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Home My WebLink AboutAGENDA REPORT 2001 0117 CC REG ITEM 11DITEM 1 1 • D • 1 n zoo1 ACiii1''�: L�PPR�U�D -S-�C REL' -DM ►.n EN D A'n O►J MOORPARK CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works PREPARED BY: Robert P. Morgenstern, Public Works �� Supervisor DATE: January 5, 2001 (Council Meeting 1- 17 -01) SUBJECT: AWARD OF BID FOR THE LIGHT EMITTING DIODE (LED) TRAFFIC SIGNAL CONVERSION OF CITY OWNED SIGNAL HEADS. SUMMARY: Bids for this project were received, opened and at 10:00 a.m. January 8, 2001. The bids summarized (see attachment A) and submitted for and consideration of award of contract. The low Taft Electric Co., with a total bid amount of If an award is made tonight, work will commence with completion estimated to be in March 2001. DISCUSSION: A. BACKGROUND read aloud have been your review bidder was $82,969.00. by February Based on concern for energy savings, maintenance savings, safety, and Utility Company rebates Council approved, at their regular meeting of December 6, 2000, Plans and Specifications and authorized Staff to solicit bids for the conversion of City owned signals to LED lights. i�013� LED, Phase I 01 /11 /01 Page 2 B. SUMMARY OF BID RESULTS Bids for this project were received, opened and read aloud at 10:00 a.m. on January 8, 2001. The low bid of $82,969.00 was submitted by Taft Electric Company of Ventura. Five (5) Contractors submitted bids. The bidders and their bid amounts were as follows: Taft Electric Co. $ 82,969.00 TDS Engineering $ 95,834.00 Metro Parking & Traffic Systems $ 97,849.68 LA Signal $107,855.00 Venco Electric, Inc. $115,650.00 A complete bid summary (see attachment A) is attached for review. A background check has been conducted on the low bidder with positive results. C. PROJECT SCHEDULE If an award is made tonight it is anticipated that work will begin in February 2001 and be complete by March 2001. D. FISCAL IMPACT 1- TOTAL COST ESTIMATE Design $ 0 * Construction $ 82,969 5% Contingency $ 4,150 Inspection $ 0 * TOTAL $ 87,119 Design and inspection services provided by City Staff currently funded by Gas Tax eliminating the necessity to charge for this time. 2- BUDGET SUMMARY Funds in the amount of $33,095 have been appropriated from the Gas Tax Fund to Account 2605- 8310 - 0000 -9253 by adoption of Resolution 2000 - 1794 on December 6, 2000. LED, Phase I 01/11/01 Page 3 3- FUNDING SOURCES The funding sources for this project (LED Phase I) are summarized as follows: City Gas Tax Funds $ 33,095 SCE Incentive Rebates $ 55,295 TOTAL $ 88,390 4- AMORTIZATION Based on the low bid, the City will experience an initial capital outlay of $82,969 and would receive $72,679 in combined savings and incentives the first year leaving a net expense of $10,290. Realizing a combined energy and maintenance saving of $17,384 annually the City would fully amortize this project in an estimated twenty -one 19 months. E. ADMINISTRATIVE ACTIONS If the recommended action is taken by the City Council, certain administrative actions will be undertaken by staff, including the following: 1. A contract agreement will be forwarded to Taft Electric Company for the construction of the subject project for the contract price of $82,969.00. 2. When all of the contract documents are in order, the agreement will be executed by the City Manager. 