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Home My WebLink AboutAGENDA REPORT 2001 0207 CC REG ITEM 11HTO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council q y-a_ yl (2- i) (D) rMM I/. A4 CTTV OF MOORPARK, CAt IFORNU City Council Meeting of ,;2 ' 7 ACTION: Deborah S. Traffenstedt, ATCM /City Clerk January 30, 2001 (CC Meeting of 2/7/01) SUBJECT: Consider Approval of Membership for the Palos Verdes Peninsula Transit Authority in the California Joint Powers Insurance Authority (JPIA) BACKGROUND The Executive Committee for the California JPIA recommended the approval of the Palos Verdes Peninsula Transit Authority for membership at their regular meeting of January 24, 2001. As a JPIA voting member, the City of Moorpark's approval has been requested. The attached letter from the JPIA Assistant Executive Director provides further background information. STAFF RECOMMENDATION Authorize the Mayor, as the California JPIA Director for the City of Moorpark, to approve the requested membership. Attachment: Letter and Membership Application CALIFORNIA 11 , 1 • A To: From: Date: Subject: CALIFORNIA JPIA DIRECTOR c/o City Clerk Jonathan R. Shull, Assistant Executive Director January 25, 2001 �EIVED JAN 2 6 2001 CITY CLERK'S DEPARTMENT CITY OF MOORPARK Approval of Membership for the Palos Verdes Peninsula Transit Authority The Executive Committee at their regular meeting of January 24, 2001 recommended the approval of the Palos Verdes Peninsula Transit Authority for membership in the CALIFORNIA JPIA, subject to the initial general liability primary deposit established at $2,488.00 annually. Enclosed is a Membership Consent Form for the admission of the Palos Verdes Peninsula Transit Authority along with the report of Physical Survey. We are requesting that each City Clerk deliver the enclosed materials to the CALIFORNIA JPIA Director appointed by their Council, and expedite returning the form to this office as soon as possible. If the Director is unavailable, the duly appointed Alternate may execute the Consent. The CALIFORNIA JPIA Bylaws permit the independent judgment and action of your Director (or Alternate) on this matter, so that admissions may be accomplished in a timely manner. If your procedures require Council action on the matter, please arrange for this item to be given special handling at your next council meeting. Thank you in advance for your assistance in expediting the return of the consent form by February 28, 2001. Please feel free to call me if you have any questions at (562) 467 -8717. Enc. CAI. 1FORNIA JOINT PowERS INSURANCE AU"I1-toRITY 8081 MOODY STREET. LA PALMA. CA 90623 TEL (562) 467 -8700 FAX (562) 860 -4992 C4C)"O229 j CALIFORNIA JPIA MEMBERSHIP APPLICATION 0 0 0 0 0 0 0 REPORT OF PHYSICAL SURVEY of PALOS VERDES PENINSULA TRANSIT AUTHORITY 0000000 I. GENERAL INFORMATION A. Date of Survey: December 12, 2000 B. Participants in Survey: 1. For CALIFORNIA JPIA: Jon Shull, Assistant Executive Director 2. For PV Transit: John Meyer, Administrator C. Description of Applicant: The Palos Verdes Peninsula Transit Authority (PV Transit) is a joint Powers Authority formed in 1991 by the Cities of Rancho Palos Verdes, Palos Verdes Estates, and Rolling Hills Estates. PV Transit provides fixed -route and dial -a -ride services to the citizens of these and adjacent communities. The Board of Directors meets bimonthly and consists of two council members from each of the member cities. PV Transit has no employees. It is administered under contract by Mobility Advancement Group. Mobility Advancement Group provides all administrative and clerical staffing. The fixed -route system is operated under contract with First Transit, Inc., of Cincinnati, Ohio. Fourteen buses operate on five routes. The cash fare is $2.00 per trip with discounted fares available for monthly, semester, and annual passes. The routes coordinate with MTA, and transfers are available between the systems. PV Transit owns the buses. First Transit provides the drivers and services the buses at its Compton maintenance facility. 0002219 Page -1- The dial -a -ride service is operated under contract with Associated Services Cooperative, Inc., of Gardena, California. Four vehicles serve the peninsula with approximately 30 passengers transported on a daily basis. Registered, qualifying residents may obtain travel vouchers from PV Transit to make use of the dial -a -ride services. Vehicles are owned, operated, and maintained by Associated Services. - PV Transit's offices are leased from the Palos Verdes Peninsula Unified School District for $1 per year. Facilities maintenance is handled by the District. PV Transit owns no property except for the fixed -route buses and minimal office equipment. During the survey, staff displayed knowledge and concern about risk management issues. In all of the contracts for services, appropriate risk transfer mechanisms are in place to ensure the protection of PV Transit. II. CURRENT INSURANCE PROGRAM All operational activities of PV Transit are handled under contract with appropriate insurance and indemnification arrangements. PV Transit currently does not have liability insurance in place. PV Transit has no employees and has no workers' compensation coverage. PV Transit currently owns no real property and only minimal personal property. While PV Transit owns the buses used for the fixed -route system, property coverage is provided by First Transit. PV Transit has no other property insurance coverage. III. EXPERIENCE AND LOSS DATA PV Transit has had no general liability losses since its formation. PV Transit has had no workers' compensation losses since its formation. IV. APPLICATION FEE AND DEPOSIT COMPUTATION A. Application Fee: PV Transit will be paying an application fee of $1,500 as part of the application process. 02 3 Page -2- B. General Liability Deposit: The primary deposit has been determined as $2,488 annually. PV Transit is seeking membership effective April 1, 2001 or sooner, so its initial primary deposit will be prorated to reflect the actual coverage period. The deposit was established based upon PV Transit's -Ioss history, its risk management practices, and staff's perception of its exposure. V. PHYSICAL INSPECTION AND COMMENTS PV TRANSIT OFFICES PV Transit leases its offices from the Palos Verdes Peninsula Unified School District for $1 per year. Facilities maintenance is handled by the District. Facilities appeared clean and well maintained. VI. SUMMARY AND EVALUATION PV Transit's administration understands and is committed to the concept of risk management and is aware that hazardous conditions need to be evaluated and addressed to reduce its exposure to risk /loss. It is the CALIFORNIA JPIA staff's conclusion that the anticipated loss experience, ph sical inspection, and interest expressed qualify PV Transit for consideration for membership in the CALIFORNIA JPIA. We also find that membership will benefit PV Transit by providing reliable and economical coverage, and it will be advantageous to the CALIFORNIA JPIA by expanding its ability to spread pooled losses and costs. VII. RECOMMENDATION It is recommended that the Palos Verdes Peninsula Transit Authority's application for membership in the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY be approved with an initial primary deposit of $2,488 prorated to reflect its actual coverage period. 0 K :3 "�.. Page -3- CALIFORNIA JPIA 8081 Moody Street, La Palma, California CALIFORNIA (800) 229 -2343 • Fax (562) 860 -4992 I r i n Voting Member: City of Moorpark MEMBERSHIP CONSENT FORM FOR THE PALOS VERDES PENINSULA TRANSIT DISTRICT The application of the Palos Verdes Peninsula Transit District for membership in the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY, having been duly considered and recommended by the Executive Committee, is hereby: ( ) Approved ( ) Disapproved Dated this 24th day of January, 2001. Director "N 1 0Z�s.