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HomeMy WebLinkAboutAG RPTS 1992 0713 PR REG PARKS AND RECREATION COMMISSION AGENDA July 13, 1992 7:00 p.m. Moorpark Community Center, 799 Moorpark Avenue 1 . CALL TO ORDER: 2 . PLEDGE OF ALLEGIANCE: 3 . ROLL CALL: Commissioners Hall, Stratton, Thompson, Volke and Chairman Corzine. 4 . PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Recognizing July, 1992 as Parks and Recreation Month. 5 . REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6 . PUBLIC COMMENTS: 7 . CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of June 8, 1992. Staff Recommendation: Approve as presented. B. Receive Staff's Status Report of City Parks. Staff Recommendation: Receive and file the report. C Receive Status Report of "July as Parks and Recreation" month. Staff Recommendation: Receive and file the report. D. Receive Tentative Budget for Park Improvements and Special Events for FY 1992/93. Staff Recommendation: Receive and file the report. E Status of South Meadows Park Play Equipment Upgrade. Staff Recommendation: Receive and file the report. 8 . DISCUSSION/ACTION ITEMS: A. Consider Special Event Report of June 26 Youth Dance. Staff Recommendation: Open forum discussion; receive and file the report. B. Consider Expanding Dances to Include Older Children. Staff Recommendation: Consider recommendation to Council concerning teen dance concept. C Consider Arroyo Vista Community Park Tot Lot Improvements. Staff Recommendation: Consider revised design and plans for both proposed tot lots. D. Reconsider Upgrading Play Equipment at Peach Hill Park. Staff Recommendation: Direct staff as deemed appropriate. E Consider not Meeting in the Month of August. Staff Recommendation: Adjourn July 13 meeting until September 14, 1992. 9 . COMMENTS FROM COMMISSIONERS: 10. FUTURE AGENDA ITEMS: 11 . ADJOURNMENT: Any member of the public may address the Commission during the Public Comments portion of the Agenda. SPEAKER CARDS MUST BE RECEIVED BY THE SECRETARY PRIOR TO THE CALL TO ORDER OF THE MEETING. Speakers will be heard in the order that their Speaker Cards are received. A limitation of 3 minutes shall be imposed upon each speaker. * Discussion/Action Items which are judged by the Director of Community Services to be of high priority. Copies of the reports or other written documentation relating to each item of business on the agenda are on file in the office of the Secretary and are available for public review. Any questions concerning any agenda item may be directed to the Secretary at 529- 6864. F� �z MOORPARK e#4� o co oo 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864„ qT` City of Moorpark County of Ventura ) ss . State of California ) I, Debra Broussalian, Administrative Secretary of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the Parks and Recreation Commission Agenda for the meeting to be held Monday, July 13, 1992, at the following location: Moorpark Community Center 799 Moorpark Avenue Moorpark, CA 93021 411 Said agenda shall remain in place until after the meeting so it is available for public review for at least 72 hours prior to the meeting, pursuant to Section 54954 et . seq. of the California Government Code. Executed this 10th day of July, 1992 , at Moorpark, California. Debra Broussalian Administrative Secretary 41) PAUL W LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E TAI I FY.IFi Mayor Mayor Pro Tern Councilmember Councilmember Councilmemb,i Printers On Recvr;li=•r I • • ITEM & . �pK Cyd F 4.