HomeMy WebLinkAboutAGENDA REPORT 1990 0207 CC REG ITEM 08Q pis
M OR ARK ITEM
PAUL W.LAWRASON,Jr. t: :•v�, STEVEN KUENY
Mayor oop �= City Manager
SCOTT MONTGOMERY :MOW CHERYL J.KANE
Mayor Pro Tem MOORPARK, CALIFORNI ����� City Attorney
ELOISE BROWN `��,.�: PATRICK RICHARDS,A.I.C.P.
i
Counciimember C' Council •Meeting Director of
CLINT HARPER,Ph.D. a_ 7 1 9S Community Development
Councilmember ,,moo R.DENNIS DELZEIT
BERNARDO M. PEREZACTION: City Engineer
Counalmember JOHN V.GILLESPIE
LILLIAN KELLERMAN �� i Chief of Ponce
City Clerk • / RICHARD T.HARE
City Treasurer
/ EMORANDUM
TO: The Honorable City Council
FROM: Richard Hare, Deputy City Manag-4
DATE: February 1, 1990 (Council Meeting Feb. 7, 1990)
SUBJECT: Budget Amendment - Additional Secretarial Support
BACKGROUND
The City Council authorized the firm of William Hamilton &
Associates to begin a Management and Organizational Study in
1989. This is near completion, and the final report should
be presented to the Council within four weeks. Over the last
year, independent of the study, the City has moved forward
with several improvements, some of which parallel the
recommendations and needs identified in the study.
One of the items is the need for additional secretarial
support personnel. This is most apparent in the Community
Development and Administrative Services areas.
It is recommended that the Council authorize an
Administrative Secretary position in the Administrative
Services Department. This position would provide support not
only to Administrative Services, but also support the Public
Works Director's position which was authorized by the City
Council, on an interim basis, pending completion of a study
by the City Staff concerning establishment of an in-house
City Engineer and/or Public Works Director position.
The current floating Secretary who is shared by the Community
Development Department and the Administrative Services
Department would be transferred, full time, to the Community
Development Department. This position would continue to
provide primary back-up for the Receptionist.
Due to vacancies in the Community Development Department
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
The Honorable City Council
February 2, 1990
Page 2
through the Fiscal Year, it is not necessary to transfer any
additional funds to that Department to cover the additional
hours of secretarial support. The Administrative Services
Department did not project these additional personnel costs
in Fiscal Year 1989-90 Budget, but has experienced savings
in the Insurance Services Line Item which could be used to
absorb these additional costs. It would be necessary to
transfer $7,500 to the Department's Personnel Services
Account from the Insurance Services Line Item 648 in order
to implement this additional staffing level.
The Administrative Secretary's position should be filled
within the next four to six weeks, if this is authorized by
the City Council.
RECOMMENDATION
Staff recommends amending the Fiscal Year 1989-90 Budget and
transferring $7,500 to Administrative Services' Personnel
Line Item (502) from Administrative Insurance Services Line
Item (648) . Further, staff recommends increasing staffing
levels in the Community Development Department to include a
full secretarial position; and the Administrative Services
Department to include a full Administrative Secretary's
position. The attached table indicates the revised staffing
of both Departments.
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STAFFING (PERMANENT FULL-TIME)
Current Proposed
COMMUNITY DEVELOPMENT (7.4) COMMUNITY DEVELOPMENT (8.0)
Director 1.0 Director 1.0
Senior Planner 2.0 Senior Planner 2 . 0
Associate Planner 1.0 Associate Planner 1.0
Planning Technician 1.0 Planning Technician 1.0
Code Enforcement Ofcr. 2.0 Code Enforcement Ofcr. 2.0
Administrative Secy. 1. 0 Administrative Secy. 1.0
Secretary .4 Secretary 1.0
ADMINISTRATIVE SERVICES (5.6) ADMINISTRATIVE SERVICES (6.0)
Deputy City Mgr 1.0 Deputy City Mgr. 1.0
Finance Officer 1. 0 Finance Officer 1.0
Acct. Technician 1.0 Acct. Technician 1.0
Mgmt. Analyst 1. 0 Mgmt. Analyst 1.0
Secretary . 6 Administrative Secy. 1.0
Receptionist 1. 0 Receptionist 1.0