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HomeMy WebLinkAboutAG RPTS 1993 1108 PR REG PARKS AND RECREATION COMMISSION AGENDA November 8, 1993 7 : 00 p.m. 410 Moorpark Community Center, 799 Moorpark Avenue 1 . CALL TO ORDER: 2 . PLEDGE OF ALLEGIANCE: 3 . ROLL CALL: Commissioners John Hall, Ginger Stratton, Arlene Butler, Debra Ulis-Judd, and Chair Sandra G. Thompson 4 . PROCLAMATIONS, COMMENDATIONS , AND SPECIAL PRESENTATIONS : None. 5 . REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6 . PUBLIC COMMENTS: 7 . CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of October 11 . 1993 . Staff 410 Recommendation: Approve as presented B. Park Status Report - October. Staff Recommendation: Receive and File the Report. C. Consider Land and Water Conservation Fund Grant Application for Arroyo Vista Community Park Improvements . Staff Recommendation: Recommend that the City Council Direct Staff to File Application and Adopt Resolution. 8 . DISCUSSION/ACTION ITEMS : A. Review of City Council Adopted Goals and Objectives for 1993-94 for Community Services Department . Staff Recommendation: Receive and File the Report . B. Consider Donation from Carl ' s Jr. and Moorpark Kiwanis to be used for Youth Event . Staff Recommendation: Discuss, modify, and approve the proposed Carl ' s Jr. and Moorpark Kiwanis Mardi Gras Program in February. C. Consider Special Event Report : Halloween. Staff Recommendation: Receive and File the Report . 410 D. Review Design of New Park at West Ranch Area . Staff Recommendation: Receive and File the Report . E. Consider Commission Attendance at the California Pacific Southwest Recreation and Park Conference Staff Recommendation: Direct staff as deemed appropriate. i 9 . COMMENTS FROM COMMISSIONERS : 10 . FUTURE AGENDA ITEMS : 11 . ADJOURNMENT : The next regularly scheduled meeting is November 8, 1993 . Any member of the public may address the Commission during the Public Comments portion of the Agenda. SPEAKER CARDS MUST HE RECEIVED HY THE SECRETARY PRIOR TO THE CALL TO ORDER OF THE MEETING. Speakers will be heard in the order that their Speaker Cards are received. A limitation of 3 minutes shall be imposed upon each speaker . * Discussion/Action Items which are judged by the Director of Community Services to be of high priority. Copies of the reports or other written documentation relating to each item of business on the agenda are on file in the office of the Secretary and are available for public review. Any questions concerning any agenda item may be directed to the Secretary at 529-6864 . 0 City of Moorpark County of Ventura ) ss . State of California ) I, Rene Mayfield, Administrative Secretary of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the Parks and Recreation Commission Agenda for the meeting to be held Monday, November 8, 1993 , at the following location: Moorpark Community Center • 799 Moorpark Avenue Moorpark, CA 93021 Said agenda shall remain in place until after the meeting so it is available for public review for at least 72 hours prior to the meeting, pursuant to Section 54954 et . seq. of the California Government Code. Executed this 5th day of November , 1993 , at Moorpark, California. 0 /00 4. Pfed -ene Mayfiek Administrative Secretary 411 7 7=Cli Js� irr CITY OF MOORPARK AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Service DATE: November 8, 1993 SUBJECT: Consider Land and Water Conservation Fund Grant Application for Arroyo Vista Community Park Improvements . BACKGROUND This is a matching funded competitive grant program, administered nationally by the National Park Service (NPS) which became effective January, 1965 , and was initially authorized for a 25 year period but has been extended for another 25 years, to January, 2015 . Under the provisions of the California Outdoor Recreation Resources Plan Act of 1967, the expenditure of funds allocated to California is administered by the State Liaison Officer (SLO) who is the Director of the State Department of Parks and Recreation. ELIGIBLE AGENCIES Agencies eligible to share in the funds are counties, cities, recreation and park districts, and special districts . ELIGIBLE PROJECTS Limited to outdoor recreation purposes and, to indoor facilities which support outdoor recreation activities . The type of projects most often funded by local agencies are acquisition or development of neighborhood, community, and regional parks that include top priority recreation projects or acquisition of wetlands . Staff has been informed that due to limited funding for this next year, only projects which represent Priority 1 or 2 (listed on attached page) , will be considered. ENVIRONMENTAL COMPLIANCE WITH CEOA and NEPA REQUIREMENTS For the purposes of this grant program, applications must contain evidence of compliance with