%� MOORPARK 41110A 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 99 TFb Jv TO: The Parks and Recreation Commission FROM: Donald P. Reynolds Jr. , Administrative Services Manager — DATE: July 10, 1992 SUBJECT: Consider Arroyo Vista Community Park, ("AVCP") , Tot Lot Improvements The following report will present the revised design for a tot lot at AVCP. This design has been passed to the City's landscape architect, and comments from the City's contractor, T.I. Maloney and Associates, will be included. The design for the park is close to being completed. Staff is asking that the Commission provide final guidance to T.I. Maloney and Associates at the meeting of July 13 , 1992, so that this matter can be concluded. Staff and the Commission will most likely be able to view the final designs before acceptance by the City Council, and if needed, make additional revisions at that time. Iron Mountain Forge representative, John McMaster (of Pacific Design Concepts) will be in attendance at the July 13 , 1992, meeting to answer questions from the Commission. Discussion The revised plans are presented in Attachment "A" to this report. Staff's review of the plans in comparison to the plan presented on June 8 to the Commission indicates that Iron Mountain Forge has responded favorably to the Commission's request for changes. On June 25, 1992, staff sent the revised plans to T.I. Maloney and Associates. The primary concern expressed by the architect is that the swing apparatus will not fit well in the first area for the tot lot due to limitations of space created by the ball fields adjacent to the playground, and the parking lot on the south side of the playground. The second concern is that T.I. Maloney has authorization to design a second tot lot and only has one plan currently, (in a location near the community center, where a lot of room is available for a plan such as the one presented in this report) . T.I. Maloney and Associates also expressed the same concern as the Commission June 8; there is very little difference between the age groups proposed to use the two different play areas. T.I. Maloney and Associates have, therefore, recommended more severe changes to the tot lot labeled as "KB21347" which includes changing the PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Paper proposed "Kid Builders" design with equipment for 2 to 5 year old users. Examples of this style are presented in Attachment "B" (pages 14 and 15 of the Iron Mountain Forge catalogue, Volume 15) and have been used by the City at Griffin Park and at Glenwood Park. Should the Commission wish to have swings included in Phase 1, T.I. Maloney has stated that swings could be accommodated for tots in the "KB21347" playground, if the smaller Iron Mountain Forge equipment is installed. It may also be possible to include the swings in the initial development away from the Phase 1 playground to where the Phase two playground is proposed to be. T.I. Maloney and Associates thought the attached plan would be ideal as presented for