HomeMy WebLinkAboutAGENDA REPORT 2015 0415 CCSA REG ITEM 08C ITEM 8.C.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL of �✓'v'i01
AGENDA REPORT ACTION: aftiove. Aim -Lao-
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TO: Honorable City Council
FROM: Ron Ahlers, Finance Director
DATE: April 2, 2015 (City Council Meeting of April 15, 2015)
SUBJECT: Consider a Resolution Updating Staff Billing Rates and Finding This
Action Exempt from the California Environmental Quality Act
SUMMARY
On November 7, 2012, the City Council adopted a resolution updating the staff billing
rates, deposits and fees for development processing (Resolution No. 2012-3139).
Since 2012, certain staffing costs have increased. The attached resolution updates the
staff billing rates to incorporate these increased costs. On March 4, 2015, a draft
resolution consolidating and updating the staff billing rates was presented to the City
Council. At that meeting, the City Council set a public hearing for April 15, 2015, to
consider adoption of this resolution. The attached draft resolution with the staff billing
rates has been reviewed and found acceptable by the Community Development
Director.
DISCUSSION
The attached staff billing rate schedule reflects the cost-recovery of providing these
services. The rates as calculated are those effective for fiscal year (FY) 2014-15. Staff
has expanded the schedule to include all city positions (full-time and part-time) in the
resolution. On occasion, the City has paid overtime to employees completing a certain
project. The staff billing rate schedule now includes an "overtime" rate to reflect this
possibility for non-management positions.
California Government Code Section 66014 provides for cities to charge fees that do
not exceed the costs associated with processing land development, zoning and use
permit application. Section 66016, 66018 and 6062a set forth the notification and
hearing process required prior to levying new fees or service charges, or prior to
increasing an existing fee or serve charge. Section 66017 provides that certain fees
shall take effect no sooner than 60 days from the date of adoption.
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Honorable City Council
April 15, 2015
Page 2
A public hearing is required under the California Government Code for the
establishment or increase of development project application fees. This hearing was
advertised by 1/8 page ad in the Ventura County Star on March 8 and 18, 2015, and the
notice was sent by email to the Building Industry Association of Southern California and
the Gas Company per their request. The California Government Code also provides
that certain fees shall take effect no sooner than 60 days from the date of adoption.
The attached resolution provides for the updated fees to take effect on July 1, 2015.
A separate agenda item, a resolution consolidating and updating various fees and
deposits for various Community Development Department permits and rescinding
various resolutions, including Resolution No. 2012-3139, is being considered. The
Community Development fee and deposit schedule and the staff billing rates are now
presented as separate resolutions to allow for use City-wide.
FISCAL IMPACT
The attached resolution will minimally increase revenues to the City. The increased
billing rates are a cost recovery for staff time spent on projects.
STAFF RECOMMENDATION (Roll Call Vote)
1. Open the public hearing, accept public testimony and close the public hearing.
2. Adopt Resolution No. 2015-
Attachment: Draft Resolution
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RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING STAFF BILLING
RATES AND FINDING THIS ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the cost of staff time has increased since these fees were last
updated; and
WHEREAS, it is necessary to update the hourly rates for staff; and
WHEREAS, on March 4, 2015, the City Council scheduled a public hearing for
April 15, 2015, to consider updates to staff billing rates; and
WHEREAS, notice of the April 15, 2015 public hearing has been provided as
required by Sections 6062a, 66016, and 66018 of the Government Code; and
WHEREAS, on April 15, 2015, the City Council held a public hearing as required
by Sections 66016 and 66018 of the Government Code to consider updates to staff
billing rates, took and considered oral and written presentations both for and against the
proposed staff billing rates, and reached a decision on this matter; and
WHEREAS, the Community Development Director has determined that the
update to staff billing rates is exempt from the revisions of the California Environmental
Quality Act (CEQA), in that the action of the City Council does not involve the
consideration of the approval of a project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. ENVIRONMENTAL DETERMINATION: The City Council concurs
with the Community Development Director's determination that the update to staff billing
rates is exempt from the provisions of the California Environmental Quality Act (CEQA),
in that the action of the City Council does not involve the consideration of the approval
of a project.
SECTION 2. COST RECOVERY: City of Moorpark staff shall bill actual time
spent on all items eligible for cost recovery at a real time cost accounting rate per
Exhibit A of this Resolution.
SECTION 3. EFFECTIVE DATE: This Resolution shall become effective on July
1, 2015, implementing those changes to the fees describe herein immediately upon the
effective date set forth herein. This date is at least sixty (60) days at this time after
adoption of the resolution as required by Section 66017 of the Government Code.