the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) . These two compliance measures have already been met through the project development phase of Arroyo Vista Community Park. RECOMMENDED PROJECT The 1993 application would be focused on developing a proposal for Priority 1 which could be used to improve the picnic facilities at the southwest end of Arroyo Vista Park, near the mature walnut trees . As CEQA and NEPA for this site has already been met, the process should not take as long to finalize. FILING DEADLINE Applications for this program must be submitted not later than December 1, 1993, to be considered for funding. As many of the performance requirements for the grant were met when the City applied for a similar grant last year, staff feel that the grant application can be completed and submitted in time to be considered. RECOMMENDATION Recommend that the City Council Direct Staff to File Application and Adopt Resolution RESOLUTION NO. CITY COUNCIL, CITY OF MOORPARK, STATE OF CALIFORNIA RESOLUTION APPROVING APPLICATION FOR LAND AND WATER CONSERVATION FUNDS ARROYO VISTA COMMUNITY PARK PROJECT - PICNIC AREA WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a Federal Land and Water Conservation Fund Grant- in-Aid Program, providing matching funds to the State of California and its political subdivisions for acquiring land and developing facilities for public outdoor recreation purposes; and WHEREAS, the State Department of Parks and Recreation is responsible for the administration of the program in the State, setting up necessary rules and procedures governing application by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications and the availability of local matching funds prior to submission of said applications to the State; and WHEREAS, the Arroyo Vista Community Park project is consistent with the Statewide Comprehensive Recreation Resources Plan: California Outdoor Recreation Plan - 1988; and WHEREAS, the project must be compatible with the land use plans of those jurisdictions immediately surrounding project; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: 1. Approves the filing of an application for Land and Water Conservation Fund assistance for the Arroyo Vista Community Park (Picnic Area); and 2. Certifies that said agency has matching funds from the following source (s): park development funds and other funds as determined by the City Council, and can finance 100 percent of the project, half of which will be reimbursed; and 3. Certifies that the project is compatible with the land use plans of those jurisdictions immediately surrounding the project; and 4. Appoints the City Manager as agent of the City to conduct all negotiations and execute and submit all document, including but not limited to, applications, agreements, amendments, billing statements, and so on which may be necessary for the completion of the aforementioned project. PASSED AND ADOPTED this 17th day of November, 1993. ATTEST Paul W. Lawrason, Jr., Mayor City of Moorpark Lillian E. Hare City Clerk ivy RANKING CRITERIA Priority 1 Camping in developed campsites Visiting zoo Walking Picnicking in developed areas Attending cultural events Beach Activities Bicycling Bird watching and nature study Priority 2 Camping and backpacking Open turf for casual activity Priority 3 Fishing in freshwater areas Priority 4 Swimming in lakes and rivers Priority 5 No recreation activities in this category Priority 6 No recreation activities in this category Priority 7 Play equipment and tot lots Priority 8 Attending sports events Horseback riding Priority 9 Jogging and running Hunting Off-road bikes and ATV' s Golfing Fishing in saltwater Target shooting Off-road 4WD Playing basketball Playing softball and baseball Power boating Other winter sports Playing soccer Playing tennis Kayaking and row-boating Downhill skiing Water skiing Cross Country Skiing Playing football Surfing 67A% City of Moorpark AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Servic DATE: November 8, 1993 SUBJECT: Review of City Council Adopted Goals and Ob-iectives for 1993-94 for Community Services Department. BACKGROUND Attached for your information is a listing of goals and objectives for the Community Services Department for Fiscal Year, 1993-94 . The City Council reviewed and approved these goals in September, and formally adopted them on October 6, 1993 . Goals and objectives which have an asterisk are those deemed more important by the City Manager. The goals which are bold face are those which the City Council have identified as priority goals and objectives for the coming year. Staff felt that it would be helpful for the Parks and Recreation Commission to have this list when considering parks and recreation projects during the next year. Staff intends to make every effort to address each goal and objective . However, due to the limited staff resources, staff will concentrate on those goals and objectives identified by the City Council during the remainder of this fiscal year. RECOMMENDATION Receive and File the Report • CITY OF MOORPARK Mission Statement, Goals, and Objectives 1993/1994 CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. Community Services Administration Effectively organize, coordinate, and manage departmental activities and provide courteous and responsive public service. 