the Phase 2 development. They agree that the activities are plentiful and varied, and that ample space is available to accommodate the design. Staff is uncertain about the budget for the Phase 1 tot area, but as the design nears completion, it appears as though between $30,000 and $40,000 may be available. The three designs provided by Iron Mountain Forge are not illustrative of the discount of 25%, but considering that the installation is customarily 30% of the cost of the equipment, then it may be possible to build all three items during Phase one, separating the swings from the playground area until Phase 2 can be built. John McMaster does not necessarily agree with T.I. Maloney's opinion about the accommodation of small children in "KB21347. " Perhaps when discussing this matter, the Commission can receive a better understanding from John. Summary The City has received a good design from Iron Mountain Forge as presented in Attachment "A," and to satisfy the immediate needs of the architect, the Commission is requested to consider these designs in response to feedback from T.I. Maloney and Associates, and make a decision that will assist them to complete the first draft of the design. Recommendation That the Parks and Recreation consider the design and plans for both tot lots, and proceed as follows: 1) Determine what equipment will become part of the Phase 1 tot lot; 2) Determine what swings should be considered for installation during the development of Phase 1, and where these swings will be located; 3) Determine what equipment should be placed in the Phase 2 tot lot. Attachments: A) Revised Design for Tot Lots B) Copies of the Iron Mountain Forge Equipment Catalogue showing 2-5 year old designs. MOORPARK,CALIFORNIA P&R COMMISSION MTG OF 7'3 198 ACTION,,:// Sat,,� calci zd '- 4' df e-NejtJ "N&'"I ds BY 6(4vc-`' 3 . 1 pft,G GEC✓-FO-DECY ENCL.-RE PANEL LOCAIIONS APF NABBED BY 114.5 SYMHOI 4 THE HFICAT 1 141 I SI EACH PANEL Ma g[FOUND BY SUBTRACTING 1 —___-_________-__.—_.1 AN THE LUMCHESIGFUECC-:TtNUCBHEEHHIHE OSUIFS1 UEPIAHLLFO 1 MOUNTS I —j 1'— — EO'-T---..----- I • 7� at nF .! 1 1 / � 1 ------ ---- \ . I I GBL WIDE \ I PLASTIC SLOE // r 00 0.1 I _ , ELBOW SLOE CXD • /l cI L ER PAX ,,'O / ,. to = Io I I / _ CO I •' 111':ou. . g5-•••• RAMP W9 DBL RALS .'C I I I 0 ' ID s. TC-TAC-TOE I P"1 NVT3iTED ARCH yj� to PAWL to p�a•v• • Ell*13.4 TO BE SUPPI;ED • CLWEa Irl :I in IIW/ 10 to 44''J•y' ...We.12' ' Br NSTALUER 1 0 I I "-_1'a: ' '°�PAre to y .'•�.Sie''''''' '''14.1..4...'''. r=it'�.�j'+'?. to L I En. eZ co 1 3N �;:it-131•s '' RAMP 1i/DBL RALS j >> `;. ,c I SAf�TY PANEL F �,. •'o v> " tS �' Ul W/1VFffL A t ••• ' LRAAP WI DBL RALS / N 1 ( t6 �•k't `': • / i I s sra1R9 SAFETY PM,Fl. .D ` — —J/ • § I H p feet W 11'1Minns&rover rnxWxi timateZ TUNNEL SLOE OF:)( D RUN-C1.17 W1WF�L STABS /——/ Asee 1757 T 8 teat I I F'—f Z Z 1 x // LAI 00 ID i H �. /...--/-- — DBL DE /// IL-lh I O -- - PLASTIC RADE i LE 1 " 1 CUSTOMER ..0.":"/". TME" // I \ - BOUNDARY I II oWIPIS STRUCTURE 6 APPOVED O CD � I ai DREa s YEARS A f \ i \ / GENERAL NOTES: 4 SEAT TEETER / 1. ALL DECK HEIGHTS ARE MEASURED FROM FINISHED GRADE 2. POSTS LENGTHS ARE AS FOLLOWS: 8 FOOT,10 FOOT, A�\P _ 11 FOOT, 12 FOOT, AND 14 FOOT. DATE: 06-11-92 J U a1 POST LENGTHS ARF IDENTIFIED BY TEXT SHOWING THE POST LENGTHS. DRAWN:EVE LEMAN SCALE: 1/8G' = 1, 3. FALL ABSORBING GROUND COVER 5 STRONGLY RECOMMENDED UNDER AND AROUND ALL PLAY EQUIPMENT. APPROVED: 4. WHEN IN ITS ORIGINAL I1•' X 17" FORM, THIS DRAWING IS 8 12 PROJECT NO..K621347 TO SCALE AND IS MEASURABLE_ 5. THE MINIMUM RECOMMENDED FALL ZONE AROUND THE ENTIRE PLAYSTRUCTURE IS 8'. 