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Home My WebLink AboutRES CC 2015 3417 2015 0701 RESOLUTION NO. 2015-3417 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING REVISED FEES FOR THE USE OF CITY FACILITIES AND RESCINDING RESOLUTION NO. 2009-2792 WHEREAS, the City has adopted a schedule of fees for the rental of City facilities; and WHEREAS, at its meeting of July 1 , 2015 the City Council reviewed and concurred with the amendments to the Fees for the Use of City Facilities; and WHEREAS, City Council Resolution No. 2009-2792 (Fee Schedule For City Facilities) shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 2009-2792 (Fee Schedule for City Facilities) is hereby rescinded upon the effective date of this Resolution. SECTION 2. FEES AND CHARGES. Fees and charges for the rental use of City indoor facilities shall be as follows: Section 2.1 Purpose The purpose and intent of the City Council in adopting the Fee Schedule for Rental Use of Indoor Facilities shall be to provide directory guidelines for staff and the public relating to the fees and deposits required to rent City indoor facilities and amenities. Fees shall be charged based on Group Classifications, as defined in the Rules and Regulations Governing the Rental Use of City Facilities Resolution, as may be amended from time to time. The City shall reserve the right to make adjustments or impose additional fees on a case-by-case basis. Section 2.2 Facility Use Fees Fees are calculated on an hourly basis unless otherwise noted. Fees include one (1) staff person for the duration of the rental. A. AVRC Sycamore Room. Seating capacity: Up to158 seated with tables and chairs, up to 340 seated theater style. Community Center Apricot Room. Seating capacity: Up to 150 seated with tables and chairs, up to 205 seated theater style. Number Group 1 Group 2 Group 3 Group 4 of People 1-99 City's Cost $55 $65 $75 100-340 City's Cost $65 $75 $85 Resolution No. 2015-3417 Page 2 B. AVRC Jacaranda and Cypress Rooms. Seating capacity: Up to 98 seated with tables and chairs, up to 210 seated theater style. Community Center Citrus Room. Seating capacity: Up to 80 seated with tables and chairs, up to 100 seated theater style. Number Group 1 Group 2 Group 3 Group 4 of People 1-99 City's Cost $45 $55 $65 100-210 City's Cost $55 $65 $75 C. AVRC Magnolia Conference Room. Seating capacity up to 25. Number Group 1 Group 2 Group 3 Group 4 of People 1-25 City's Cost $20 $30 Not available D. Kitchen Use Fee - AVRC and Community Center (Calculated hourly in conjunction with a room rental. (Kitchen may not be rented by itself.) Group 1 Group 2 Group 3 Group 4 City's Cost $20 $30 $40 E. Gymnasium Use Fee (Calculated hourly based on number of persons attending.) Number Group 1 Group 2 Group 3 Group 4 of People 1-99 City's Cost $55 $65 $75 100-500 City's Cost $65 $75 $85 F. Equipment Use Fees (includes set-up and take-down.) Item Fee Table $5 each Chair $0.25 each Stage $25 section Resolution No. 2015-3417 Page 3 Section 2.3 Refundable Security Deposits A. Facility Damage/Security Deposit Without Alcohol $300 B. Facility Damage/Security Deposit With Alcohol $500 C. Arroyo Vista Gymnasium Damage/Security Deposit: $1,000 D. Holding Deposit $125 Refunds of deposits are contingent upon meeting all the requirements for the rental of the facility. All or a portion of the deposit may be retained for reasons as described in Section 4.6 of the Rules and Regulations Governing the Rental Use of City Facilities. Section 2.4 Additional Charges Additional charges over the basic rates are as follows: A. Staff Fees: Charged when additional staff is required for rentals with attendance of 100 or more, when additional set up, breakdown, or cleanup beyond normal time requirements is needed, or for other special circumstances. Staff fees shall be charged in accordance with the current billing rate established in the City Council's Staff Billing Rates Resolution, as follows: Part-time staff: Hourly rate equivalent to the current billing rate for the Recreation Leader III position. Full-time staff: Hourly rate equivalent to the current billing rate for the Maintenance Worker III position. B. Law Enforcement Fees: Fees for law enforcement may be charged for any rental requiring police services, as determined to be necessary by the Director. Law enforcement fees shall be charged in accordance with the City Council's Police Service Fees Resolution, as may be amended from time to time. C. Insurance Fees: Insurance fees shall be charged to Renter in accordance with current rates as established by the City's current insurance provider. Insurance fees may be waived for organizations and businesses who provide insurance in accordance with Section 4.7 of the Rules and Regulations Governing Rental Use of City Facilities. D. Rental Permit Application Fee: Charged for each Rental Permit. Fee is non-refundable. Rental Permits for a Single Reservation Date: $10 Rental Permits with Multiple Reservation Dates: $20 E. Other Charges: Additional charges may be levied for rental requests containing unusual activities or accommodations as determined by the Director. Resolution No. 2015-3417 Page 4 Section 2.5 Non-Profit Organization Special Use Moorpark non-profit organizations may receive a once-yearly special rental rate in accordance with the Non-Profit Organization Annual Facility Reservation Policy in the City Council's Policies Resolution, as may be amended from time to time. Section 2.6 Youth Sports Organization Special Rate City of Moorpark Youth Sports Organizations that have a current use agreement with the City may request a special rental rate of $25 per hour for use of any one single room at the Moorpark Community Center or Arroyo Vista Recreation Center, for a rental directly associated with the organization's business, such as planning meetings, training sessions, and registration. A Reservation Application and deposit must be submitted in accordance with the Rules and Regulations Governing the Rental Use of City Facilities, and all other City fees, restrictions and regulations apply. The special rate is available only during days and hours when the facility requested is ordinarily staffed. Regular rental rates apply to any rental use outside of normally staffed days and hours. Section 2.7 Payment Schedule Reservation dates on a Rental Permit may not span a time period of more than ninety (90) calendar days. Payment for rental fees is due as follows: A. Reservation Applications submitted more than thirty (30) days in advance of the first rental date on the Rental Permit: A holding deposit must be paid at time of application. All fees are due in full thirty (30) days prior to the first rental date on the Rental Permit. B. Reservation Applications submitted less than thirty (30) days in advance of the first rental date on the Rental Permit: Applications submitted less than thirty (30) days in advance require Director approval in order to be accepted. Fees are due in full within one (1) business day of notification of acceptance of application. For Reservation Applications submitted less than ten (10) business days in advance, all fees must be paid via credit card (Visa or MasterCard only), cashier's check, money order, or cash. SECTION 3: This Resolution shall become effective on August 1, 2015. Resolution No. 2015-3417 Page 5 SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of July, 2015. Jia r ce S. Parvin, Mayor ATTEST: lAssn akaki Maureen Benson, City Clerk (11 ��• x-01 r n 11r Resolution No. 2015-3417 Page 6 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss. CITY OF MOORPARK ) I, Maureen Benson, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2015-3417 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 1st day of July, 2015, and that the same was adopted by the following vote: AYES: Councilmembers Mikos, Millhouse, Pollock, and Mayor Parvin NOES: None ABSENT: Councilmember Van Dam ABSTAIN: None WITNESS my hand and the official seal of said City this 16th day of July, 2015. Maureen Benson, City Clerk (seal) terra,, k V Litrim