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Home My WebLink AboutAGENDA REPORT 1989 0607 CC REG ITEM 11I /®� ITEM I19I . ELOISE BROWN ,aK =° , STEVEN KUENY Mayor �=° City Manager BERNARDO M. PEREZ F�� z, CHERYL J. KANE Mayor Pro Tern lir City Attorney CLINT HARPER, Ph. D. rattS,A PATRICK RICHARDS, A.I.C.P. Councilmember o m Director of PAUL LAWRASON °Oo� Community Development Councilmember ° °o �` R. DENNIS DELZEIT SCOTT MONTGOMERY City Engineer Councilmember JOHN V. GILLESPIE RICHARD T. HARE Chief of Police City Treasurer MEMORANDUM T0: The Honorable City Council FROM: Philip Newhouse, Director of Community Services DATE: May 26, 1989 SUBJECT: Consider Award of Contract for Senior Citizens Center Addition Sealed bids for the construction of additions to the Senior Citizen Center were received and publicly opened on Friday, May 12, 1989, at 2:00 p.m. at City Hall . Only one bid was received; McCarthy Construction, Oxnard, California, in the amount of Two Hundred Sixty-Four Thousand, Seven Hundred Fifty Dollars ($264,750.00). Allen Czubiak, Architect who designed the project, estimated the work to cost Two Hundred Fifty Thousand Dollars ($250,000.00). Fundi nci_for this_project is avai1able_from three sources: Senior Citizens Center Bond Act - 1984 $150,000.00 Appropriated April 25, 1986 *Gann Funds $_71 070.0Q Appropriated April 5, 1989 SUBTOTAL: $221,070.00 *Originally, CDBG funds were appropriated to assist in funding of the Sr. Center ($30,000.00 appropriated May 20, 1987, and $41,070. 00 appropriated September 2, 1987). Due to the extensive review period associated with projects using Federal funds, the Council approved substituting Gann Funds for CDBG funds to expedite this project. 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 ADDITION.SR/PRAGENDA The Honorable City Council Page 2 May 26, 1989 Community Park Funds $ 74,877.00 Appropriated August 19, 1987 However, funds were not reappropriated in 1988/89 budget. Community Park Funds need be reappropriated for project use. TOTAL FUNDS ORIGINALLY COMMITTED $295,947.00 Project Funding Expenditure Analysis: Total project funds appropriated $221,070.00 (does not include Community Park Funds) Expenditures to Date: Preparation of Contract Documents $30,000.00 Kitchen equipment $ 5,000.00 Transport kitchen equipment $ 3,000.00 Total Expenditures $(38,000.00) Project Fund Balance $183,070.00 Additional Expenses: Move kitchen equipment for testing $( 3,000.00) PROJECT FUND BALANCE $180,070. 00 Construction Bid - McCarthy Construction $261,650.00 Unfunded Project Costs $(81,580.00) Project Contingency, 5% $(13,083.00) TOTAL UNFUNDED PROJECT COSTS $(94,663.00) If it is the City Council ' s desire to retain this project as bid, there are three primary sources for funding: 1) Community Park Improvement Fund; 2) Gann Funds; and 3) the General Fund. As you are aware, this project has been planned for several years. The Senior Center Bond Act funding period has been extended through December, 1989. An additional extension of time to expend the grant funds is not possible. This project must be completed by December 31, 1989, to receive the grant funds. Additionally, with only one bid received, re-bidding may not attract additional bidders. Staff has met with McCarthy Construction Company representatives, Frank and Pat McCarthy, to negotiate a lower construction bid. Two areas of change were agreed upon; eliminating the landscaping and sneeze protector in front of the kitchen window opening. The dollar savings will be Three Thousand, One Hundred Dollars ($3, 100.00), making the ADDITION.SR/PRAGENDA The Honorable City Council Page 3 May 26, 1989 amended bid for the project to be Two Hundred Sixty-One Thousand Six Hundred Fifty Dollars ($261,650.00). STAFF RECOMMENDATION: 1. Award bid for construction of the Senior Citizens Center Addition to McCarthy Construction Company in the amount of Two Hundred Sixty-One Thousand Six Hundred Fifty Dollars ($261,650.00). 2. Approve a 5% construction contingency in the amount of $13,083.00 and authorize staff to make any changes to contract work within the contingency. 