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HomeMy WebLinkAboutAG RPTS 1992 0312 PR SPCITEM 01 Fe%9 MOORPARK oftx$ 2-‘4 799 Moorpark Avenue Moorpark, California 93021 805) 529-6864 4q Fo MOORPARK,CALIFORNIA P&R COMMISSION MTG OF .3-fa- 199 a TO: The Parks and Recreation Commission ACTION: la /lex" FROM: Donald P. Reynolds Jr. , Management Analyst r' DATE: March 10, 1992 SUBJECT: Discussion of Arroyo Vista Community Park The following will summarize the history related to the development of Arroyo Vista Community Park, ("AVCP") , and request that the Commission select the tot lot equipment to be considered for the design of the park. Background The development of AVCP has always been with the common understanding that this would be a community park. Special interests are not to be specifically provided for in terms of facilities developed at the site, because this would exclude other community uses. The Commission has been involved since 1988 in the development and planning stages of this park, and will continue to be in the future. In August of 1988, the Commission and the Council held a joint meeting to discuss the master plan for AVCP. From this meeting, concept plans" were developed leading to the final master plan. On January 30, 1989, a second joint meeting between the Council and the Commission was held. A specific concept was selected to be developed into a master plan, but the matter was referred back to the Commission for follow up discussions relating to the specific areas of improvement, and requesting that the Commission present to Council a Phase I development plan based on the funds available for the park's development. On February 27, 1989, the Commission discussed the "Master Conceptual Plan A, " unanimously recommended 19 additional considerations to be included in the development of the park. These recommendations included tennis courts, racquetball courts, basketball courts, a band shell , moving the gym and the community center, and the pool. It was recommended by the Commission to the Council that a three pool complex be developed consisting of the following: 1) 50 meter X 25 yard competition pool; 2) 25 meter X 25 yard diving/water polo pool; 25 meter X 25 yard training/instruction/warmup pool with a depth from 2 1/2 feet to 5 feet at center. PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Paper These issues were brought to the Council March 7, 1989. In review of the recommendation from Council, one pool was removed, leaving two. The Council also directed once again that the Commission recommend a "Phase I" for development based on the funds available. By August of 1989, the master plan was approved, Phase I improvements were approved, and the program was prepared for implementation. Between August 1989, and August 1990, land right of ways were acquired and legal descriptions were developed for the property. On November 5, 1990, the legal description of the park was completed. Utilities such as water pumps near the Simi Arroyo were arranged, and hydrology studies were conducted in 1991. In January of 1992, the Public Works Director, Ken Gilbert, adopted this project. In his report to Council January 8, 1992, the matter of the expanding the Community center was addressed. The City's architect developed a conceptual design for the building to include a variety of activities outlined by staff. It was determined that these activities could not occur in a building of the predetermined size, and that either activities would be limited, or the size of the building expanded. The first recommendation of this report to Council, after conferring with a Council Committee on the matter, was adopted authorizing the addition of 5,000 square feet increasing its size by 50%. Currently, staff is pursuing an architect to design the specific development of Phase I. The Request for Proposals ("RFP") was distributed this week, and closes on April 6, 1992 . Part of the RFP" includes loose language concerning a tot lot, and the potential for a second tot lot area. This is a loose description, because the tot lot play equipment is to be determined by the City, and then the area will be designed by the architect. At this time, this has been requested of the Commission- to determine what kind of tot lot play equipment shall be recommended for this park. Discussion Because the RFP is due to the City by April 