000 39,297.00
Prod. per Hr: Day Lgth:8.00 Hrs Req: Lbr Typ: Standard Man. Hrs.:
Work. Comp. GRDL 18.66% Days Req: Prod./Man Hr: 0.000000
Material Labor Equipment Other Subcontractor Plug Truck
Unit Cost: 39,297.00
Total Cost: 39,297.00
Description Area Quantity/Hours UM Unit Cost Total Cost
S Taft Electric STD 1.00 LS 39,297.0000 39,297.00
Estimator: Rob Sainsbury (ZercroTt7fal Gr rt Wanting)
For Job: 14-1398-Vaious Parking Lots Lighting Change
,'f Generated Oy a sharp Sof(aoduct
239
3/03/2015 Berry General Engineering Contr., Inc. Page 2 of 2
2:33PM Item Cost Detail
Vaious Parking Lots Lighting Change
Bid-Item Description Quantity UM Unit Cost Total Cost
020 Trench Pave 360.00 SF 9.7728 3,518.20
Material Labor Equipment Other Subcontractor Fig Truck
Unit Cost: 3.52 5.07 1.19
Total Cost: 1,266.00 1,825.24 426.96
020.02 Buy Trench 13.00 TN 97.3846 1,266.00
Prod. per Hr: Day Lgth:8.00 Hrs Req Lbr Typ: Standard Man. His.:
Work. Comp. GRDL 18.66% Days Req: Prod./Man Hr: 0.000000
Material Labor Equipment Other Subcontractor Plug Truck
Unit Cost: 97.38
Total Cost: 1,266.00
Description Area Quantity/Hours UM Unit Cost Total Cost
M 1/2 Hot Mix STD 13.00 TN 82.0000 1,066.00
M Dump Brokan AC& Clean Conc By Load STD 1.00 LD 200.0000 200.00
020.06. Trench Pave 13.00 TN 173.2462 2,252.20
Prod. per Hr: 3.25 Day Lgth:8.00 Hrs Req 4.00 Lbr Typ: Standard Man. Hrs.: 24.00
Work. Comp. GRDL 18.66% Days Req: 0.50 Prod./Man Hr: 0.541667
Material Labor Equipment Other Subcontractor Plug Truck
Unit Cost: 140.40 32.84
Total Cost: 1,825.24 426.96
Description Area Quantity/Hours UM Unit Cost Total Cost
L Foreman STD 1.00/ 4.00 HR 87.4600 349.84
E 3/4 Ton Pickup STD 1.00/ 4.00 HR 10.1400 40.56
E Cat Backhoe STD 1.00/ 4.00 HR 23.0000 92.00
L Ave Operator STD 1.00/ 4.00 HR 84.6200 338.48
E Small Roller STD 1.00/ 4.00 HR 12.4000 49.60
L Ave Operator STD 1.00/ 4.00 HR 84.6200 338.48
L Ave Laborer STD 2.00/ 4.00 HR 67.2700 538.16
E Crew Truck STD 1.00/ 4.00 HR 16.4000 65.60
E 10 Wheel Dump STD 1.00/ 4.00 HR 44.8000 179.20
L General Laborer STD 1.00/ 4.00 HR 65.0700 260.28
Estimator: Rob Sainsbury (Zero Tatal Cost Weritirig)
For Job: 14-139B-Vaious Parking Lots Lighting Change
.;;.-•:,•-,:,:.,:, een r Md by a Sha,peso/t Product
240
TAFT ELECTRIC COMPANY
ELECTRICAL CONTRACTORS
STATE LICENSE NO.772245
P.0.BOX 3416-1694 EASTMAN AVENUE-VENTURA,CALIFORNIA 93003- (805)654-7972-FAX(805)676-7526
CITY OF MOORPARK
ARROYO VISTA PARK
799 MOORPARK AVENUE-MOORPARK. CA 93021
We are pleased to present our scope of work and proposal for the above project We are a union
Contractor, California Contractor's License#772245/A, B, C-10. Taft Electric Company will furnish and
install the electrical material EL-1 THROUGH 4 OF 4 PLANS DATED SEPTEMBER 19TH, 2014, and per
Specification Section 86 of the State of California Department of Transportation Standard Plans and
Specifications dated MAY 2010,and per APW 2012 EDITION OF THE AMERICAN STANDARD PLANS/
LACO REQUIREMENTS, NO ADDENDA NOTED. Our price for this work, including Taft Electric's
qualifications and exclusions listed below is as follows:
PROPOSAL:
Bid DESCRIPTION Q UNIT TOTAL
CREE DOUBLE ASSEMBLY TYPE"A"UNITS
PER PLANS AND SPECIFICATIONS DELIVERY
INFORMATION LEAD TIME IS FOUR TO SIX
1 WEEKS. LS 539,297.00 539,297.00
QUALIFICATIONS:
1. All work will be performed during normal working hours(7:00AM TO 3:30PMI.
2. 11 WORKING DAYS TO COMPLETE WORK WITH THE LIGHTING MATERIAL ON HAND.
3. We exclude any overtime,weekend work.
4. All conduits installed prior to new sidewalk and permanent asphalt being placed by the General
Contractor.
5. Foundation Removal and Slurry Backfill included.
6. Staging Yard to be provided by General Contractor.
7. Concrete Wash out Bins to be provided by General Contractor.
EXCLUSIONS:
1. Spoil removal excluded.
2. Survey and staking.
3. Existing or new irrigation systems, modification to existing irrigation system.
4. All permits and fees, Encroachment permit fees.
5. Bond cost not included. Add 1%if required.
6. Storm Water Pollution Control Plan.
7. Water meter, water meter fees.
8. Construction area sign's and post.
9. Posting of temporary no parking signs.
10. Hazardous Waste Material and disposal.
11. Traffic Signing and Striping.
12. Temporary concrete washout bins.
13. Lead compliance.
14. Traffic control.
If you have any questions or need additional information please do not hesitate to contact the
undersigned.
Sincerely,
TAFT ELECTRIC COMPANY
TIM HERRERA
TRAFFIC DIVISION ESTIMATOR
therrera@taftelectric.com
I
241
ATTACHMENT 2
RESOLUTION NO. 2015-
A RESOLUTION OF CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2014/2015 BUDGET BY APPROPRIATING $48,655 FROM THE
GENERAL FUND (1000) FOR CHANGE ORDER NO. 1 TO
PARKING LOT IMPROVEMENTS AT VARIOUS CITY PARKS
AND FACILITIES
WHEREAS, on June 18, 2014, the City of Moorpark adopted the Operating and
Capital Improvement budget for Fiscal Year 2014/15; and
WHEREAS, on October 9, 2014 staff advertised for bids for parking lot
improvements at various City parks and facilities; and
WHEREAS, on December 3, 2014 the City Council awarded the agreements to
Berry General Engineering Contractors, Inc. for construction services and BTC Labs-
Vertical Five for engineering and testing services for parking lot improvements at
various City parks and facilities; and adopted Resolution No. 2014-3344 to appropriate
$117,415 from the General Fund (1000); and
WHEREAS, a staff report has been presented to the City Council requesting
approval of change order no. 1 to move lights in Parking Lot A at Arroyo Vista
Community Park for the parking lot improvements project at various City parks and
facilities; and
WHEREAS, a budget adjustment in the amount of $48,655 from the General
Fund (1000) is requested for this work; and
WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $48,655 from the General
Fund (1000) as more particularly described in Exhibit "A", attached hereto, is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
242
Resolution No. 2015 —
Page 2
PASSED AND ADOPTED this 18th day of March, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Exhibit A — Budget Amendment
243
EXHIBIT A
BUDGET AMENDMENT FOR
CHANGE ORDER NO 1. FOR PARKING LOT IMPROVEMENTS AT VARIOUS PARKS AND
FACILITIES
FY 2014115
FUND BALANCE ALLOCATION:
Fund.Title Fund-Account Number Amount
General Fund 1000-5500 $ 48,655.00
Total $ 48,655.00
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
1000-7800-7022-9613 $ 117,415.00 $ 48,655.00 $ 166,070.00
2100-7800-7022-9613 $ 250,747.00 $ - $ 250,747.00
2100-7800-7022-9630 $ 100,000.00 $ - $ 100,000.00
2001-7800-7852-9601 $ 6,640.39 _ $ - $ 6,640.39
2001-7800-7852-9642 $ 923,500.00 $ - $ 923,500.00
Total $ 1,398,302.39 $ 48,655.00 $ 1,446,957.39
Finance Approval: a A __,__
244