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HomeMy WebLinkAboutAGENDA REPORT 2015 0701 CCSA REG ITEM 10B CITY OF MOORPARK,CALIFORNIA City Council Meeting of q,�_�o,,f ITEM 10.B. ACTION: /j��,2t� r. s i' vMINUTES OF TI IC MEETINGS OF THE MOORPARK CITY COUNCIL AND BY: m Ain.a�,. SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY —tlr mit CSI I Y OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California June 3, 2015 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on June 3, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: Moorpark teen, Stone Hagman-Lawson, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Jessica Sandifer, Senior Management Analyst; Captain Stephen Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Certificate of Recognition of Ms. Senior California, Dr. Gayla Kalp Jackson. Mayor Parvin presented Moorpark resident, Dr. Gayla Kalp Jackson with a certificate of recognition as Ms. Senior California. B. Introduction of New City Employee, Joseph Munoz, Code Compliance Technician I in the Community Development Department. Mayor Parvin introduced new City employee, Joseph Munoz, Code Compliance Technician I in the Community Development Department. 308 Minutes of the City Council/Successor Agency Moorpark, California Page 2 June 3, 2015 5. PUBLIC COMMENT: Chris Ogg, a Moorpark resident, reported he had contacted the California Highway Patrol in Sacramento and had received a quote on the cost to install a permanent truck weigh station for outside the City limits. He also recommended the far eastern portion of Arroyo Vista Community Park could be used as a dog park. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: UNANIMOUS CONSENSUS: It was the unanimous consensus of the Council for Item 9.C. to be heard prior to Public Hearings upon the request of Councilmember Van Dam. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported on having attended a meeting of the Santa Monica Mountains Conservancy (SMMC) on June 1, where there was a presentation about the Rim of the Valley Corridor Special Resource Study with various recommended options. She requested an item be agendized for the June 17 meeting to support Option D from this Study, which would expand the boundaries of the Santa Monica Mountains National Recreation Area and provide opportunities for partnerships with the National Park Service. Councilmember Mikos reported there was also another presentation at the SMMC meeting on Green House Gas Emissions and the Cap and Trade Monies that will be available to communities to help avoid developing opens spaces that are wildlife corridors. She requested a future agenda item on this subject. Councilmember Mikos announced a golf tournament to benefit the Alzheimer's Association will be held on Friday, June 5 at Elkins Ranch Golf Course at noon. Councilmember Van Dam announced, he along with fellow Councilmembers attended the Memorial Day event on May 25 at the beautiful Veteran's Memorial on Spring Road. Councilmember Van Dam announced the amazing "Dream Girls" is playing at the High Street Arts Center. Councilmember Van Dam reported he attended the Moorpark Chamber of Commerce Mixer at the Moorpark Country Club on June 2. Councilmember Pollock reported he attended the League of California - Channel Counties Division dinner on May 29 in Pismo Beach where subjects discussed included retaining local control over State Bills associated with the drought 309 Minutes of the City Council/Successor Agency Moorpark, California Page 3 June 3, 2015 situation and also medical marijuana. He reported he has enrolled in the League's July and September Legislative Institute at his own expense. Councilmember Millhouse requested the Council refer the issue of developing another dog park to the Parks and Recreation Commission for future study to include recommendations and concerns brought up by various speakers. Mayor Parvin requested a public meeting regarding the City's Drought Plan for the July 1 meeting to educate the community. Mayor Parvin announced a free secure paper shredding event for Moorpark residents will be held on June 8 at the Moorpark City Library. Mayor Parvin announced the "Petting Zoo" and "Sing-Along" for the summer reading club at the Library will take place on June 16. Mayor Parvin announced "Read to the Rhythm" summer reading club events for children, teens, and adults will take place every week from June 15 —August 7. Mayor Parvin thanked the Moorpark Friends of the Library for their sponsorship of the summer reading club programs. Mayor Parvin announced a Water-Wise Gardening Workshop Series will be held each Saturday in June at the Arroyo Vista Recreation Center from 9:30 a.m. — 11:00 a.m. covering the topics of: 1) Water-Wise Gardening 101; 2) Garden Design 101; 3) Plant Selection and Maintenance; and 4) Irrigation Systems. The workshops are provided by the University of California Master Gardeners of Ventura County in conjunction with Calleguas Municipal Water District, Ventura