3. A construction contingency of $4,150.00 will be set aside for the project. STAFF RECOMMENDATION: Award a contract to Taft Electric Company in the amount of $82,969.00. G �t�133 1.� (805) 529 -6864 x -362 DIRECT (805) 517 -6362 FAX (805) 529 -8270 7QQ MOORPARK AVF MOORPARK CA 93021 BID DATE: 1/8/2001 TIME: 10:00 AM PLACE CITY HALL Summary of proposals received for: LIGHT EMITTING DIODE TRAFFIC CONVERSION PROJECT Sheet: 1 of 2 TAFT ELECTRIC CO. TDS ENGINEERING METRO Computed By RPM Engineer's Estimate 1694 EASTMAN AVE 2899 AGOURA ROAD ste 7929 RUFFNER AVE VENTURA, CA 93003 WESTLAKE VILLAGE VAN NUYS 91406 Item Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total Unit Price Total No. 1 12 Inch Red LED Signal Ball 148 EA 135.00 19980.00 86.00 12728.00 83.00 12284.00 114.43 16935.64 2 12 Inch Red LED Signal Arrow 39 EA 100.00 3900.00 84.00 3276.00 82.00 3198.00 113.51 4426.89 3 8 Inch Red LED Signal Ball 10 EA 100.00 1000.00 60.00 600.00 59.00 590.00 89.08 890.80 4 12 Inch Green LED Signal Bali 145 EA 175.00 25375.00 199.00 28855.00 195.00 28275.00 231.10 33509.50 5 12 Inch Green LED Signal Arrow 51 IEA 110.00 5610.00 135.00 6885.00 132.00 6732.00 165.55 8443.05 6 8 Inch Green LED Signal Ball 10 EA 140.00 1400.00 105.00 1050.00 103.00 1030.00 135.08 1350.80 7 LED Pedestrian Signal With Hand /Person CI 92 EA 150.00 13800.00 219.00 20148.00 215.00 19780.00 351.00 32292.00 P Hardwire (Type 1) all LED Signal Balls & Arrfi. 1 ,LS 15714.00 15714.00 8230.00 8230.00 19344.00 19344.00 0.00 9 iHardwire (Type 1) all LED Pedestrian Comb 92 1EA 35.00 3220.00 13.00 1196.00 50.00 4600.00 0.00 10 Release on Contract 1 EA I 1.00 I 1.00 I 1.00 1.00 1.00 1.00 1.00 1.00 Totals 90000.00 82969.00 95834.00 97849.68 Amount of Proposal Guarantee _ 10% 10% $11,032 _ Surety NATIONAL FIRE COLONIAL AMERICAN KEMPER INSURANCE CASUALTY Commentsl Item # 2 Incorrect on Bid Labor Included in Bid Items Sheet 11 through 7 ,A--, - c- i,� i,-A �t // A n C1 r (805) 529 -6864 x -362 Ica DIRECT (805) 517 -5362 PAX(805)529 -8270 799 MOORPARK AVE. MOORPARK. CA 93021 BID DATE: 11/10/2000 Summary of proposals received for: TIME: 10:00 AM LIGHT EMITTING DIODE TRAFFIC PLACE: INFORMAL CONVERSION PROJECT Sheet: 2 of 2 LA SIGNAL INC. VENCO ELECTRIC, INC. Computed By. RPM 15100 E. NELSON AVE 4475 DUPONT CT Unit # 6 CITY OF INDUSTRY 91744 VENTURA, CA 93003 Item No. Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 12 Inch Red LED Signal Ball 148 EA 95.00 14060.00 210.00 31080.00 2 12 Inch Red LED Signal Arrow 39 EA 230.00 8970.00 210.00 8190.00 3 8 Inch Red LED Signal Ball 10 EA 95.00 950.00 210.00 2100.00 4 12 Inch Green LED Signal Ball 145 EA 145.00 21025.00 210.00 30450.00 5 12 Inch Green LED Signal Arrow 51 EA 70.00 3570.00 210.00 10710.00 6 8 Inch Green LED Signal Ball 10 EA 130.00 1300.00 210.00 2100.00 7 LED Pedestrian Signal With Hand /Person C 92 EA 240.00 22080.00 210.00 19320.00 8 Hardwire (Type 1) all LED Signal Balls & Arr 1 LS 29459.00 29459.00 9900.00 9900.00 9 Hardwire (Type 1) all LED Pedestrian Combc 92 EA 70.00 6440.00 1799.00 10 Release on Contract 1 I EA 1.00 1.00 I 1.00 1.00 Totals 107855.001 115650.00 0.00 0.00 Amount of Proposal Guarantee 10% 10% 10% 10% Surety FIRST NATIONAL INDEMNITY COMPANY SURETY OF CALIFORNIA Comments ITEMS # 8 & # 9 INCORRECTLY