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SECTION 4. ADOPTION OF SCHEDULE: The Staff Billing Rates is adopted
as shown in Exhibit A of this Resolution.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 15th day of April, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment:
Exhibit A: Real Time Billing Rates
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Exhibit A
Page 1 of 3
CITY of MOORPARK REAL TIME BILLING RATES
Full-Time and Regular Part-Time Employee
Overhead - @alai*E Billable
Salary Hoerry benefit n WertlmC
Ra a Poartlon Rate Rate z &Indirect PHR Houcly
� Costs :Rata Hourly:
Rate
100 City Manager $ 110.58 $ 159.81 $ 223.73 $ 271.19 $ 275.00
91 Assistant City Manager 88.54 127.96 179.14 217.14 220.00
89 Deputy City Manager 84.28 121.80 170.52 206.69 210.00
87 Administrative Service Director 80.20 115.91 162.27 196.69 200.00
87 City Engineer/Public Works Director 80.20 115.91 162.27 196.69 200.00
87 Community Development Director 80.20 115.91 162.27 196.69 200.00
87 Public Works Director 80.20 115.91 162.27 196.69 200.00
83 Parks and Recreation Director 72.67 105.03 147.04 178.23 180.00
83 Assistant to City Manager/City Clerk 72.67 105.03 147.04 178.23 180.00
83 Finance Director 72.67 105.03 147.04 178.23 180.00
83 Planning Director 72.67 105.03 147.04 178.23 180.00
77 Assistant City Engineer 62.66 90.56 126.78 153.67 155.00
77 Economic Development& Housing Mgr 62.66 90.56 126,78 153.67 155.ob
77 Parks and Landscape Manager 62.66 90.56 126.78 153.67 155.00
77 Senior Civil Engineer 62.66 90.56 126.78 153.67 155.00
75 Budget and Finance Manager 59.64 86.19 120.67 146.27 150.00
73 Planning Manager 56.77 82.05 114.87 139.24 140.00
71 Administrative Services Manager 54.04 78.10 109.34 132.53 135.00
71 Assistant to City Manager 54.04 78.10 109.34 132.53 135.00
71 Finance/Accounting Manager 54.04 78.10 109.34 132.53 135.00
71 Information Systems Manager 54.04 78.10 109.34 132.53 135.00
71 Recreation/Community Services Mgr 54.04 78.10 109.34 132.53 135.00
67 Accountant II 48.95 70.74 99.04 120.05 125.00
67 Associate Civil Engineer 48.95 70.74 99.04 120.05 125.00
67 City Clerk 48.95 70.74 99.04 120.05 125.00
67 Landscape/Parks Maintenance Supt 48.95 70.74 99.04 120.05 125.00
67 Principal Planner 48.95 70.74 99.04 120.05 125.00
67 Public Works Superintendent/Inspector 48.95 70.74 99.04 120.05 125.00
67 Recreation Services Manager 48.95 70.74 99.04 120.05 125.00
67 Sr. Human Resources Analyst 48.95 70.74 99.04 120.05 125.00
67 Sr. Information Systems Analyst 48.95 70.74 99.04 120.05 125.00
67 Sr. Management Analyst 48.95 70.74 99.04 120.05 125.00
62 Accountant I 43.26 62.52 87.53 106.10 110.00
62 Active Adult Center Supervisor 43.26 62.52 87.53 106.10 110.00
62 Assistant City Clerk 43.26 62.52 87.53 106.10 110.00
62 Assistant Engineer 43.26 62.52 87.53 106.10 110.00
62 Human Resources Analyst 43.26 62.52 87.53 106.10 110.00
62 Information Systems Analyst 43.26 62.52 87.53 106.10 110.00
62 Management Analyst 43.26 62.52 87.53 106.10 110.00
62 Parks and Facilities Supervisor 43.26 62.52 87.53 106.10 110.00
62 Public Works Supervisor 43.26 62.52 87,53 106.10 110.00
62 Recreation Supervisor 43.26 62.52 87.53 106.10 110.00
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Exhibit A
Page 2 of 3
CITY of MOORPARK REAL TIME BILLING RATES
Full-Time and Regular Part-Time Employee
Overhead Billable Billable
Sala Hourly Beneflt Overtime
ry Position 1 1 8 Indirect PHR4 Hourly
Range Rate Rate Costs] Raate Hourly
Rate'
59 Associate Planner II $ 40.17 $ 58.06 $ 81.28 $ 98.52 $ 100.00 $ 150.00
59 Human Resources Specialist 40.17 58.06 81.28 98.52 100.00 150.00
59 Recreation Specialist 40.17 58.06 81.28 98.52 100.00 150.00
59 Vector/Animal Control Specialist 40.17 58.06 81.28 98.52 100.00 150.00
56 Associate Planner I 37.32 53.94 75.52 91.54 95.00 145.00
53 Administrative Specialist 34.65 50.08 70.11 84.98 85.00 130.00
53 Deputy City Clerk II 34.65 50.08 70.11 84.98 85.00 130.00
53 Executive Secretary 34.65 50.08 70.11 84.98 85.00 130.00
53 Human Resources Assistant 34.65 50.08 70.11 84.98 85.00 130.00
