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HomeMy WebLinkAboutAGENDA REPORT 2015 0415 CCSA REG ITEM 10B CITY OF MOORPARK,CALIFORNIA City Council Meeting of �is-aois ITEM 10.B. ACTION: MINUTES OF TI IE MEETINGS OF THE MOORPARK CITY COUNCIL AND B SUGGESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF I frit LI i Y OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California March 18, 2015 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on March 18, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:25 p.m. 2. PLEDGE OF ALLEGIANCE: Joseph Fiss, Planning Manager, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Jennifer Mellon, Administrative Services Manager; David Moe, Economic Development and Housing Manager (arrived 7:35 p.m.); Joseph Fiss, Planning Manager; Jessica Sandifer, Management Analyst, Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing March 22 through March 28, 2015, as Boys and Girls Club Week. Mayor Parvin presented Alyssa Burns and Kira Sanders, Site Coordinators for the Boys and Girls Club of Moorpark, with a proclamation recognizing March 22 through March 28, 2015, as Boys and Girls Club Week. B. Introduction of New City Employee, Mackenzie Douglass, Administrative Assistant I, in the City Engineer/Public Works Department. 231 Minutes of the City Council/Successor Agency Moorpark, California Page 2 March 18, 2015 Mayor Parvin introduced new City employee, Mack Douglass, Administrative Assistant I, in the City Engineer/Public Works Department. 5. PUBLIC COMMENT: John Newton, representing developer, John Chiu of the Terrace Projects, requested the Council consider a future agenda item to modify prescreening timelines for development projects caught up in the most recent economic downturn. Steven Hintz, Ventura County Treasurer/Tax Collector, requested the Council place a notice on the City's website for the benefit of Moorpark residents, announcing the County's temporary tax office located in Thousand Oaks through April 10, 2015. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.C. from the Consent Calendar for individual consideration upon the request of staff. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on having attended a meeting of the Santa Monica Mountains Conservancy where entry level positions have been created to promote youth involvement in the workings of the Conservancy. Councilmember Pollock, as Chair-elect of the Simi Valley Hospital Foundation, announced that the new Cardiac/Catheter lab is open and has received certification by the State of California. Councilmember Pollock reported on March 12, Mayor Parvin joined him at the ribbon-cutting ceremony of Simi Valley Hospital's new emergency department. Councilmember Pollock stated he concurred with Mr. Newton's request for a future agenda item to discuss extending the deadlines on General Plan Amendment Pre-Screenings due to the impacts from the economic downturn. Mayor Parvin announced the Boys and Girls Club of Moorpark will host their 28th annual "Great Futures Gala" dinner and auction on April 11 , 2015, at the Reagan Library. Mayor Parvin announced the Moorpark Community Emergency Response Team (CERT) classes, which teach residents to help their families and neighbors 232 Minutes of the City Council/Successor Agency Moorpark, California Page 3 March 18, 2015 during a disaster, are scheduled to begin April 30th at the Moorpark Police Services Center. Mayor Parvin announced registration is now open for Spring Camp Moorpark for children ages five through twelve from March 30 through April 6 at the Arroyo Vista Recreation Center. Mayor Parvin announced the 6th annual "Moorpark Has Talent" show will be March 20th at the High Street Arts Center. Mayor Parvin reported last week she attended a Ventura Council of Government (VCOG) meeting where the FCC's 2014 Wireless Citing Order 6409(a) was discussed. 8. PUBLIC HEARINGS: A. Consider Resolution Adopting an Addendum to a Previously Adopted Mitigated Negative Declaration, Approving Modification No. 3 to Vesting Tentative Tract Map No. 5130, and Approving Residential Planned Development Permit No. 2014-01 for 110 Homes on Approximately 72 Acres, Located East of Walnut Canyon Road, West of Spring Road, North of Wicks Road, and South of the Ventura County Water and Sanitation Division Yard, on the Application of Bill McReynolds, for City Ventures, LLC. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2015-3373. Mr. Bobardt gave the staff report. Mayor Parvin announced she had met with the applicant Bill McReynolds. Mayor Parvin opened the public hearing. Bill McReynolds of City Ventures, LLC, 3121 Michealson, Suite 150, Irvine, California, gave a Power Pointe presentation of the newly revised RPD and in response to Council questions stated he is in agreement with the project Conditions. Mayor Parvin closed the public hearing. A discussion followed among the Councilmembers, which focused on making sure the sales office for this development fully discloses the future westerly extension of State Route 118 to connect with the North Hills Parkway through the project site. - 233 Minutes of the City Council/Successor Agency Moorpark, California Page 4 March 18, 2015 MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adopt Resolution No. 2015-3373, adopting an Addendum to a previously adopted Mitigated Negative Declaration, approving Modification No. 3 to Vesting Tentative Tract Map No. 5130, and approving Residential Planned Development Permit No. 2014-01 for 110 homes on approximately 72 acres, located east of Walnut Canyon Road, west of Spring Road, north of Wicks Road, and south of the Ventura County Water and Sanitation Division Yard, on the application of Bill McReynolds, for City Ventures LLC. The motion carried by unanimous voice vote. B. Consider Resolution Approving Conditional Use Permit (CUP) No. 2014- 08, to Allow the Operation of the Boys and Girls Club at 200 Casey Road, Including Use of the Facility for Special Events, and Making a Determination of Exemption Under the California Environmental Quality Act (CEQA) in Connection Therewith, on the Application of John W. Newton for the Boys and Girls Club of Moorpark. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2015-3374. Mayor Parvin announced, as a member of the Board of Directors for the Boys and Girls Club she would recuse herself and left the dais at 8:16 pm. Mr. Fiss gave the staff report and corrected Condition No. 19 on stamped page of the agenda report to delete the sentence "Live music must be acoustic and may not be amplified". Mayor Pro Tem Millhouse opened the public hearing. John Newton, representing the applicant, stated they concur with the amended agenda report. Mayor Pro Tem Millhouse closed the public hearing. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2015-3374, as amended for Condition No. 19, and approving Conditional Use Permit No. 2014-08, to allow the operation of the Boys and Girls Club at 200 Casey Road, including use of the facility for special events, and making a Determination of Exemption under CEQA in connection therewith, on the application of John W. Newton for the Boys and Girls Club of Moorpark. The motion carried by voice vote 4-0, Mayor Parvin absent. Mayor Parvin returned to the dais at 8:23 p.m. 234 Minutes of the City Council/Successor Agency Moorpark, California Page 5 March 18, 2015 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Rescinding Resolution No. 2004-2228 and Establishing Parking Restrictions at Mammoth Highlands Park and Rescinding Resolution No. 2012-3118 and Establishing Parking Restrictions at 612 Spring Road (Ruben Castro Human Services Center IRCHSC]) and Establish New Parking Regulations for the Parking Lot at 798 Moorpark Avenue. Staff Recommendation: 1) Adopt Resolution No. 2015-3375, adopting enforcement of the California Vehicle Code and restricting overnight parking in City Parks, and rescinding Resolution No. 2004-2228; 2) Adopt Resolution No. 2015-3376, establishing permit-only parking at the RCHSC, and rescinding Resolution No. 2012-3118; and 3) Adopt Resolution No. 2015-3377, restricting parking at 798 Moorpark Avenue. Mr. Laurentowski gave the staff report and provided and amended Resolution Nos. 2015-3375 and 2015-3376 to include restrictions on oversized vehicle parking. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Millhouse seconded a motion to: 1) Adopt Resolution No. 2015-3375, as amended to include restrictions on oversized vehicle parking, and adopting enforcement of the California Vehicle Code and restricting overnight parking in City Parks, and rescinding Resolution No. 2004-2228; 2) Adopt Resolution No. 2015-3376, as amended to include restrictions on oversized vehicle parking, and establishing permit-only parking at the RCHSC, and rescinding Resolution No. 2012-3118; and 3) Adopt Resolution No. 2015-3377, restricting parking at 798 Moorpark Avenue. The motion carried by unanimous voice vote. B. Consider Request for Qualifications for Public Art Proiect at Moorpark Police Services Center. Staff Recommendation: Approve Request for Qualifications and authorize selection process as contained in the agenda report. Ms. Sandifer gave the staff report. There were no speakers. Mr. Kueny stated two weeks would be added to the deadline to allow 6- weeks for completion by May 1, 2015. MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to approve the Request for Qualifications, as amended to allow 6-weeks to the deadline, and authorize the selection process as contained in the agenda report. The motion carried by unanimous voice vote. 235 Minutes of the City Council/Successor Agency Moorpark, California Page 6 March 18, 2015 C. Consider Resolution Adopting Revised City Council Policies Including Adding a Safe Harbors Under the Patient Protection and Affordable Care Act Policy and Updating the Policies Against Harassment, Discrimination, and Retaliation, and First-Time Home Buyer Affordable Housing Program and Rescinding Policies Resolution No. 2015-3353 and Affordable Care Act Resolution No. 2014-3332. Staff Recommendation: Adopt Resolution No. 2015-3378, rescinding Resolution No. 2015-3353 and Resolution No. 2014-3332. Ms. Mellon gave the staff report and stated Mr. Moe was available for questions. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to adopt Resolution No. 2015-3378 adopting revised City Council Polices including Safe Harbors under the Patient Protection and Affordable Care Act Policy and updating the policies against Harassment, Discrimination, and Retaliation, and First Time Home Buyer Affordable Housing Program, and rescinding Policies Resolution No. 2015-3353 and Affordable Care Act Resolution No. 2014-3332. The motion carried by unanimous voice vote. D. Consider Scheduling for Spring Break and the Summer Meeting Recess. Staff Recommendation: Direct staff to post a notice of meeting cancellation for the April 1, 2015, regular meeting, along with the selected summer recess dates. Ms. Benson gave the staff report. There were no speakers. MOTION: Councilmember Millhouse and Mayor Parvin moved to direct staff to post notices of meeting cancellation for the April 1 , 2015, regular meeting and the regular meetings of July 15 and August 5, 2015. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to approve the Consent Calendar with the exception of Item 10.C., which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. - Consider Minutes of Regular City Council/Successor Agency Meeting of March 4, 2015. Staff Recommendation: Approve the minutes. 236 Minutes of the City Council/Successor Agency Moorpark, California Page 7 March 18, 2015 B. Consider Warrant Register for Fiscal Year 2014/15 — March 18, 2015. Staff Recommendation: Approve the warrant register. D. Consider Amendment No. 8 to Professional Services Agreement with GKK Works for Additional Design Fees in an Amount of $24,000 for the Proposed City Hall/Civic Center. Staff Recommendation: Authorize the City Manager to sign Amendment No. 8 as discussed in the agenda report, subject to final language approval by the City Manager. E. Consider Grant of Easements to Calleguas Municipal Water District for Groundwater Monitoring Wells on Moorpark Avenue and Daisy Court. Staff Recommendation: Approve the grant of easements and authorize the Mayor to sign the easement grant deeds, subject to final language approval by the City Manager and City Attorney. F. Consider Change Order No. 1 for Berry General Engineering Contractors, Inc. for Parking Lot Improvements at Various City Parks and Facilities; and Resolution Amending the Fiscal Year 2014/15 Budget. Staff Recommendation: 1) Approve Change Order No. 1 in the amount of $48,654.37; and 2) Adopt Resolution No. 2015-3379. ROLL CALL VOTE REQUIRED G. Consider Report on Electric Vehicle Supply Equipment Usage and Continuing Availability for Use by the Public; and Resolution Amending the Fiscal Year 2014/15 Budget. Staff Recommendation: 1) Approve renewal of service fees for public charging at the ChargePoint Electric Vehicle Charging Stations located at City Hall and the Post Office; 2) Approve entering into service agreement with CarCharging, Inc. for the Blink Electric Vehicle Charging Stations located at the Metrolink station for a four-year term with a four-year renewal option, and authorize the City Manager to sign all documents relevant to the renewal; and 3) Adopt Resolution No. 2015-3380. ROLL CALL VOTE REQUIRED H. (SUCCESSOR AGENCY) Consider Lease with American Legion, Moorpark Post 502 for Property at 220 High Street. Staff Recommendation: Approve Lease Agreement, subject to final language approval of the Executive Director and authorize the Executive Director to execute the Agreement on behalf of the Successor Agency, subject to concurrence by the Oversight Board to the Redevelopment Agency of the City of Moorpark. The following item was pulled for individual consideration. C. Consider Permit Adiustment No. 1 to Commercial Planned Development (CPD) No. 97-1 and Conditional Use Permit (CUP) No. 97-2, a Permit Adjustment to Allow Site Plan Modifications, Including Relocation of Car 237 Minutes of the City Council/Successor Agency Moorpark, California Page 8 March 18, 2015 Wash Vacuums, Removal of a Water Feature, Replacement of a Monument Sign, Refurbishment of Perimeter Landscaping, and Conversion of a Lube and Oil Bay to an Auto Detailing Bay at an Existing Service Station Located at 550 Los Angeles Avenue. Staff Recommendation: Authorize the Community Development Director to approve Permit Adjustment No. 1 to CPD No. 97-1 and CUP No. 97-2. Mr. Bobardt provided a revised decision letter with additional conditions 3, 4 and 5, which have been added to avoid noise impacts based upon a better understanding of the vacuum units operation. There were no speakers. MOTION: Councilmember Millhouse moved and Mayor Parvin seconded a motion to authorize the Community Development Director to approve Permit Adjustment No. 1 to CPD No. 97-1 and CUP No. 97-2, as revised for the addition of conditions 3,4,5 of approval. The motion carried by unanimous voice vote. 11 . ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Millhouse seconded a motion to adjourn the meeting. The motion carried by unanimous voice vote. The time was 8:47 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 238