3. Approve an appropriation of $94,663.00 from the Community Park portion of the Park Improvement Funds to complete the project. PEN:db Attachment MOORPARK, CALIFORNIA City Council Meeting 1981 ACTION: a z% ` -4 . AP '4-iu 2:e7Z.1 By (, oac rv/hi 1 ADDITION.SR/PRAGENDA 00310 � C 1 BID FORM TO: City of Moorpark I hereinafter called the "Agency" 1 . The undersigned, having examined the proposed Contract 1 Documents titled: SENIOR CENTER ADDITION I MOORPARK. CALIFORNIA and having visited the site and examined the conditions affecting the Work, hereby proposes and agrees to furnish I all labor, materials, equipment, and appliances, and to perform operations necessary to complete the Work as required by said proposed Contract Documents, for the stipulated sum of Two Hundred Sixty Four Thousand Seven Hundred Fifty and no/100 1 DOLLARS ($ 264,750.00 ) 2. The undersigned understands and agrees to comply with and Ibe bound by instructions to bidders issued for this Work . 3. The undersigned acknowledges receipt of Addenda numbers: INo addendums received. 4 . Enclosed with this bid is bid security in the amount of not 1 less than 10% of the bidder ' s proposed Contract Sum. BIDDER: ( ) McCarthy Construction ( ) / ( ) by .11 ' u . • ( CORPORATE SEAL ) Address 741 Richmond Avanna ( ) ( ) nxnarr9 CA 93n33 ( ) ( ) License number 393001 ILicense type R Bid dated this loth day of May 1989 1 END OF BID FORM Il .04 BID FORM 00310-1 I $ 805 483 6391 PIP PRINT264 FAX 02 tur 1 C , 741 richmond avenue 0rnio 93030 °I)C9 ruCV�0 (805)487-01173 • 487-0474 26 May 1989 Moorpark, City of Ucense40393001 Re : Senior Centre Remodel 799 Moorpark Avenue Moorpark, CA 93021 To whom it may concern , Enclosed you will find a revised estimate for the Senior Center Remodel . After meeting with Richard Hare and Phil Newhouse we discovered two areas where we were able to reduce the cost . We presented this proposal to the architect , Mr. Al Czubiak , who was in full agreement . We are looking forward to the possibility of working with you. it is our hope that you are in acceptance with our proposal . Attached , you will also find a list of references of some projects we have completed . Sincerely, /J 1 Frank McCarthy McCarthy Construction Addendum # 1 - Eliminate from bid : All landscaping and demolition of existing sprinklers and water lines . Deduct. . . $600 .00 Addendum #2 - Eliminate from bid: Sneeze shield , material and labor . Deduct . . . $2 , 500.00 Original Bid $264 ,750.00 Total Deductions $21.100 .00 Revised Bid Price $261 ,650 .00 S 805 483 6391 PIP PRINT264 FRX 01 BONDED JOBS COMPLETED Pleasant Valley School District Las Colinas Elementary School Construction of two classroom buildings . Contracted Amount $ 388 , 224 .00 Completed March 1988 Santa Rosa Elementary School Construction of kindergarden building . Contract Amount $ 163 , 132 .00 Completed March 1988 Oxnard Elementary School District Juanita School Remodel Contract Amount $ 65 ,000 .00 Completed June 1987 Driffill School Remodel Contract Amount $ 150 ,000 .00 Completed June 1986 Driffill School Walkway Replacement Contract Amount $ 180 ,000 .00 Completed January 1986 Lemonwood Kindsrgarden Construction Contract Amount $ 220 , 000 .00 Completed August 1985 Other Bonded Jobs City of Santa Paula Bond Amount $ 100 ,000 .00 Completed August 1987 Santa Paula City Hall Remodel Contract Amount $ 73 ,000 .00 Completed June 1987 St . John's Hospital Outpatient Therapy Contract Amount $ 58 ,000 .00 Completed May 1986 BONDED JOBS COMPLETED Pleasant Valley School District Las Colinas Elementary School Construction of two classroom buildings . Contracted Amount $ 388 , 224 .00 Completed March 1988 Santa Rosa Elementary School Construction of kindergarden building . Contract Amount $ 163 , 132.00 Completed March 1988 Oxnard Elementary School District Juanita School Remodel Contract Amount $ 65 ,000 .00 Completed June 1987 Driffill School Remodel Contract Amount $ 150 ,000 .00 Completed June 1986 Driffill School Walkway Replacement Contract Amount $ 180 ,000 .00 Completed January 1986 Lemonwood Kindergarden Construction Contract Amount $ 220 ,000 .00 Completed August 1985 Other Bonded Jobs City of Santa Paula Bond Amount $ 100 ,000 .00 Completed August 1987 Santa Paula City Mall Remodel Contract Amount $ 73 ,000.00 Completed June 1987 St . John's Hospital Outpatient Therapy Contract Amount $ 58 ,000 .00 Completed May 1986