1. Maintain "Emergency Notification" listing. (In process) * 2. In conjunction with the Community Development Department, review and process modification of the Open Space Conservation and Recreation (OSCAR) Element for consistency with the other General Plan elements. * 3. Revise park land dedication ordinance and Park Master Plan including evaluation of existing Park Improvement Fund Zones. * 4. Coordinate City' s participation in contract at-risk youth programs. (In progress - Council would probably like to see more. ) 5. Complete Five Year Capital Improvement Program (CIP) Report for parks . 6. Develop a Department procedures manual. 7 . Prepare ordinance updating rules for use of parks and facilities . 8. Claim balance of Proposition 70 Bond Act money for Arroyo Vista Community Park construction. 9 . Administer the Art in Public Places and the Tree and Landscape Fee programs and develop draft policies for use of funds. 10 . Evaluate City ' s role in developing child care facilities . * 11 . In conjunction with the Public Works Department, develop a joint training program for maintenance staff . * 12 . In conjunction with the Public Works Department, develop and implement an inventory control system for tools, equipment and materials . 13 . Assist with modifications to City ' s radio communication system. 14. Develop and implement a program to utilize the 200 trees provided to the City each year as partial compensation for the lease of undeveloped park land. 15 . Administer the Senior Lifeline Program. (In progress) 16. Serve on technical group for County ' s Regional Trails Advisory Committee. (In progress) 17 . Evaluate potential for developing use of Flood Control District facilities for equestrian, biking and hiking trails . * 18 . Develop staffing plan and maintenance cost estimates for Arroyo Vista Community Park. 19 . Serve as primary staff contact for Air Pollution Health Advisory Episode Notification. (In progress) 20 . Apply for "Tree City U.S.A. " designation. 21 . Coordinate Parks and Recreation Commission review of (i j park names . (In progress) 22 . Review Landscape Maintenance Contract and evaluate options for implementation on July 1, 1994 . * 23 . Develop real time billing rate for all department staff. Recreation Enhance and expand quality recreational opportunities for all Moorpark residents, and effectively coordinate recreational activities with other organizations. * 1. Develop recreation programs targeting teens and at-risk youths. * 2. Provide recreation staffing for programs and activities for Senior Citizens. A. Expand volunteer program, including training and recognition, B. Include other active programs such as dance, fitness, and senior softball as interest warrants. Coordinate tournaments and activities with other cities ' senior centers. C. Include more social services through joint-agency cooperation, such as referral programs, respite programs, educational programs and health clinics. ( D. Conduct a Senior Expo. E. Conduct an intergenerational holiday program. F. Research feasibility and interest in offering a monthly evening dance. G. Continue to research other grants and funding available to offset program costs. H. Consider "Adopt a Senior" program. 3 . Expand youth programs including preschool activities at Arroyo Vista Community Park facility. • 4. Evaluate feasibility of establishing a teen center. • 5. Provide activities for physically challenged persons. 6. Evaluate community interest in conducting a multi- cultural recreation special event . • 7 . Conduct activities to commemorate the City ' s Tenth (10th) anniversary of incorporation. (COMPLETED) 8 . Develop procedures for a scholarship-type program for low income families to participate in recreation programs . 9 . Provide an annual program for youth arts . • 10 . Conduct special events and other recreational programs approved and funded in 1993/94 . (In porgress) 11 . Expand programs to include other sports including adult soccer and roller and street hockey. 