6, the Commission must select equipment at this meeting, or plan for a special meeting at the end of the month to continue this discussion. An excerpt from the RFP describing to the potential architect the description of the tot lot is provided in Attachment "A. " Attachment "B" illustrates where the tot lot will be located. The potential for a second tot area is available, if the funding exists. A selection of the tot equipment is provided for the Commission's consideration in Attachment "C, " which includes equipment to accommodate those people who are have a physical mobility limitation, in accordance with the Americans with Disabilities Act, ADA") . Staff will bring to the meeting additional catalogues incase the Commission would like to evaluate other options. The Commission is unanimously satisfied with the equipment currently located at the Community Center and the new equipment at Griffin Park. This is the basis for staff's recommendation. Recommendation That the Commission select tot lot equipment for the designated tot area, and provide staff with a second alternative in case a second tot area can be developed, then direct staff as deemed appropriate. Attachments: A) RFP Excerpt Describing the Tot Lot Area B) Site Plan of the Park Describing the Tot Areas C) Selection of Tot Lot Play Equipment Fr/ 10) Utilities: A utility plan is also in the process of being prepared. Said plan will include a design for the proposed construction of sewer, water, gas, electric, telephone and cable television facilities. Said plan will show the location of all such facilities, including the tentative locations of utility junction boxes. It will be the responsibility of the Consultant to determine the final location of all above ground facilities and to determine the location of all required points of connection to each utility. Provisions shall be made to provide telephone service to certain areas of the park. 11) Rest Rooms: The City will provide the Consultant with a previously prepared design for the construction of a rest room building in the vicinity of the softball fields. The Consultant shall incorporate these plans and specifications in the final design package. 12) Concession Stand: The design for the above Rest Room building includes an area which could be used for concession sales activities. 13 ) Tot Lot: The design shall include provisions for thefkconstructionofoneTotLotplayareajusteastofthe softball fields as shown on the Illustrative plan Exhibit 1) . The primary play apparatus is to be determined by the City. Upon selection, the manufacturer's name and model number of said apparatus will be provided to the Consultant to be included in the design package. The Consultant shall design an appropriate and adequate sand area, fencing, benches and other related improvements for the Tot Lot area. 1, 14) Additional Tot Lots: The City reserves the right to add additional tot lot play areas. The Proposal shall include a separate unit cost for the design effort required to add each additional Tot Lot Area. 15) Picnic Shelters: The City will provide the Consultant with a previously prepared design for the construction of a picnic shelter. The location and number of picnic shelters will be determined by the Consultant, subject to the approval of the City. The picnic shelter plans and spepifications shall be made a part of the final design package. 16) Entry Statement & Monument Sign: The design shall include a design for an Entry Statement, including a monument sign, to be located at the park entry on Tierra Rejada Road. 4 4- A .‘,......_i_Acili sly71 Ei.‘14- 4E) _ t. j u' FIELD, Inn TO - at ErFeYbKING T/ NO 1 2, G 0) - 1/4- a•.=N S AMU.SO rACEi 12.., C. t _1 PARKIN IeC3 t. n P t4CING LOT !/ i., r t.,• 09., 4..„ s OSSr CFS - yam 7' , a. J•- r . r s . i •S 4(' a ..a — ter.; COM UN?.r - ER Y, t..; MOONS•. TaN •> ter ; iI' . • t.111,..•-•;19-y i L. s' Q 1 CANENOON g r y 1 2• 1i;yrA' : S • ice: IN 7 ,„•,41),\ •:fri° 4,„......: . •••••,, ,.•sOL46.•I. rir--) 6-•, . , •••4 AO W I T r, Tui` PL r."-- ' t - rJ ENTRY 4 4 wif: k% , I i,Ntle r..: j , ,:_ Sri 3 ./e' 41 r, i9` /.s :1 49 lam.. J. nr• s t o it JOGGING/-'• E TRATE x5.2: 1- 1'"__ ATIC<ENTRR P N BUILDINGIFF I, • .••'•••„ i;• 4 - c^+ ., - g x>>JgIE MILE BKTANtE t1J P P,— :ts, `4 - / •1EAUUIG P000, QFIQSE STATIONS i a 1. iFSTNOON/LOCIt N NOON c*i MAKERS O GRASSY KNOW 'OfFiCES TOT-LOT u PATIO AKA • 1 \ 1-`x•+» 13, szs I- I 3 00 fel OF MOORPARK ARR©Y@ Wfl1i1A DA oC@MMUE?UUW I FEATURES 3 x_,,,,....,,,..z.,„_....,._._._._..,____,.