HomeMy WebLinkAboutAGENDA REPORT 2015 0506 CCSA REG ITEM 10H ITEM 10.H.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
of 54. -2o/S
ACTION: L,�a/ �'
MOORPARK CITY COUNCIL
AGENDA REPORT BY:
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation DirectorSi—
BY: Jessica Sandifer, Management Analy_s
DATE: April 15, 2015 (CC Meeting of May 6, 201155))
SUBJECT: Consider Amendment to Agreement with M3 Civil, Inc. for Civil
Engineering Services for the Civic Center Pedestrian Access
Improvements
BACKGROUND & DISCUSSION
The Civic Center site does not have an improved pedestrian walkway from Moorpark
Avenue to the various Civic Center buildings that meets the requirements of the
Americans with Disabilities Act (ADA). In addition, the existing bus stop adjacent to the
Active Adult Center (AAC) causes congestion for the incoming and outgoing drivers, as
the bus takes up an entire drive lane when picking up or dropping off passengers. It is
also difficult for drivers to see pedestrians exiting the Community Center and Active
Adult Center (AAC) when the bus is waiting for passengers.
In March 2014, the City Council approved an Agreement with M3 Civil, Inc. to design
pedestrian access improvements for the Civic Center. These improvements generally
include a safe route of travel for pedestrians from Moorpark Avenue to the Civic Center
buildings. The route of travel will meet ADA standards and will include a 5' sidewalk
along the west side of the access road. Ramps and stairs will be installed as needed,
as well as, ADA parking with an accessible route of travel from the parking lot to the
Community Center/AAC, removal of the masonry wall around the Community
Center/AAC patio, and an improved bus turnout.
During the design stage of the project, staff has identified the need for additional
components that were not initially included in the scope of work. Some of these
components include the installation of an ADA accessible path of travel from the library
parking lot to the library building, design of a vehicular turn around area or drive-through
aisle in the existing civic center parking lot, and a drop off location in front of the MC.
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Honorable City Council
May 6, 2015
Page 2
FISCAL IMPACT
The estimated project cost has increased from $200,000 to $400,000 based on the
current conceptual design. The increase in cost is due to changes in the location of the
bus stop, improvements in the Library parking lot and improvements to the adjacent
property south of the Library to provide additional parking. Staff has secured a TDA
Article 3 grant in the amount of $100,000 to assist in the design and construction of the
project. The remaining $300,000 is proposed to come from a mix of Traffic System
Management funds and TDA Article 8C funds. Once the project is fully designed, staff
will return with a more detailed cost estimate and expenditure plan.
M3 Civil, Inc.'s proposal for the pedestrian access improvement project was $33,500.
Staff also budgeted for reimbursable expenses of $1,000 for a total project budget of
$34,500. The amendment to the Agreement would increase the total contract price by
$8,300 to $42,800. Sufficient funding exists within the FY 2014-15 budget tocover the
costs of the additional design services for this project.
STAFF RECOMMENDATION
1. Approve Amendment No.1 to agreement with M3 Civil, Inc. for Civil Engineering
Services for the pedestrian access improvements at the Civic Center and
authorize City Manager to sign the amendment subject to final language approval
of the City Manager.
Attachment:
1 —Amendment No. 1
366
ATTACHMENT I
AMENDMENT NO. 1
TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND
M3 CIVIL, INC. FOR PEDESTRIAN ACCESS IMPROVEMENTS AT THE CIVIC
CENTER
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and M3 Civil, Inc., a corporation ("Consultant"), for
pedestrian access improvements at the Civic Center ("Agreement"), is made and
entered into the day of , 2015.
RECITALS
WHEREAS, on April 9, 2014, the City and Consultant entered into an Agreement
to have the Consultant design pedestrian access improvements at the Civic Center; and
WHEREAS, the City and Consultant now desire to amend the Agreement to
increase the compensation for services to be performed by Consultant by a total
contract value of eight thousand three hundred dollars ($8,300.00), and document said
agreement to amend by jointly approving Amendment No. 1 and adding Exhibit C to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 2, SCOPE OF SERVICES, is amended by replacing Section 2 in its
entirety with the following language
"City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide civil engineering services, as set forth in Exhibits B and
C. In the event there is a conflict between the provisions of Exhibits B and C, and this
Agreement, the language contained in this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibits B and C.