12 . Conduct a citywide youth track meet with cooperation from school district . • 13 . Look at offering a more diverse variety of classes which will appeal to all age groups and interests . Expand classes to increase revenue for department to fund 50% to 75% of one recreation position from this source by June 30, 1994 . • 14 , Develop standard procedure for pricing of recreation classes and programs . • * 15 . Research alternatives and implement an improved method Cof processing class and program registration. * 16 . Develop guidelines for solicitation of corporate and public donations for special events and other programs . * 17 . Research and develop costs for marquee type signs to be placed around town to advertise recreational programs . Parks Provide well-maintained, safe general purpose parks in all areas of the City and construct budgeted improvements in a timely manner. * 1. Provide training to have at least one maintenance staff person certified in maintenance and repair of backflow prevention devices. * 2 . Construct improvements at Virginia Colony Park with park opening by August 31, 1993 . (COMPLETED) 3 . Investigate potential for improvement of the land above the underground portion of the Happy Camp Drain in the Virginia Colony as a linear park and Arroyo Simi easement . r * 4. Assess feasibility of performing additional park maintenance functions by City staff. 5. Develop proposed funding plan for completion of Arroyo Vista Community Park (part of 5 year CIP) . * 6. Coordinate with homeowners in the Villa Campesina development for the improvement of the required neighborhood park. * 7 . Develop preliminary improvement plans for improvement of open space buffer area between Home Acres and West Village of PC-3 . * 8. Complete plan review and approval of West Meadows Park consistent with approved conceptual plan. 9 . Work with Public Works Department to install directional signs to City parks. * 10 . Develop hourly costs for the lighted basketball court at Griffin Park. * 11 . Develop plan to turn College View Avenue into parking lot and/or other uses for Griffin Park when the freeway project is completed and the street is vacated. • 12 . Obtain surplus Caltrans property adjacent to Griffin Park for additional park use. (r, 13 . Continue implementing the system to track historical maintenance costs at all City parks . • 14 . When a site is acquired for a downtown neighborhood park, prepare a conceptual improvement plan. • 15 . Complete other improvements in the 1993/94 Budget . (In progress) 16 . Develop a report on the estimated construction and maintenance costs for a municipal swimming pool and research alternative funding strategies . • 17 . Install park name sign for Campus Park. 18 . Evaluate other potential uses for Arroyo Vista Community Park, such as, land lease for private health club and interim facilities such as a driving range . Facilities Efficiently maintain Community Center, City Hall , and other facilities in a clean and safe condition. 1 . Improve the illumination of Community Center parking lot . 2 . Update security system agreement for City buildings . • 3 . Develop maintenance program for new Arroyo Vista Community Park building. • 4 . Upgrade facilities to enhance their use by completing budgeted improvements by June 30, 1994 . Landscaped Parkways and Medians and Street Trees Provide for well-maintained landscaped areas within and adjacent to City street rights-of-way. • 1. In conjunction with Public Works Department, plan, design and install improvement of currently unimproved parkways and medians at various locations . 2 . Develop a Citywide program for tree planting, including on the south bank of the Arroyo Simi, the slope on the north side of Los Angeles Avenue, east of the intersection of Spring Road and High Street and other areas, possibly in conjunction with HOA' s . 3 . Install french drains where needed on the slope on the south side of Tierra Rejada Road. 4. Develop and implement a program to effectively and efficiently reduce water consumption and reduce overspray onto streets and sidewalks. 5. Maintain all parkway and street trees . * 6. Repair Tierra Rejada Road Slope damage by October 31, 1993 . 7. Evaluate options for performing maintenance for City managed areas. Cable Television Provide a variety of quality programming on the City ' s public access channel . 1. Administer government channel (Channel 10) operations. * 2 . Complete approved program introduction to public meetings . 3 . Assist in developing script writing capabilities of in- house staff. 4 . By June 30, 1994, establish an average of eight (8) (: hours of programming each day. 5. Film 200 hours of Moorpark activities for replay r'D D Y supporting public information and community promotion efforts and evaluate the feasibility of filming a video about Moorpark City government. 6. Prepare a video special on Moorpark ' s first 10 years . * 7 . Develop community resources and volunteers to assist in programming, including internship program. * 8. Secure videos from other public agencies for play on City ' s government channel .