„,,,._.,t.,.....__.,_,.,__,,_.ATTACHMENT C 1 IMOOUNT TAIN `/ FORGE i METAL PARTS HAVE A BAKED-ON POLYESTER DRY POWDER FINISH DURABLE,DOUBLE WALL if. - •'!" 1 POLYETHYLENE CONSTRUCTION r10,;-#: ''--:-.-1/ : SEATS ARE DESIGNED 10 HOLD CHILDREN ON L SNUGGLY FOOTRESTS PROVIDE ADDED STABILITY FOR USERS ilk 4). 4iii.„.., A it4k 2:i-A( 1S..,‘ ' F x MEETS ALL CPSC GUIDELINES FOR INNOVATIVE, SUPER,HEAVY SPRING ROCKING EQUIPMENT CONICAL5, — •DUTY,CAST SHAPED FOOTING Detailed specifications are availahle upon SPRING HAS A PLATE AND request. WIDE BASE JR i r---------..........----.---`-"' FOR BETTER SPACERS ARE STABILITY AND TRULY THE ANCHORING BEST IN THE 7 INDUSTRY o AND A NARROW TOP PROVIDING A AVAILABLE 1 r a BETTER FIT TO FOR RIDER BODY INSTALLATION AND USING FOOTING PLATE AND SPACERS • I IMPROVED -- , •-=—' _- HOLD SPRING SPACING SECURELYCONCRETE PREVENTING PINCHING OF HANDSACTIONFOOTINGS AND FEET lir 96 I ROYAL RIDERS Royal Rocker SR103-D Rocker with tan body 67 lbs l":'I SRill3-Z Rocker with green body 67 lbs i SR103 1 Rocker with red body 67 lbs IP 1i iiir'4 y_ 11,tea M i 4,',..:1- ,. f A l Ga 11 t. lif, • C...., I Bubbles the Whale if SR104-M Bubbles the Whale 80 lbs t • fT1.'.4N7 t tc .• 1 1l III ILL It 1 4-14-6 1 O 2,) 1 IRON' 1VIOUNTAIN. ...„,,... FORE s r d 1- I 4 ,i: 97 IR N I DI;lei I M I):11 tfeltZ g I resigned for children 2 to 5 years or 2 to 12 years Peck Ilerght Conversion(hart e Auommodates 28 to 12 children Inches Meters i). -' q' Play structure size 21 ,t 12 It, 4m - 1 6.711m v 976n 24 6m j r Number of play es sols .... IH s out I s' Appron resilient surface area 38's 48' M•l\( II 59m v 1464m) 1%11POI'IR I - I IIII Nick r-- .mo\A resdieut safety sur(see b recommended under and around all play structures.y_I Q oA( Big C'iMERA LOCATION 011 - f is r, r! j I r f r- 6. 100 7..., of, \Ail 4,. 7' . ..'sn i_,:;.___:. r 10 30 31 II/AM for children S to 12 bears a nM A.\ommoaiates i7 to 17 children Deck Height i onscrsam('hart i L\.n Nay structure site.. .. 26 %13 Inc he- Meters 1, ,' 1\lun llmX104m1 25 s 1 A.,IllnI I!till7m Number of play events. 1: 1I,M In SmApprox.resilient surface area....42•%;(1 1 02.9m x 15.3m1 36 1 2m i 4 rest!, it su(rh,•urf ice n- er::eunderl63 --_— l6m Il l ,nlThisunitcanbeeasilyadaptedforusebx under and aroun.i a(I ylay•-•..tures 2 to 12 year olds.Please inquire for details 1\.I ifriNNII1\ \`I tIIii MI(%Mllp\ N.,:„ 40: te Y,E/i I i , j11 i flllllllUlllllll 4--"18, 14NP.: Adj— : 111: 71, 41:, Ili l 1 41‘ . / " ki, . - . 01:11, -N. 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Ito, I"' •• ,...,-,\ e'• •,,....UIS. OZ 1 UIE Zt 11,71 4.3,11r 1 , 1,1111111 , 14 1 1111,111 siaialAl satpui 1/4, •.cs. ' ,INI,41,12_, k,•4%, ,,,,,...._.. . 4 IINN 1 MID 1101sAdAt103 itItkali 1"C' . 40,-,-— 4 1 41t--4111111 III/ 1\111111, ,1 INA 1 111111 111 Mt Li%WS SO It i • L11_.:• IS •raw anqins luaws:u•XOlikiv 4 tZ. swan:,Aria JO ta.itunN r,11),Illp.- , .010. '1101.11,1M 4 WI,i\ 11411 IL III) 0 il i",," .. , 1,,,,,..,,,„,.,,,It. st ails Aim mils AVM CI,BM till Z'S 11i an. •• ,„11111114111111111011% tri S uaJpipp mi paoUls...t I SI R2174C17 aft (ITN OPaPpK °9 ITE (/Vl .,.� i� . . � MOORPARKTM T7.3 0-7) 4 ) ,� 4 (0001 m 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 O°99TE0 ��` ,,2::.) PARK CALIFORNIA COMMISSION MTG ,3i= 3- 1 199 ° TO: The Parks and Recreation Commission ACTION: v.dcymit P:11 a A,o4c4 *K ea( b FROM: Donald P. Reynolds Jr. , Management Analyst/ BY ,D. �[l�ric�cli•, DATE: March 10, 1992 SUBJECT: Consider Volleyball and Horseshoe Pits at Griffin Park The following report is the result of staff's consideration of adding volleyball courts and a horseshoe pit at Griffin Park. After careful consideration of these items, staff recommending that the value of the open space be preserved by not including these improvements at this park. Discussion Many improvements have been added to Griffin Park in the past six months including additional play equipment, lighted basketball courts and a rest-room facility. During the February 1 , 1992 , Park Tour by the Commission, staff proposed to reduce the number of volleyball courts in order to make more open space available. The Commission appeared to concur that this concept would help to mitigate the