HomeMy WebLinkAboutAGENDA REPORT 2015 0520 CCSA REG ITEM 10H ITEM 10.H.
ern,OF MOORPARK,CALIFORNIA
City Council Meeting
of 5 ;20 -010/6"
ACTION:Qty, it ,�,y,�, yin
MOORPARK CITY COUNCIL .-20/5— 334!0 .
AGENDA REPORT t
TO: Honorable City Council epo
FROM: David C. Moe II, Economic Development and Housing Manager —
DATE: May 5, 2015 (CC Meeting of 5/20/15)
SUBJECT: Consider Resolution Amending the Fiscal Year 2014/15 Budget to
Fund the Procurement of Vector and Animal Control Division
Vehicles
DISCUSSION
The Vector and Animal Control Division utilizes two of the oldest utility vehicles in the
City's fleet to carry out their assigned duties and responsibilities. These vehicles
currently in service are described as follows:
Vehicle No. Description Mileage
18 1996 Dodge Ram 88,285
26 2000 Ford F150 139,262
Staff proposes to replace both Vehicle No. 18 and No. 26, with two 2015 Ford F-150s.
These 2015 vehicles are lighter and have a significantly more efficient engine than the
current vehicles. The new trucks have a 3.5 liter, V6 EcoBoost engine and an
aluminum frame that allows the vehicle to achieve 17 miles per gallon in the City
according to the U.S. Department of Energy. Staff estimates these vehicles would
probably achieve 14-15 miles per gallon once they are weighted down with the animal
control and vector equipment. Comparing the miles per gallon of the new vehicles to the
8-10 miles per gallon of the current vehicles, staff estimates that the annual fuel
expense could be reduced by 40% ($2,000.00).
The new 2015 F150 vehicles can be purchased from Downtown Ford in Sacramento by
"piggy-backing" on the State of California's current fleet vehicle purchasing contract #1-
14-23-20A at a price of $35,699.40 each, which includes a spray in bed liner,
Tommygate, tool box, tow package, taxes, and delivery fee.
Staff proposes to surplus Vehicle No. 26 and retain Vehicle No. 18 as a spare vehicle to
be used when regular service vehicles are not available.
139
Honorable City Council
May 20, 2015
Page 2
FISCAL IMPACT
The estimated cost to replace Vehicle No. 18 and Vehicle No. 26 is shown below:
Description Estimated Cost
F-150 Purchase Price $32,782.00
Shipping $ 450.00
Sales tax &fees $ 2,458.65
CA tire tax $ 8.75
SUBTOTAL $35,699.40
Cost of auxiliary equipment" $ 6,350.00
TOTAL: $42,049.40
Number of vehicles x 2
$84,098.80
`•including custom animal cage, safety light bar system, laptop mount, and transfer of radios
The total estimated combined cost for the two vehicles is $84,098.80. A budget
expenditure increase of $85,000.00 is requested from the Equipment Replacement
Fund (4003) to cover the purchase price and any contingency costs.
Upon City Council approval, the new vehicles will be purchased by "piggy backing" on
an existing State of California purchase contract with Ford, which was established via
competitive bidding. The estimated delivery time for the new vehicles is approximately
September 2015.
A resolution amending the Fiscal Year 2014/15 budget (Attachment 1) is required to
appropriate funding from the Equipment Replacement Fund to purchase the vehicles.
STAFF RECOMMENDATION ROLL CALL VOTE
Adopt Resolution No. 2015- , amending the Fiscal Year 2014/15 budget to
appropriate $85,000.00 from the Equipment Replacement Fund (4003).
Attachment 1: Resolution No. 2015 -
140
ATTACHMENT 1
RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2014/15 BUDGET TO APPROPRIATE $ 85,000.00
FROM EQUIPMENT REPLACEMENT FUND (4003) FOR
THE PURCHASE OF VECTOR AND ANIMAL CONTROL
VEHICLES
WHEREAS, on June 18, 2014, the City Council adopted the Operating and
Capital Improvements Projects budget for Fiscal Year 2014/15; and
WHEREAS, the adopted budget doles not include the purchase of Vector and
Animal Control vehicles; and
WHEREAS, Public Contract Code Sections 10298 and 10299 authorizes local
government agencies to use the State of California Department of General Services —
Procurement Division's (State DGS) established contracts, master agreements, multiple
award schedules, and cooperative agreements without further competitive bidding. The
state's California Multiple Award Schedule (CMAS) Program offers a variety of goods
and services assessed to be fair, reasonable, and competitive. State DGS issued
CMAS contract No. 1-14-23-20A to Downtown Ford of Sacramento to provide fleet
vehicles. This contract will expire February 2, 2016; and
WHEREAS, a staff report has been presented to the City Council recommending
the replacement of Vector and Animal Control's two (2) utility vehicles and requesting a
budget adjustment to appropriate $85,000.00 from Equipment Replacement Fund
(4003); and
WHEREAS, Exhibit A, attached hereto and made a part hereof, describes said
budget amendment and its resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a budget amendment in the aggregate increase of$85,000.00
as more particularly described in Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
141
PASSED AND ADOPTED this 20th day of May, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Exhibit A: Budget Amendment
142
EXHIBIT A
BUDGET AMENDMENT FOR
EQUIPMENT REPLACEMENT FUND (4003)TO APPROPRIATE $85,000.00 FOR
THE PURCHASE OF VECTOR AND ANIMAL CONTROL VEHICLES
FY 2014/15
FUND ALLOCATION FROM:
Fund Account Number Amount
Equipment Replacement 4003-5500 $ 85,000.00
Total $ 85,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number Current Budget Revision Amended Budget
4003.7210.0000.9505 $ - $ 85,000.00 $ 85,000.00
$
Total $ - $ 85,000.00 $ 85,000.00
Approved as to Form: * c2h_XA_
143