Consultant shall complete the tasks according to the schedule of performance which is
also set forth in Exhibit B.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibits B and C. Compensation shall not exceed the rates or total
contract value of thirty-three thousand five hundred dollars ($33,500.00) as stated in
Exhibit B, eight thousand three hundred dollars ($8,300.00) as stated in Exhibit C, plus
reimbursable expenses of one thousand dollars ($1,000.00) for a total contract amount
of forty-two thousand eight hundred dollars ($42,800.00) without a written Amendment
to the Agreement executed by both parties. Payment by City to Consultant shall be in
accordance with the provisions of this Agreement."
367
Amendment No. 1 to Agreement between City of Moorpark and M3 Civil, Inc. Page 1
II. Section 5, PAYMENT, is amended by replacing the second paragraph of Section
5 in its entirety with the following language:
"The City agrees to pay Consultant monthly, in accordance with the terms and
the schedule of payment as set forth in Exhibits B and C, attached hereto and
incorporated herein by this reference as though set forth in full, based upon actual time
spent on the above tasks. This amount shall not exceed forty-one thousand eight
hundred dollars ($41,800.00) as stated in Exhibits B and C, plus reimbursable expenses
of one thousand dollars ($1,000.00) for a total amount of forty-two thousand eight
hundred dollars ($42,800.00) for the total term of the Agreement, without a written
amendment to the Agreement executed by both parties."
III. Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the
Agreement shall remain in full force and effect.
In Witness Whereof, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK M3 CIVIL, INC.
By: By:
Steven Kueny, City Manager Katherine McCunney, President
Attest:
Maureen Benson, City Clerk
Attachment: Exhibit C
368
Amendment No. 1 to Agreement between City of Moorpark and M3 Civil, Inc. Page 2
EXHIBIT C concuitmg Civil Engineer.,
VI3 CIV 1L9 ay In
C Lund Plarrr�ers
Lark!Surveyors
March 17, 2015
City of Moorpark
Attn: Mr.Jeremy Laurentowski, Parks Recreation and Community Services
799 Moorpark Avenue
Moorpark,CA 93021
RE: Request for Additional Services, Moorpark Civic Center Path of Travel,Contract Amendment for
Expanded Limits.
Dear Jeremy,
Thank you for requesting our proposal on these Additional Services,which are presented as follows:
1. Perform field Survey for south parking lot to expand original project limits to accommodate the new bus
stop in lower parking area, traffic circulation impacts, rework of the handicap parking area supporting
the Library and the expansion of the parking lot.
2. Perform field survey of North East parking area to Walnut Canyon Road.
3. Prepare revised base maps and expand plan package.
4. Prepare design sketches for rework of the lower parking lot and the expanded southerly parking area to
accommodate Bus Stop,traffic circulation and the re-capturing of parking stalls.
5. Prepare design sketches for the rework of the handicap parking stalls supporting the library to bring into
conformance with code.
6. Prepare and present design sketches for northeast parking lot rework to accommodate efficient delivery
truck traffic circulation in the northeast area.
7. Prepare and-present design sketches for the rework of the handicap parking areas in the lower terrace of
the east parking area to provide four handicap stalls in compliance with code and to rework path of
travel from the stalls to the buildings as required.
8. Revise and expand improvement plans to incorporate layouts developed in items 4- 7 above.
9. Provide electronic files, prints and plots.
10. Provide clarifications through bid processes.
We propose to provide the above stated services for fee of$8,300.00.The services will be billed on a percentage
complete basis at time of delivery to City.The Client shall provide in a timely manner:
- An approved purchase order reflecting these additional services
If this proposal meets with your approval, please authorize where indicated below and send or fax back the authorization
to this office. Thanks again for contacting us,and feel free to call me with any further questions you may have.
Respectfully S �f,�
C
Kath Mc unney, RCE, PLS,QSD
400 Rosewood Avenue,Suite 201 Camarillo,CA 93010 369
7e1-(805)445-4404x222 FAX(805)445-4401 Gmail-kmeaianeymam33civil.eom website-www.m3civiLcom