crowded conditions developing at this park. Staff explored the Commission's recommendation to eliminate one of the two sand volleyball courts, and determined that making this change would have very little impact on expanding the open space. The volleyball court would have to face north/south (because of street traffic) and would still interfere with the open space. The area to be occupied by this court is approximately 30 feet by 60 feet. In an attempt to create a horseshoe pit for the park, a design was developed based on a similar plan present in Simi Valley. A horseshoe pit is 50 feet in length by 6 feet wide. Together, the open space is reduced by an area of approximately 60 feet by 50 feet. A conceptual drawing is attached which shows the open space with a double volleyball court. In review of this drawing, it is obvious that providing this facility occupies roughly one third of the available open space. Staff feels that preserving this open space will provide the public with a more universal use for this park. To date, one request has been received by staff for volleyball , and no mention of horseshoe pits has been requested by the public. Temporary turf volleyball can be set up, while soccer is being played. The savings from the PAUL W. LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR. Mayor Mayor Pro Tern Councilmember Councilmember Councilmember Printed On Recycled Paper City's landscape contractor will also be of benefit. The existing sand could be removed and used to fill play areas at surrounding parks at minimal costs to the City. It would be relatively simple to replace the turf where the sand currently exists. In general , staff has concluded that enough improvements have been provided to this park, and that additional considerations will limit the universal applications associated with the open space. The open space is more attractive, and easier to maintain. Therefore, staff is requesting that the Commission review these considerations and consider deleting sand volleyball and horseshoe pits from the immediate schedule of improvements. If the community expresses a desire that has not been expressed thus far for these improvements, than the matter can be reconsidered at that time. Recommendation That the Commission eliminate sand volleyball and horseshoe pits and replace with turf and possibly turf volleyball . Attachment: Conceptual Drawing of Griffin Park • • •• • ': , 0:,.......0.47...41.0.).-///‘ 'F•N'iNC147,..,.7.fi., S .. • ', "'Th..... f • . ' 1, .• g.:):NiRlgr.' . •• ' . Y••• .e., 5 '• i,,.I„ i,,,r..01.5 Pt •-•1-9,,lik I,:. '.••••;4::.'•k•.-W•.....`" .....'•;%......... . " •.7 . *- ......• „ '.%. •••'...:;": '''',:•.:f ••'••• . ' . .•••"••• 'T;';•:•f.VAkt.el• ....•'•vinad, . 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Reynolds Jr. , Management Analyst /y DATE: March 10, 1992 SUBJECT: Consider City Participation in the "Freedom Tree" Program The City has a grant opportunity to procure trees with the assistance of the Freedom Tree organization, and is requesting that the Commission consider the needs in the City for trees, and the potential to plant trees that could be dedicated by the Freedom Tree Organization. Discussion Please find attached a summary of a grant that is available to the City for the procurement of trees, written to the Council by Richard Hare, Deputy City Manager, February 28, 1992 . At the time that this report was written, staff was not aware of the potential to combine this grant with the Freedom Tree Organization's objectives, and develop a City program where trees are dedicated to the Freedom Tree Organization's objectives. The Freedom Tree Organization has a mission to plant half a million trees across the country in honor of past, present and future military personnel. In support of the troops that defend the nation's interests across the globe, the Organization dedicates trees planted only on public property, to those who serve or have served in our miliary establishment. In an effort to achieve the objective of the Freedom Tree Organization, charter members from Simi Valley have worked with the Park District to procure grants to obtain trees, and plant the trees marking them with a plaque to commemorate our troops. Last year, a grant for $119,000 was provided to Simi Valley for planting of trees along the Simi Arroyo. In the past, trees have been