County Waterworks District 1, and the City of Moorpark. She requested staff make arrangements if possible to have the workshops video recorded for repeat broadcast on the Government Channel or the City's website. Mayor Parvin announced the Moorpark Beach Bus begins June 16 taking riders to Zuma Beach Tuesdays through Thursdays until August 13. Mayor Parvin announced the Moorpark Summer Youth Bus Pass, providing unlimited ridership on Moorpark City Transit from June 1 until September 4, is now on sale at City Hall and Arroyo Vista Recreation Center. Mayor Parvin announced the annual Fireworks Extravaganza will be held on Friday, July 3 at Arroyo Vista Community Park. Admission begins at 3:45 p.m. for only$5.00. Mayor Parvin announced Café Firenze is holding "Feast of the Beast" on June 10, a benefit for the Boys and Girls Club of Moorpark. 310 Minutes of the City Council/Successor Agency Moorpark, California Page 4 June 3, 2015 AT THIS POINT in the meeting Item 9.C. was heard: 9. PRESENTATION/ACTION/DISCUSSION: C. Consider Youth Sports Organization Use Agreements and Fees for Use of City Facilities. 1) Approve Agreements for the term of July 1 , 2015 through June 30, 2018 with staff recommendations as contained in the agenda report, subject to final language approval by the City Manager, and authorize the City Manager to sign the Agreements; and 2) Approve Fee Schedule with staff recommendations as contained in the agenda report. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report and stated the Transportation and Public Streets Committee held a Special Meeting on May 5 to discuss the fees and is recommending the changes contained in the agenda report. A discussion followed among the Councilmembers and staff regarding retention of the non-resident and the snack bar fees; new requirements for timely submission of applications; and parks assessments not enough to cover costs. Joe Bellomo, Assistant Commissioner for AYSO, stated the increased costs are problematic for a non-profit, but understandable. He thanked staff for the improvements and stated they accept the $1,000 snack bar fee. Sean Segal, President of Moorpark Youth Football, spoke in regard to the 30% decrease in the number of participants making it difficult to maintain the program. He stated they appreciate holding their fee to $7 this year and recommended more communication between the sports organizations and staff. He requested consideration for renegotiation of their Agreement in one year. Theresa Hagman-Lawson, a Moorpark resident, spoke in opposition to the increase in fees for these non-profit organizations that benefit children. Issac Reyes, Vice President of Moorpark Youth Football, stated this increase in fees will eliminate some scholarships for players and reminded the Council that youth sports do bring revenue to the City. A discussion followed among the Councilmembers and staff which focused on: 1) The ability to revisit these Agreements as needed; 2) A recommendation for the youth sports organizations to reach out to local service organizations for help and to promote conversations in the community concerning the deficits in the Parks Assessment District; and 3) For the Transportation and Public .Streets Committee to which the 311 Minutes of the City Council/Successor Agency Moorpark, California Page 5 June 3, 2015 Youth Sports Liaison is assigned, meet more frequently to promote communication. MOTION: Councilmember Millhouse moved and Councilmember Van Dam seconded a motion to: 1) Approve Youth Sports Organization Use Agreements for the term of July 1 , 2015 through June 30, 2018 with staff recommendations as contained in the agenda report, subject to final language approval by the City Manager, and authorize the City Manager to sign the Agreements, with the understanding that these Agreements may be reconsidered as needed; and 2) Adopt the Fee Schedule for Use of City Facilities with staff recommendations as contained in the agenda report. The motion carried by unanimous roll call vote. 8. PUBLIC HEARINGS: A. Consider Resolution Authorizing the Acceptance of a General Plan Amendment Application for Review Consistent with General Plan Amendment Pre-Screening No. 2014-02; a Request to Allow a General Plan Amendment Application to be Filed to Change the Land Use Designation from Freeway/Right of Way to Light Industrial (I-1) Adjacent to 14501 Princeton Avenue, on the Application of Sunbelt Enterprises LLC. (continued open public hearing from May 20, 2015) Staff Recommendation: 1) Continue to accept public testimony and close the public hearing; and 2) Adopt Resolution No. 2015- , authorizing the acceptance of a General Plan Amendment application for review. Mr. Bobardt stated the applicant is requesting a continuance of the open public hearing to June 17, 2015, to allow additional time to discuss with staff and the City Attorney the recommendation for the Development Agreement, and Specific Plan to be processed concurrently with the General Plan Amendment. Mayor Parvin stated the public hearing remains open. There were no speakers. MOTION: Councilmember Millhouse moved and Mayor Parvin seconded a motion to continue the open public hearing to June 17, 2015. The motion carried by unanimous voice vote. B. Consider Final Review of the Assessment Engineer's Report for the Landscaping and Lighting Maintenance Assessment Districts and Resolution Confirming the Levy Amounts and Ordering the Continuation of Assessment for Fiscal Year 2015/2016. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2015-3400. ROLL CALL VOTE REQUIRED 312 Minutes of the City Council/Successor Agency Moorpark, California Page 6 June 3, 2015 Mr. Ahlers gave the staff report. Mayor Parvin opened the public hearing. There were no speakers. Mayor Parvin closed the public hearing. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2015-3400 confirming the levy amounts and ordering the continuation of assessment for Landscaping and Lighting Maintenance Assessment Districts for Fiscal Year 2015/16. The motion carried by unanimous roll call vote. C. Consider Final Review of the Assessment Engineer's Report for the Parks and Recreation Maintenance and Improvement Assessment District and Resolution Confirming the Levy Amount and Ordering the Continuation of Assessment for Fiscal Year 2015/2016. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2015-3401 . ROLL CALL VOTE REQUIRED Mr. Ahlers gave the staff report. Mayor Parvin opened the public hearing. There were no speakers. Mayor Parvin closed the public hearing. MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to adopt Resolution No. 2015-3401 Parks and Recreation Maintenance and Improvement Assessment District for Fiscal Year 2015/16. The motion carried by unanimous roll call vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Resolution Approving Seven Year Capital Improvement Program for the Department of Public Works for Fiscal Year 2014/15-Fiscal Year 2020/21. Staff Recommendation: Adopt Resolution No. 2015-3402. Mr. Klotzle gave the staff report. There were no speakers. 313 Minutes of the City Council/Successor Agency Moorpark, California Page 7 June 3, 2015 In response to Councilmember Mikos, Mr. Kueny stated the 2902 — MRA Operations Fund should be removed from the CIP report on stamped page 255 of the agenda report as it no longer exists. MOTION: Councilmember Van Dam moved and Councilmember Millhouse seconded a motion to adopt Resolution No. 2015-3402 approving the Seven Year Capital Improvement Program for the Public Works Department for Fiscal Year 2014/15- Fiscal Year 2020/21, as amended on stamped page 255 of the agenda report. The motion carried by unanimous voice vote. B. Consider Drought Action Plan. Staff Recommendation: Consider the Plan and provide direction with formal adoption to be scheduled for July 1, 2015. Mr. Laurentowski gave the staff report. There were no speakers. In response to Councilmember Mikos, Mr. Laurentowski stated turf will not be removed on the site of the Veteran's Memorial as this area was designated "Peace Meadow" "as part of the symbolic design. She requested signage be placed at the Memorial to commemorate the symbolism of the various parts of the design. A discussion followed among the Councilmembers and staff which focused on: 1) Scheduling a public meeting for July 1 to discuss the drought plan with more defined costs; 2) Ability to fast track approvals for landscape designs; 3) Making changes to the existing Landscape Design Guidelines to include drought tolerant plants and 4) Ventura County Water Works District 1 has not announced restrictions as yet. Councilmember Mikos requested a Box Item communication from staff on the existing infrastructure related to water use, recycled water use, and potential for requiring new development to use recycled water. UNANIMOUS CONSENSUS: It was the unanimous consensus of the Council to schedule a public meeting and formal adoption of the Drought Action Plan for July 1, 2015. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Mayor Parvin moved and Councilmember Millhouse seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Special Joint City Council/Arts Commission Meeting of April 8, 2015. Staff Recommendation: Approve the minutes: 314 Minutes of the City Council/Successor Agency Moorpark, California Page 8 June 3, 2015 B. Consider Minutes of Special Joint City Council/Planning Commission Meeting of April 8, 2015. Staff Recommendation: Approve the minutes. C. Consider Minutes of Special City Council Meeting of May 20, 2015. Staff Recommendation: Approve the minutes. D. Consider Minutes of Regular City Council/Successor Agency Meeting of May 20, 2015. Staff Recommendation: Approve the minutes. E. Consider Warrant Register for Fiscal Year 2014/15 — June 3, 2015. Staff Recommendation: Approve the warrant register. F. Consider Agreement with Colasti Rene Mayfield dba Rene Mayfield for Graphic Design Services. Staff Recommendation: Authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. G. Consider Agreement with Reel Life Pictures for Video Production and Operation Services. Staff Recommendation: Authorize the City Manager to sign the Agreement, subject to final language approval by the City Manager. H. Consider Amendment to the Local Street Access Agreement between the City of Moorpark and Waste Management of California, Inc., Doing Business As the Simi Valley Landfill and Recycling Center. Staff Recommendation: Authorize the City Manager to sign Amendment No. 6 extending the Agreement to December 31, 2015, subject to final language approval by the City Manager. Consider Resolution Amending the City of Moorpark Franchise Agreements with G.I. Industries and Moorpark Rubbish Disposal, LLC, for Both Residential and Commercial Solid Waste Services, and Authorize the City Manager to Execute the Amendments to the Agreements to Extend Term to December 31, 2015. Staff Recommendation: 1) Adopt Resolution No. 2015-3403, amending the Franchise Agreements to extend services to December 31, 2015; and 2) Authorize the City Manager to execute the Amendments to the Franchise Agreements, subject to final language approval of the City Manager. J. Consider Resolution Authorizing the City's Fiscal Year 2015/16 Transportation Development Act Claim for Bicycle and/or Pedestrian Article 3 Purposes. Staff Recommendation: Adopt Resolution No. 2015- 3404. 315 Minutes of the City Council/Successor Agency Moorpark, California Page 9 June 3, 2015 K. Consider Amendment No. 12 to Agreement with David S. Hopkins (Pacific Sweep) for Street Sweeping Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 12 extending to the Agreement until December 31, 2015, subject to final language approval by the City Manager. L. Consider Amendment to Agreement for Traffic Engineering Services for Traffic Signal Operations with Hartzog & Crabill, Inc. Staff Recommendation: Authorize the City Manager to sign Amendment No. 6 extending the Agreement until June 30, 2016, subject to final language approval by the City Manager. M. Consider Surety Bond Reductions . (Bond No. 81961930 and CMS0271453) and Surety Bond Exonerations (Bond No. PB00579800006 and PB00579800007) for Toll Land XX Limited Partnership, Tract 5463. Staff Recommendation: Authorize the City Clerk to reduce the Grading Bond No. 81961930 and Improvements Performance and Payment Bond No. CMS0271453 by fifty percent, and fully exonerate the Stormwater Runoff Corrective Measures Bond No. PB00579800006 and Site Remediation Bond No. PB00579800007 for Toll Land XX Limited Partnership, Tract 5463. N. Consider Resolution Approving the Renewal of a Grant Contract Agreement Amendment No. 8 with the Ventura County Area Agency on Aging NCAAA) Older American Act Title III-C Funding for the Operation of the Senior Nutrition Program. Staff Recommendation: 1) Adopt Resolution No. 2015-3405; and 2) Authorize the City Manager to sign all related VCAAA Agreements for Older American Act Title III-C Grant Funds. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. AT THIS POINT in the meeting, Councilmember Millhouse announced the ground breaking ceremony of the Donlon Road Realignment project in Somis on Friday, June 5 at 12 noon. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of Items 12.C. and 12.D. on the agenda. MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to adjourn to closed session for a discussion of Items 12.C. and 12.D. on the agenda. The motion carried by unanimous voice vote. The time was 9:21 p.m. 31 6 Minutes of the City Council/Successor Agency Moorpark, California Page 10 June 3, 2015 C. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Agency Designated Representative: Steven Kueny Unrepresented Management Employees: Active Adult Center Supervisor; Administrative Services Manager; Assistant City Manager; Assistant Engineer; Budget and Finance Manager; City Clerk; City Engineer/Public Works Director; City Manager; Community Development Director; Economic Development and Housing Manager; Finance Director; Information Services Manager; Landscape/Parks Maintenance Superintendent; Parks and Recreation Director; Planning Manager; Public Works Superintendent/Inspector; Recreation Services Manager; Recreation Supervisor; Senior Human Resources Analyst; Senior Information Systems Analyst; and Senior Management Analyst D. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Section 54957.6 of the Government Code) Agency Designated Representative: Steven Kueny Represented Employee Organization: Service Employees International Union, AFL-CIO, CLC, Local 721 Present in closed session were Councilmembers Mikos, Millhouse (left at 9:33 p.m.), Pollock, Van Dam, and Mayor Parvin; Steven Kueny, City Manager, and Deborah Traffenstedt, Assistant City Manager The Council reconvened into open session at 9:36 p.m. Mr. Kueny stated Items 12.C. and 12.D. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 9:36 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 317