11-11S ZONE IS TO BE FREE SHEET NO. : OF ALL TRIPPING OR COLLISION HAZARDS(I.E ROOTS, ROCKS, BORDER MATERIAL, ETC.).A IAINIMUM OF 12' FALL ZONE MUST BE PRESENT W EA01 DIRECTION FROM 1 1 n�• '1 ANY SWING BEAM ALONG THE SWING PATH. ------I vt N \ . Y Product Price and Data Tracking System , \ 06/12/91 Price and Data Sheet Page 1 06:29 AP Iron Mountain Force Model KB21347 .Quantity .Part Number Description Part Color...Accemt.......Material Price...Weight. 10 02007000 HARDWARE BAG F/DECK EDGE, F/KB 0.00 25 09050510 KID BUILDERS "TOOL BOX" 0.00 3 2 09050539 SQUARE/TRI COVER PLATE 10.00 8 2 09060030 1/2 HEX, W/0 CENTER CUT-OUT 1,128.00 368 3 73-20 SQUARE VINYL CLAD PUNCHED STEEL DECK 1,173.00 369 73-32 WHOLE HEX VINYL CLAD PUNCHED STEEL DECK 1,017.00 368 3 73-42-1- D 8' VINYL CLAD STEEL RAMP W/DBL RAILS TAN 2,826.00 581 20 73-58-14 10'-0" POST W/CAP, F/KB GREEN GALVANIZED 2,180.00 1,280 75-104-1-DD ELBOW SLIDE F/32"-36" (VC) TAN TAN £98.00 190 75-116-1-OD IPC DBL WIDE PLASTIC SLIDE F/32"-36"(VC) TAN TAN 850.00 217 ii 1 75-170-1-DO ROUND TUNNEL SLIDE F132"-36" DECK TAN TAN 798.00 171 1 76-30-1-YD INVERTED ARCH CLIMBER F/32-36" DECK (VC) GREEN TAN £29.00 90 1 76-36-1-0 ARCHED CHAIN CLIMBER F/32-36" (VC) TAN £55.00 51 2 76-56-1- 0 STAIRS F/36" VINYL CLAD DECK TAN 798.00 153 2 79-10-1-D PANEL MOUNTED STEERING WHEEL TAN 156.00 14 1 79-11-1-D0 POLYETHYLENE PANEL W/LEXAN BUBBLE TAN TAN 3£9.00 £9 1 79-13-1-DD TIC-TAC-TOE PANEL TAN TAN £91.00 47 '• 79-14-1-DO POLYETHYLENE PANEL W/LEXAN WINDOW TAN TAN 338.00 46 2 79-23-1-DD POLYETHYLENE SAFETY PANEL W/HOLE TAN TAN 298.00 82 1 5806 FOUR SEAT TEETER £95.00 82 1 SR101 BUCKLE THE HORSE 365.00 67 200 02069200 S.S. ROUND HEAD SCREW U-DRIVE #10 X 5/8' _. 100 79-93-14 DECK/RAIL CLAMP F/5" 0 1-5/16" TUBE Totals in Dollars and Pounds 14,650.00 4,261 n; x I IAA DLG-TO-Ut A 111'INF YN.LL LUT.ARMS I ARF MARKER RY THIS SYLglN -}THF RT11A T OF EACH IORES I ULU(MAY t NUM FHLMD BY I SHi JSUBT AMUNG I lilt I I I I AN MNHICHOON THE DEC!-TO-DECK:DJ0.05URE PANEL I �l \� AN I MOUNTS i : n-IBt11LRS 1 t ! t I ! I l l l l 0 H; 7,./e) TIRE SN1NG Zi" W co BURN 1cp 41) 0 L4 a°Go CV 0114TOBE 10410\,,,_911:171k.. y% /T SUPPLE)BY INSTALLER q�i 1•, 10 / !} r 1-1.: F(7) SAFETY' RAILS ii o RAMP W/ 28'• _ '10 / a-10 ORI RAIL '1/' • .� / I 10 , $_ ,. STAIRS '...7..5......;';. iRrs:h: a4 10 E� n 10 4.7nr.1 .• TIC-TAC-TOE 4.l r 1 c7 10 ;'• PANEL (2) , RAILS FAMP W C� �. N'-'I f . Cbl RAILS ,k•:;.�' lU SAFETY RAIL v'' 10 ,et••t'tL` SLIDING POLE 12 © 8 Z HORIZONTAL :;1.V �''':��,"-��--,� 12 LADDER ,�y'L. s T P;4*Vi�1,� 70 - ,2 . .. z r3',1�: 'i° CURLY F 2-RUNC ;,- A _::11 .:.��a`'.' cl CLIMBER Z LADDER . 40.1.0 22...:.1 �r:: �!'�^�:),er'12 tr (( 11 CURLY c. :LLT:?4`; c:S.�i.•.