dedicated via the Organization in two other Simi parks. Becoming aware that the two programs can work we41 together, staff is pursuing the possibility of developing a program in Moorpark. The trees will have to be planted by September, 1993 , and the grant application has to be completed in March. Applying this program to Arroyo Vista Community Park is not possible at this time. Staff is requesting that the Commission evaluate the need for trees in other parks in the community, and PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR. Mayor Mayor Pro Tern Councilmember Councilmember Councilmember Printed On Recycled Paper defer a plan for Arroyo Vista Community until next year. Recommendation Evaluate City needs, participation in the program and make suggestions to the Council for areas to benefit by the program. Attachment February 28, 1992 Staff Report G. Consider City Participation in the "Freedom Tree" Program . Staff Recommendation: Evaluate City needs , participation in the program and make suggestions to Council for areas to benefit from program. Staff reviewed his agenda report, and in response tc Coo.missioner Stratton, stated the City can select the type of trees to be planted and disburse them. The trees must be planted by September, 1993 . The City :an obtain 200 trees through its agreement with Boething Treeland Nursery. The cost for trees above 220 was not known by staff, but he will investigate -t . MOTION: Commissioner Vc-ke moved and Commissioner Hall seconded a motion to ac:ept staff ' s recommendation and explore the need for trees in Monte Vista Nature Park and Glenwood Park. Unanimously approved. 7 Pa ~ MOORPARK 4111. 799 Moorpark Avenue Moorpark, California 93021 805) 529-6864 OO J 1 TO: HONORABLE CITY COUNCIL FROM: RICHARD HARE, DEPUTY CITY MANAG DATE: February 28, 1992 SUBJECT: Consider Authorizing the Submission of a Grant Application to the National Small Business Tree Planting Program A grant application packet was received from the California Department of Forestry and Fire Protection (DFFP) for the above cited program. The purpose of the program is to rapidly increase employment opportunities in local communities, to encourage and promote small businesses by contracting with them to plant trees on landed owned or controlled by state or local governments. This activity has not been anticipated, therefore staff is requesting Council direction regarding participation in the program. Background The program's objective is to encourage the employment of small businesses with fewer than 100 employees through the planting of trees. Local governments are asked to submit their grant applications by March 16th describing the types of plantings and the areas which would be selected for planting. The program also calls for a match of local funds or in kind match which can include three years of maintenance activity. The total funds available for the project are $1, 743 , 166. The average award amount is not specified or known by the DFFP. The City currently plants trees as required when building a new park, improving an existing park, making right-of-way or median improvements, or when requiring a developer to make improvements. The City currently has a lease agreement with Boething Treeland Farms whereby the City receives 200 trees without charge each year throughout the term of the lease agreement which runs from August 1, 1988 through July 31, 1993 . PAUL W LAY•RASON JR JOHN E NOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E TALLEY JR. May:, Mayo, =ro Tern Councilmember Councilmember Councdrember Honorable City Council February 28 , 1992 Page 2 Preparation of the grant would require approximately twenty tc forty staff hours to locate potential sites for planting, prepare appropriate maps, complete the application and submit it to DFFP. Due to the time constraints associated with this application, if the Council authorized staff to proceed all other activities would have to be delayed. It is anticipated that the Administrative Services Management Analyst and the Community Services Secretary would prepare the grant documents and back up information and the final grant submission would be reviewed and approved by the Deputy City Manager. The grant calls for the planting of the trees during a one year period from September 1992 through September 1993 . During the planting phase the Maintenance