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Home My WebLink AboutRES CC 2015 3418 2015 0701 RESOLUTION NO. 2015-3418 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING REVISED PARK RENTAL FEES, DEPOSITS, AND ADDITIONAL CHARGES AND RESCINDING RESOLUTION NO. 2011-3057 WHEREAS, the City previously adopted Resolution No. 2011-3057, which established park facility use and reservation fees and related rules; and WHEREAS, at its meeting of July 1 , 2015 the City Council reviewed and concurred with the amendments to the Park Rental Fees, Deposits, and Additional Charges; and WHEREAS, Resolution No. 2011-3057 shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 2011-3057 is hereby rescinded upon the effective date of this Resolution. SECTION 2. Fees, Deposits and Additional Charges: Fees, deposits, and other charges for the rental use of City park facilities shall be as follows: Section 2.1 Purpose The purpose and intent of the City Council in adopting the Schedule of Park Rental Fees, Deposits, and Additional Charges shall be to provide directory guidelines for staff and the public relating to the fees, deposits, and additional charges required to rent City park facilities, structures, and amenities. The City Council has adopted a separate resolution establishing facility use fees for the Arroyo Vista Recreation Center and Moorpark Community Center rooms. Fees shall be charged based on Group Classifications, as defined in the Rules and Regulations Governing City Park Rentals Resolution, as may be amended from time to time. The City shall reserve the right to make adjustments or impose additional fees on a case-by-case basis as a determination of the approval of a Park Rental Permit pursuant to Moorpark Municipal Code Section 12.16.140 and the current City Council Resolution Adopting Rules and Regulations Governing City Park Rentals. As used in this resolution, Director shall mean the City Manager or his/her designee. Section 2.2 Hourly Park Rental Fees Park rental fees shall be charged on an hourly basis based on the Groups and Direct Costs defined in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. Fees may be rounded to the nearest half hour. Rental fees for City park facilities, structures and amenities shall be as follows: Resolution No. 2015-3418 Page 2 Park Rental Description Group 1 Group 2 Group 3 Group 4 Ballfield (softball or baseball) Direct Costs $15 $20 $30 Athletic Field (soccer or football) Direct Costs $15 $20 $30 Open Grass Area Direct Costs $10 $15 $20 Field lights Direct Costs $28 $33 $38 Electricity (other than field lights) Direct Costs , $5 $8 $12 Basketball Court (outdoor) Direct Costs $8 $12 $20 Tennis Court Direct Costs $8 $12 $20 Multi-purpose court (AVCP*) Direct Costs $15 $20 $25 Horseshoe pit Direct Costs , $8 $12 $20 Bocce ball court Direct Costs $8 $12 $20 Picnic table Direct Costs $5 $8 $12 Gazebo (Poindexter Park) Direct Costs $8 $12 $20 Small Pavilion (Campus, Campus Canyon, Glenwood, Direct Costs $15 $20 $30 Mountain Meadows, Tierra Rejada. Maximum 75 people.) Medium Pavilion (College View, Mammoth Highlands, Miller, Direct Costs $20 $25 $45 Peach Hill. Maximum 100 people.) Large Pavilion (AVCP west, Poindexter. Maximum 175 Direct Costs $30 $45 $65 people.) Peppertree Pavilion (AVCP) Direct Costs $75 $100 $150 Peppertree Pavilion (half) . Direct Costs $40 $55 $80 Parking Lot Direct Costs $25 $30 $35 Snack Bar (AVCP) Direct Costs $15 $25 $50 Batting Cages (Poindexter Park) Direct Costs $8 $12 $20 *AVCP =Arroyo Vista Community Park The Director has the authority to interpret the Direct Costs for all Group 1 rentals and to interpret the hourly fee for a park rental not specifically listed, above, based on the most similar comparison. Moorpark non-profit organizations may receive a once-yearly special rental rate in accordance with the Non-Profit Organization Annual Facility Reservation Policy in the City Council's Policies Resolution, and as may be amended from time to time. Section 2.3 Flat Rate Fees Fees shall be charged for administrative and other services and specified equipment rental at a flat rate. Flat rate Rental fees shall be as follows: Resolution No. 2015-3418 Page 3 Flat Rate Fee Description Group 1 Group 2 Group 3 Group 4 Rental Permit Application Fee: Single Reservation Date Permit No cost $10 $10 $10 (Non-refundable) Rental Permit Application Fee: Multiple Reservation Date No cost $20 $20 $20 Permit (Non-refundable) Refund Processing Fee (to process a park Rental No cost $10 $10 $10 cancellation/refund) Attraction/Performer Permit Fee No cost $10 $10 $10 Field Preparation Fee Direct Costs $40 $50 $60 Soccer Goal Rental* Direct Costs $25 $35 $50 Softball/Baseball Base Rental* Direct Costs $15 $20 $25 Vendor Fee (per vendor) Direct Costs $25 $50 $75 * Security deposit also required Section 2.4 Payment Schedule For Reservation Applications submitted more than thirty (30) calendar days in advance of the first rental date requested, and with rental fees exceeding $200.00, the Renter may submit partial payment of not less than $100.00, which will be applied toward the rental fees. Payment of all rental fees is due in full thirty (30) calendar days prior to the first rental date