-:'DR10GF 124.4! `�'� O CLIMOCP. L• \ � .1.1�•a'�t''•"' 11 12 07 V 10 � "'� SAEETY I / '`� 10 PANEL /'�1 Q • SPIRAL �� SLIDE1 p 1 DWIDE ® o BL PLASTIC sL10E A� ELBOW TUNNEL i THS STRUCTURE cra_D -12 OF AlE j i � o SLIDE GENERAL NOTES: t.AL1 DECK HDOIITS ARE MEASURED FROM FINISHED GRADE 2 POWS LING IN'ANE AS FOLLOWS: 8 FOOT, 10 FORT, DATE: 06-22-92 11 FOOT, 12 FOOT. AND 14 TOOT. AU POST IFNGTHS ARF NFNTIFTFo RY TEXT SHOWING THF POST IFNGTHS. DRAWN:EVE COLEMAN 3.FALL ABSORBING GROUND COVER IS STRONGLY �/ RECOMMENDED UNDER AND AROUND ALL PLAY EQUIPMENT. APPROVED: //Z/J'/�1p A-4.V�� `1D UALE ITSIN ORIGINAL IS MEASURABLE. SC FORM, THIS DRAIWNG IS SGALE. 1/8" - 1'. 1 'S THE MINIMUM RECOMMQYIED FALL ZONE AROUND THE PROJECT NO.:KB21346 aiiiiisJ ENTIRE PLAYSTRUCTURL IS 8'. THIS ZONE IS TO BE FREE SHEET N0. OF ALL TRIPPING OR COLLISION HAZARDS(I.E. ROOTS, 12 • ROOM, BORDER MATERIAL,ETC.). A MINIMUM OF 12' /� .441 SWINE.BEAM ALONG THE TAM:PATH. DIRECTION FROM I OI . „ ----- --.-_ MUST BE PRESENT W EACH . µ __.-_.-,-_- _ -_ I ____.__ ... - - - ,fit 8, a ,w • Product Price and Data Tracking System 06/20/92 Price and Data Sheet Page 1 1:43 PM Iron Mountain Forge Model K821346 .Quantity...Part Number Description Part Color.. .Accent Material..........F-ice...Weight. 3 02007000 HARDWARE BAG F/DECK EDGE, F/KB C.00 7 1 09050510 KID BUILDERS "TOOL BOX" U.00 3 2 73-08-1-1 11,-0" POST W/CAP, F/KB GREEN ALUMINUM 292.00 52 3 73-32 WHOLE HEX VINYL CLAD PUNCHED STEEL DECK 3,051.00 1,104 1 73-36-1- 0 8' VINYL CLAD STEEL BRIDGE W/SAFETY RAIL TAN 1,156.00 315 2 73-42-1- 0 8' VINYL CLAD STEEL RAMP W/DBL RAILS TAN 1,884.00 387 6 73-54-14 12'-0" POST W/CAP, F/KB GREEN ALUMINUM 93:x.00 168 16 73-57-1-Y 10'-D" POST W/CAP, F/KB GREEN ALUMINUM 2,043.00 384 1 74-901-1-Y T-BEAM TO/FRO TIRE SWING, NO POSTS GREEN 652.00 182 1 75-101-1-DD 360 DEGREE SPIRAL SLIDE F/VINYL DECK TAN TAN 1,882.00 385 1 75-116-1-00 1PC DBL WIDE PLASTIC SLIDE F/32'-36'(VC) TAN TAN 425.00 108 1 75-173-1-00 ROUND ELBOW TUNNEL SLIDE F/64' DECK TAN TAN 1,16U.00 281 1 75-44-1-D SLIDING POLE F/64" DECK TAN 161.00 28 1 76-02-1-0 TWO RUNG LADDER TAN 263.00 40 1 76-15-1-D CURLY CLIMBER F/36'- 48" DECKS TAN 338.00 126 1 76-16-1-0 CURLY CLIMBER F/ 64' DECK TAN 359.00 126 1 76-56-1- D STAIRS F/36" VINYL CLAD DECK TAN 359.00 76 1 77-11-1-Y 8' HORI--ZONTAL LADDER GREEN 298.00 80 1 79-13-1-DO TIC-TAC-TOE PANEL TAN TAN 451.00 47 2 79-16-1-0 TURNING BAR/CHINNING BAR/SGL RAIL TAN 13'2.00 19 1 79-23-1-OD POLYETHYLENE SAFETY PANEL W/HOLE TAN TAN 149.00 41 1 79-29 12' DECK-TO-DECK ENCLOSURE PANEL, F/KB 51.00 15 1 79-30 16' DECK-TO-DECK ENCLOSURE PANEL, F/KB 62.00 20 3 79-35-1-0 NINE BAR SAFETY RAIL TAN 516.00 173 224 02069200 S.S. ROUND HEAD SCREW U-DRIVE 110 X 5/8' 110 79-93-1-Y DECK/RAIL CLAMP F/5' X 1-5/16' TUBE Totals in Dollars and Pounds 16,704.00 4,167 KID BUILDERS 19 -., ... ATTACHMENT "B" Designed for children 2 to 5 years Accommodates 10 to 14 children Play structure size 10'x 18' CCRLY CLIMBER (3.05m x 5.49m) G Number of play events 6 _7414 Approx.resilient surface area....26'x 34' (7.92m x 10.36m) OF .�a�9 III DOUBLE TUNNEL �p g,_, WIDE SLIDE I V_-. PLASTIC , t:4u,--. .r �4�fi! SLIDE Deck Height Conversion Chart e 1 :7-V4: Inches Meters _—.':`— 36" .9m „f ROOF - 1 STAIRS 4 CAMERA LOCATION A resilient safety surface is recommended under and around all play structures. r ., t t'` d , r. ` M fi , . - ,, ,i ',,,, ! 