and Operations Supervisor would have to supervise the plantings. It is estimated he would have to spend approximately 80 hours to supervise the program. Financial record keeping and auditing of the program would also require staff time. It is etimated at sixty-two (62) hours over the eight years during which the program would be carried. Proposal Concept If authorized to proceed the general concept would be to match the 200 trees already due to the City from Boething Treeland Farms. The potential locations for plantings would be along residential streets, as borders between parks and residents, and at the Arroyo Vista park. The varieties of trees to be used would be Londen Plane Sycamore) , Coast Line Oak, Valley Oak, Cork Oak, California Sycamore, Myoporum Carsonii, Aristocrat Pear, Canary Island Pine, Brisbane Box, Chinese Pistacho, Chinese Elm, Schinus Molle, Jacaranda, Ash, Pepper Tree, and Carrot Wood. The trees would be 15 gallon or 24" box trees and would vary in cost from $45 to 225. The grant request for the 200 matching trees would be estimated at the average cost of $135 for a total of $27, 000. The labor cost for planting the 400 trees would be part of the grant application. It is estimated at $55 per tree for a total cost of $22 , 000. The City would match this grant amount with in- kind labor and maintenance costs for the first three years after planting. The total grant application per the above proposal would be 49, 000. Honorable City Council February 28 , 1992 Page 3 Conclusion The possible award of $49, 000 in grant funds for planting additional trees would be offset by the delay in existing priorities established by the City Council and the required redirecting of 182 hours of staff time to this project. The City currently has an agressive tree planting program and arrangement with Boething Treeland Farms, which would make this program superfluous. Staff, therefore will not take any further action and will not apply for this grant unless the City Council directs staff to do otherwise. Recommendation Receive and file. attachment: Grant Package pp. 1-4 1 'i , •,'Qrti.. '-t =ESOURCES AGENCY PETE WILSON, Goy,no, DEPARTMENT OF FORESTRY AN FE PROTECTION Afr,p,- :4 94:'E :E':' i14'1 6) 653-9420 R 34 JANUARY 31, 1991 TO: STATE AGENCIES, COUNTY AND CITY AGENCIES, SCHOOLS, SPECIAL DISTRICTS AND OTHER NON-FEDERAL GOVERNMENTAL AGENCIES t-------3--3GN,- FROM: RICHARD A. WILSON, DIRECTOR SUBJECT: NATIONAL SMALL BUSINESS TREE PLANTING PROGRAM GRANTS 1992 APPLICATION AND GUIDELINES PURPOSE The Small Business Administration Appropriation Act, Public Law 101-515, was signed into law November 5, 1990. Section 4 of that legislation authorized grants for any state for the purpose of contracting with small businesses to plant trees on land owned or controlled by such state or local government. Section 24 (c) further states that the purpose of the legislation is: to encourage and develop the capacity of small business concerns, to utilize this important segment of our economy, and to permit rapid increases in employment opportunities in local communities. To accomplish those purposes Grantees are directed (1) to utilize small business contractors or concerns in connection with the program and (2) to divide a project to allcw more than one small business concern to perform the work under the project. 1-Ie 4 Va) 0 FFCITYI CE F OEOFBF CM11; 1V1R1 9PA9AN2 RAKG E R coNsEivA.T.3+,, ES WISE USE—KEEP CALIFORNIA GREEN AND GOLDEN INTRODUCTION The California Department of Forestry and Fire Protec-zion CDF) is accepting applications from state and local governmental agencies for the allocation of tree planting funds through a program sponsored by the U.S. Small Business Administration. Grants are available to state and local agencies for the puipose of planting trees on state or local government owned or controlled land. For further assistance, please contact Jonathan Rea a:: 916) 653-9420 or Don Banghart at (916) 653-9447. PROGRAM OVERVIEW Funding Instrument:Grant Funding: The total amount of grant dollars available to the State of California is $1,743,166. Matching Requirements: 25% of 1st half of project plus 45% of 2nd half of project, cash or in-kind Matching can include CDF administrative charge) . CDF Administrative Charge: CDF will charge up to 20% of the grant amount for administrative support, payable upon contract