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MOORPARK CITY COUNCIL �Fe n MM EuD677 CjV, X1Ud «o 1 NG
AGENDA REPORT gD0FRJ)tV of RESo aoo
BY:
TO: Honorable City Council
FROM: Kim C. Chudoba, Senior Management Analyst KG
DATE: December 22, 2000 (CC Meeting of 1/3/01)
SUBJECT: CONSIDER PURCHASE OF HYBRID VEHICLE, EXCEPTION TO
COMPETITIVE BIDDING REQUIREMENTS, AND ADOPTION OF
RESOLUTION NO. 2001 - AMENDING THE FISCAL YEAR
2000/2001 BUDGET BY APPROPRIATING AN ADDITIONAL $700 FROM
THE TRAFFIC SYSTEM MANAGEMENT FUND FOR A HYBRID VEHICLE
BACKGROUND
The Fiscal Year 2000/2001 Budget includes $20,500 for an
alternative fuel vehicle in Code Enforcement. Staff recommends
purchase of a 2001 Toyota Prius, a hybrid (gasoline- electric) car,
by "piggybacking" on the City of Camarillo's bid award.
DISCUSSION
On September 20, 2000, the City of Camarillo invited sealed bids
for five 2001 Toyota Priuses. On October 23, 2000, the bids were
publicly opened and read. On November 15, 2000, the Camarillo City
Council awarded the bid to Toyota Towne of Simi Valley.
The bid price per vehicle of $19,720 (plus tax) is under the
manufacturer's suggested retail price of $20,450. The total cost
per vehicle is $21,198 (including tax) . The bid includes a
factory- authorized, three -year or 36,000 -mile, bumper to bumper
warranty.
On December 21, 2000, Toyota Towne agreed to extend this bid to the
City of Moorpark. To take advantage of the offer, the City Council
must approve the sole source purchase as an exception to the City's
competitive bidding requirements. (Moorpark Municipal Code Section
3.04.120 allows the City Council, by majority vote, to waive the
purchasing procedures to fit a specific purchase, when such waiver
is not in violation of state law.)
�. �` it 3 U
Honorable City Council
December 22, 2000
Page 2
If the City Council approves this exception, Moorpark would
"piggyback" on Camarillo's bid award to shorten the procurement
schedule by about 60 days. The vendor guarantees delivery of the
vehicle within 120 days of receiving the City's purchase order.
The Toyota Towne bid exceeds the budget allocation by $698.
Therefore, staff requests a budget amendment to appropriate an
additional $700 from the Traffic System Management Fund for a
hybrid vehicle.
STAFF RECOMMENDATION
1. Authorize purchase of a 2001 Toyota Prius (as specified in
City of Camarillo Bid AS- 2000 -9) from Toyota Towne of Simi
Valley for $21,198 (including tax);
2. Approve Resolution No. 2001- amending the Fiscal Year
2000/2001 Budget by appropriating an additional $700 from the
Traffic System Management Fund for a hybrid vehicle; and
3. Approve the sole source vehicle purchase as an exception to
the City's competitive bidding requirements under Section
3.04.120 of the Moorpark Municipal Code.
(ROLL CALL VOTE REQUIRED)
RESOLUTION NO. 2001-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2000/2001 BUDGET BY APPROPRIATING AN ADDITIONAL
$700 FROM THE TRAFFIC SYSTEM MANAGEMENT FUND FOR
A HYBRID VEHICLE
WHEREAS, on June 21, 2000, the City Council adopted the Fiscal
Year 2000/2001 Budget, which includes $20,500 for a hybrid vehicle;
and
WHEREAS, on January 3, 2001, staff presented the Council with
a report that requests a budget increase in the aggregate amount of
$700, and the appropriation of said amount for the purchase of a
hybrid vehicle; and
WHEREAS, Exhibit "A," attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate an additional $700
from the Traffic System Management Fund and appropriate said amount
to the line item for purchase of a hybrid vehicle as more
particularly described in Exhibit "A" attached hereto is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this day of , 2001.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
Resolution No. 2001 -
Page 2
EXHIBIT A
BUDGET REVISION
BUDGET AMENDMENT FOR HYBRID VEHICLE
A. Fund Allocation
Fund Number
Fund Name
Amount
2001
Traffic System Management Fund
$700
B. Budget Appropriation
Account Number
Budgeted
Revised
New Budget
2001 - 6430 - 0000 -9505
$20,500
$700
$21,200
Approved as to form: 9
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