1 A. v 441.1 • rr # ;•,,,. IN . , • 14 ": • KID BUILDERS 20 I Icsigned for children 2 to 5 years TUNNEL Accommodates 14 to 18 children SLIDE Play structure size 16'x 18' (4.88m x 5.49m) Number of play events 7 DECK-TO-DECK Approx.resilient surface area....32'x 34' PANEL (9.75m x 10.36m) STEP DECK �a ROOF Deck Height Conversion Chart /•.i�•••••�i1i�•WI' Inches Meters •• •I��a�:p l�•4.'� �� �••��iii0i�i0!•!i!Ta- 16" 4m i!��♦ n�.�Q. .y .42CHED - i, v 11 CHAIN 24" _ •6m tle.'' TRANSITION BUBBLE CUMBER PANEL 36" ,9m ..v.'~« LOOP W/STEERING 4i'/. WHEEL 4 resilient safety surface is recommended .; R',`r - , ''r and around all play structures. -~� DOUBLE;AIDE SLIDE • Q f =t0i - j CAMERA LOCATION I'�, i f • Auk S... S • t <.yet - ;, I • . r ,'. • '�..,._e- ,j, 1- �'- s '�� \ 1 ',,. 'iN' s a t il _ Ai , i. ., -:._-. . ... . 4, de,, ,,,,. 15 I , Minutes of the Parks and Recreation Commission 8 7/13/92 accommodate and rules and regulations of the dances when reporting back to the Commission in September. MOTION: Commissioner Thompson moved and Commissioner Hall seconded a motion to receive and file Item 8 .B. with the stipulation that the previous dance subcommittee of Commissioners Hall and Thompson shall remain intact and will report back to the Commission in September with their dance recommendations . Unanimously approved. C. Consider Arrovo Vista Community Park Tot Lot Improvements . Staff Recommendation: Consider revised design and plans for both proposed tot lots. Don Reynolds, Administrative Services Manager, gave the staff report and requested the Commission to determine what equipment would become part of Phase I and Phase II of the tot lot and determine what swings should be considered for installation during the development of Phase I, and where these swings will be located. At 9 : 02 p.m. , the Commission recessed. At 9 : 14 p.m. , the Commission reconvened. Chairman Corzine stated the Commission is satisfied with the equipment configurations as designed by the Commission at their June meeting. The Commission agreed KB21346 , dated 6/22/92 , and KB21347 , dated 6/11/92 , shall be the equipment installed in the Phase I tot lot area located by the Community Center. The Phase II tot lot area shall be that area located behind the ball field and shall include the exact play structure that is presently located in the tot lot area in front of the Community Center, 799 Moorpark Avenue. MOTION: Commissioner Hall moved and Commissioner Stratton seconded a motion to advise City Council that it is the Commission' s intent to utilize the equipment approved by the Commission at its June meeting for the Phase I tot lot area next to the Community Center, including the swing set; and for Phase II next to the ball diamonds , the Commission requests that a duplication of the equipment in front of the Community Center Park at 799 Moorpark Avenue be included in the design. Unanimously approved. D. Reconsider Upgrading Play Equipment at Peach Hill Park . Staff Recommendation: Direct staff as deemed appropriate. PQpwK cad ITEM 9z MOORPARK F 0 O i 094 0 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 TEb J� TO: The Parks and Recreation Commission FROM: Donald P. Reynolds Jr. , Administrative Services Manager DATE: July 10, 1992 SUBJECT: Consider not Meeting in the Month of August The following report requests that the Commission