signature. Closing Time and Date for the Submission of Applicants: March 16, 1992, 5:00 p.m. local time Project Starting Date: Prior to September 30, 1992 Project Duration: 12 months Project Completion Date: September 30, 1993 Authority: Section 24 of the Small Business Act, 15 U.S.C. Section €51 2 GRANT SPECIFICATIONS Grant money can only be used 'or purchasing anc-I plan-zinc trees using small businesses, on lands owned or conzrolle:1 by state or local governments. Tree inventories, care and maintenance, site preparation, supervision and removals, are not eligible for reimbursement, but may be shown as part of the applicants in-kind or matching contributions. Small businesses (less than 100 employees) must be used for any tree purchases and contracted tree planting under this project. More than one business should be used in a single project. Examples of eligible businesses would include firms in the following areas of endeavor: landscape and tree care, forestry and reforestation, ornamental horticulture, nursery stock, or lawn and garden supply. PLANTING SPECIFICATIONS Plantings may be on wildlands or used for urban tree plantings. Trees planted under this program may be bare root seedlings, whips, balled and burlapped or container stock. Trees must be suitable to the planting site, and standards for planting stock and planting practices must be professionally reasonable and customary. As a minimum, planting methods, care and maintenance, will be in accordance with the Forestry Handbook, 2nd Edition, Karl Wenger, Editor, for the Society of Foresters. Trees may be planted only on state or local government property including street right-of-ways) . MATCHING FUNDS Grants must be matched by an amount which is equal to 25% of the 1st half of the total project cost plus 45% of the 2nd half of the total project cost. The CDF Administrative charge of up to 20% of the grant amount must be cash paid to the CDF and is considered matching funds. The matching funds can be either cash or in-kind match. In-kind contributions would be the cost or value of administration of project activities; the care, watering and maintenance for up to three years after the planting of trees; supervision, protection of the trees, etc. CDF will charge up to 20% of the grant amount for administration of the grant program, to be paid pursuant to a contract being signed. 3 P An example compu:lation of MAXIMUM GRANT AMOUNT and MINIMUM MATCHING AMOUNT is shown below: EMANYLE Total project costa equals $470,000 Hatching requirements (minimum) a) 25% of 1st half of total project cost b) 45% of 2nd half of total project cost Computations for matching (minimum) Half of total project cost equals $235,000 a) 25% of 1st half (.25 x 235,000) = $ 58,750 b) 45% of 2nd half (.45 x 235,000) = $105,750 c) $58,750 + $105,750 = $164,500 * match Computation of maximum grant amount Total project - minimum match = maximum grant 470,000 - $164,500 = $305,500 ** maximum grant Match can include CDF administrative charge, matching cash and in-kind expenses. Grant amount must be spent on contracts with small businesses for purchase of trees and actual planting of trees. APPLICATION PROCEDURES The CDF will accept requests which will be consolidated into a single application to be forwarded to the U.S. Small Business Administration for consideration. Your package must include the application form and a vicinity rap of planting locations. Your application must be cn the application form provided and include applicable attachments as necessary or your application will be disqualified. Maps are to be black and white reproducible, on 8-1/2 x 11 paper. The completed requests must be submitted to the CDF by close of business, (5:00 p.m. ) Monday, March 16, 1992 . Applications received after that date and time may not be considered. If the grant proposal is approved by SBA, funds will be available after spending authority is granted by the State of California and when a contract is signed and work is performed. All work shall be completed by September 30, 1993 . EVALUATION CRITERIA The CDF will screen requests and reserve the right to select those deemed appropriate to include in the California application to SBA. Criteria used will include current state policies, economic needs, amount of agency contributions to the project, percent of match) , and the public benefit of the project. 4