53 Recreation Coordinator III 34.65 50.08 70.11 84.98 85.00 130.00
53 Sr. Account Technician 34.65 50.08 70.11 84.98 85.00 130.00
51 Account Technician II 32.97 47.65 66.71 80.86 85.00 130.00
51 Active Adult Center Coordinator 32.97 47.65 66.71 80.86 85.00 130.00
51 Assistant Planner 32.97 47.65 66.71 80.86 85.00 130.00
51 Code Compliance Technician II 32.97 47.65 66.71 80.86 85.00 130.00
51 Information Systems Technician II 32.97 47.65 66.71 80.86 85.00 130.00
51 Vector/Animal Control Technician II 32.97 47.65 66.71 80.86 85.00 130.00
49 Facilities Technician 31.39 45.37 63.52 76.99 80.00 120.00
48 Administrative Assistant II 30.62 44.25 61.95 75.09 80.00 120.00
48 Community Services Technician 30.62 44.25 61.95 75.09 80.00 120.00
48 Deputy City Clerk I 30.62 44.25 61.95 75.09 80.00 120.00
47 Maintenance Specialist 29.88 43.18 60.45 73.27 75.00 115.00
47 Recreation Coordinator II 29.88 43.18 60.45 73.27 75.00 115.00
47 Senior Maintenance Worker 29.88 43.18 60.45 73.27 75.00 115.00
47 Vector/Animal Control Technician I 29.88 43.18 60.45 73.27 75.00 115.00
46 Account Technician I 29.14 42.11 58.95 71.45 75.00 115.00
46 Infdrmation Systems Technician I 29.14 42.11 58.95 71.45 75.00 115.00
45 Administrative Assistant I 28.44 41.10 57.54 69.75 70.00 105.00
45 Community Development Technician 28.44 41.10 57.54 69.75 70.00 105.00
45 Irrigation Specialist 28.44 41.10 57.54 69.75 70.00 105.00
43 Code Compliance Technician I 27.07 39.12 54.77 66.39 70.00 105.00
43 Maintenance Worker III 27.07 39.12 54.77 66.39 70.00 105.00
41 Crossing Guard Supervisor 25.76 37.23 52.12 63.18 65.00 100.00
41 Office Assistant III 25.76 37.23 52.12 63.18 65.00 100.00
41 Public Works Technician 25.76 37.23 52.12 63.18 65.00 100.00
39 Maintenance Worker II 24.51 35.42 49.59 60.11 65.00 100.00
39 Recreation Coordinator I 24.51 35.42 49.59 60.11 65.00 100.00
39 Teen Coordinator 24.51 35.42 49.59 60.11 65.00 100.00
38 Account Clerk II 23.91 34.56 48.38 58.64 60.00 90.00
34 Account Clerk I 21.66 31.30 43.82 53.12 55.00 85.00
34 Laborer/Custodian IV 21.66 31.30 43.82 53.12 55.00 85.00
34 Recreation Leader IV 21.66 31.30 43.82 53.12 55.00 85.00
34 Office Assistant II 21.66 31.30 43.82 53.12 55.00 85.00
32 Recreation Assistant 20.62 29.80 41.72 50.57 55.00 85.00
31 Maintenance Worker I 20.13 29.09 40.73 49.37 50.00 75.00
29 Office Assistant I 19.16 27.69 38.77 46.99 50.00 75.00
Notes:
1.Top step in salary range
2.Hourly rate plus(average percentage of benefit costs)
3.Benefit rate plus indirect cost rate of 25% (average cost of Departments indirect costs)and general overhead rate of 15% (average cost of
services provided by other departments)
4.Productive hourly rate annual cost divided by 1,716 hours(average hours worked in a year)
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Exhibit A
Page 3 of 3
CITY of MOORPARK REAL TIME BILLING RATES
Temporary Part-Time Employee
Overhead Billable Billable:
Salary Hourly Benefit Overtime
Position , s 8: Mimet Hourly.
Range Rate Rate Costs 3 Rate Hourly
32 Recreation Leader III $ 20.62 $ 22.02 $ 30.83 $ 35.00 $ 55.00
32 Sr. Nutrition Coordinator 20.62 22.02 30.83 35.00 55.00
30 Intern 19.62 20.95 29.33 30.00 45.00
28 Laborer/Custodian III 18.69 19.96 27.94 30.00 45.00
22 Recreation Leader II 16.12 17.21 24.09 25.00 40.00
20 Records Clerk 15.34 16.38 22.93 25.00 40.00
18 Laborer/Custodian II 14.59 15.58 21.81 25.00 40.00
18 Clerical Aide/Crossing Guard 14.59 15.58 21.81 25.00 40.00
18 Crossing Guard 14.59 15.58 21.81 25.00 40.00
14 Box Office Cashier 13.24 14.14 19.80 20.00 30.00
14 Clerical Aide II 13.24 14.14 19.80 20.00 30.00
14 Recreation Leader I 13.24 14.14 19.80 20.00 30.00
10 Laborer/Custodian I 11.99 12.80 17.92 20.00 30.00
6 Clerical Aide I 10.87 11.61 16.25 20.00 30.00
6 Recreation Aide 10.87 11.61 16.25 20.00 30.00
Notes:
1.Top step in salary range
2.Hourly rate plus(average percentage of benefit costs)
3.Benefit rate plus indirect cost rate of 25% (average cost of Department's indirect costs)and general overhead rate of 15% (average cost
of services provided by other departments)
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