consider not meeting in the month of August. Discussion Staffing for the Department of Community Services and Recreation will be undergoing many changes and adjustments during the next four weeks, and staff has concluded that it would be best to avoid preparing for a Parks and Recreation meeting in August if possible, and if the Commission agrees. The City is very close to hiring a new Director, and simultaneously, will be losing the Recreation Supervisor at the end of July to maternity leave. These adjustments are significant, and may preclude staff from providing the Commission with a meaningful and informed agenda for the regularly scheduled meeting of August 10 , 1992. The newly retained Recreation Coordinator will have to assume many of the responsibilities of the Recreation Supervisor during August and September. Although part-time help has been retained to assist staff, the proposed activities will make it very difficult for the Recreation Coordinator to participate in the development of the Parks and Recreation agenda as the Recreation Supervisor has been able to do in the past. Time off from the Commission meeting responsibilities would allow staff time to properly implement the programs scheduled for the summer, including an extensive Labor Day in the Park event. This year, the Labor Day in the Park event is proposed to be a combined event of three regular City activities. Although efficient, this makes planning for the event much more complex. The Recreation Coordinator has never been a part of Moorpark's Labor Day in the Park before, making the task more difficult to complete in a successful manner. Much of the planning and coordinating for the event will occupy the entire month of August. Based on the current status of the recruitment for a new Director of Community Services, staff is optimistic that the position will PAUL W.LAWRASON JR. JOHN E.WOZNIAK SCOTT MONTGOMERY BERNARDO M.PEREZ ROY E.TALLEY JR. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Printed On Recycled Paper be filled by August 14, 1992 . Bypassing the August meeting will allow the existing staff to assist the new director to be acclimated, and assist this person to present a quality information package to the Commission in September. Because it is anticipated that the Director will be required to also fill some of the responsibilities typically handled by the absent Recreation Supervisor, this too will be a burden on this position's ability to present an agenda for the Commission in August. The City Manager has agreed to this concept, and the Council has agreed not to meet the first Wednesday of August. These factors reduce the likelihood of having an urgent need from the Council to be addressed by the Commission. In the event that an urgent matter is presented by the Council for Commission consideration, staff would attempt to organize a special meeting. The anticipated circumstances of staffing during August, in combination with the programs to be implemented, justify that the commission if possible, adjourn the July 13, 1992, meeting until September 14, 1992. Recommendation That the Parks and Recreation Commission adjourn July 13, 1992, until September 14, 1992 MOORPARK,CAUFORNIA P&R COMMISSION we OF -� 3 18I1 ACTION: BY :AA al 1JtiQ=CLIC-11-