on the Rental Permit. For Reservation Applications submitted thirty (30) calendar days or less before the first rental date requested, full payment must be made at the time the Reservation Application is submitted. For all rentals with rental fees totaling $200.00 or less, full payment must be made at the time the Reservation Application is submitted. Fees for Reservation Applications submitted less than ten (10) business days in advance must be paid by credit card (Visa or MasterCard only), cashier's check, money order, or cash. Personal checks will be accepted only when the Reservation Application is submitted ten (10) or more business days in advance. Reservation dates on a Rental Permit may not span a time period of more than ninety (90) calendar days, except those Rental Permits issued to youth sports organizations for use under an agreement with the City. Section 2.5 Refundable Security Deposits The following security deposit amount(s) shall be collected to ensure return of rented equipment and protection of City property. All or a portion of the deposit may be retained for the reasons specified in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. Resolution No. 2015-3418 Page 4 All Security Deposit Description Groups Soccer Goals $100 Softball/Baseball Bases $100 Snack Bar $500 Rentals 51+ participants $100 Rentals 200+ participants $300 Rentals 500+ participants $500 Attraction Company Deposit $500 Section 2.6 Additional Charges Additional charges over the basic rates are as follows: A. Staff Fees: Staff fees will be charged when staff is required for additional set up, breakdown, or cleanup beyond normal time requirements, for tournaments, for Rentals with 200 or more people, or for special circumstances as described in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. Staff fees shall be charged in accordance with the current billing rate established in the City Council's Staff Billing Rates Resolution, as follows: Part-time staff: Hourly rate equivalent to the current billing rate for the Recreation Leader III position. Full-time staff: Hourly rate equivalent to the current billing rate for the Maintenance Worker III position. B. Police Service Fees: Fees for Police service may be charged for any rental requiring Police services, as determined necessary by the Director. For all Groups, the Police service fee shall be consistent with the City Council's Resolution Establishing Police Service Fees (hourly rate plus a fifteen percent City general government overhead cost). C. Insurance Fees: For Rentals which require insurance in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals, insurance fees shall be charged to Renter in accordance with current rates as established by the City's insurance provider. Insurance fees may be waived if insurance documentation is provided, including certificate of liability insurance and endorsement naming the City of Moorpark as additional insured, in accordance with the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals. D. Large Event and Large Venue Waste Management: Consistent with Article V of Chapter 8.36, Solid Waste, of the City's Municipal Code, all large events and large venues, as defined in Chapter 8.36, are subject to the requirements of that Chapter, including the requirement for a waste management plan and a waste management fee as established by resolution of the City Council. E. Other Charges: Additional charges may be levied for rental requests containing unusual activities or accommodations as determined by the Director. Resolution No. 2015-3418 Page 5 Section 2.7 Cancellation Fees Rental fee refunds for park rental cancellations are subject to the provisions established in the City Council's Resolution Adopting Rules and Regulations Governing City Park Rentals, which includes description of deductions for the Processing Fee and Cancellation Fee. The amount of the Processing Fee is included under Section 2.3, Flat Rate Fees. The amount of the Cancellation Fee for a late cancellation, as described in the Rules, shall be as follows: Description All Groups Cancellation Fee for a Rental cancellation from 29 to 5 calendar 50% of Rental days prior to Rental date. Fee Cancellation Fee for a Rental cancellation less than 5 calendar 100% of Rental days prior to Rental date Fee SECTION 3. This Resolution shall become effective on August 1, 2015. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1st day of July, 2015. C%Lrl1 � Jar ice S. Parvin, Mayor ATTEST: (171-a4-44a. Ser--- 4SiaatifirA0 Maureen Benson, City Clerk �AVe 1Wer Resolution No. 2015-3418 Page 6 STATE OF CALIFORNIA COUNTY OF VENTURA ) ss. CITY OF MOORPARK I, Maureen Benson, City Clerk of the City of Moorpark, California, do hereby certify under penalty of perjury that the foregoing Resolution No. 2015-3418 was adopted by the City Council of the City of Moorpark at a regular meeting held on the 1st day of July, 2015, and that the same was adopted by the following vote: AYES: Councilmembers Mikos, Millhouse, Pollock, and Mayor Parvin NOES: None ABSENT: Councilmember Van Dam ABSTAIN: None WITNESS my hand and the official seal of said City this 16th day of July, 2015. Maureen Benson, City Clerk (seal) rile/ ES