HomeMy WebLinkAboutAGENDA REPORT 1996 0403 CC REG ITEM 07I ITE;\761.
AGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 27, 1996 (Council Meeting 4-3-96)
SUBJECT: Consider Approval of an Increase to the Amount of the
Construction Contingency for the Contract for the
Construction of a Temporary Traffic Signal at the
Intersection of Tierra Rejada Road and Moorpark Road
`/10ORPARK. CAUFCRN'A.
City Council Meeting
44-3DISCUSSION °t44-319.9
/
ACTION:zyL-�-eet
A. Background
On February 7, 1996, the City Council awarded a contract to TDS
Engineering, Inc. for the construction of the subject project.
That action included the approval of a ten percent (10%)
construction contingency.
B. Additional Work Required
Construction is underway. As a part of that construction effort
it has become necessary for the contractor to perform certain
work not specified on the plans and specifications. That
additional work is generally described as follows:
• replacement of a number of damaged and/or substandard
existing pull boxes;
• installation of bollards to protect the controller cabinet;
• replacement of missing hand hole covers on certain of the
City supplied poles.
The amount of the Change Order required to perform this work
(including credit amounts for certain other items) is $4,200.00.
C. Fiscal Impact
1 . Revised Construction Cost: Base on the above change, the
revised construction cost estimate is as follows:
Element Amt (S)
• Bid Amount 25,995
• Change Order #1 4, 200
Sub-Total 30,195
• Construction Contingency (10%) 3 ,020
Total 33 ,215 0050
npk_tr5.col
Traffic Signal @ Moorpark Rd & Tierra Rejada Rd
April 1996
Page 2
2 . Total Project Cost Estimate: A revised estimate of the
total project cost is as follows:
Estimated
Element Cost ($)
• Design 4 ,040
• Printing, Advertising, etc. 500
• Traffic Signal Controller 5,778
• Construction 30, 195
• Construction Contingency (10%) 3 ,020
• Admin & Inspection 4 ,000
Total 47,533
3. Participation by the County of Ventura: The County of
Ventura has agreed to fund one-third (' ) of the cost of the
project. For this purpose, project costs is defined as
total actual construction costs, including any change
orders, plus twenty-five percent (25%) to cover all design
and construction engineering costs. The estimated amount of
the County's share of project cost is as follows:
Estimated
Element Cost ($)
• Total construction costs 33 ,215
• Plus 25% 8, 304
Sub-Total 41,518
• County share (' ) 13,838
In addition, when and if the traffic signal is removed, the
County has agreed to purchase the controller for an amount
equal to ninety percent (90%) of the City's cost.
4. Budget Amendment: The FY 1995/96 Budget included the
subject project [Acc. # 26-142-903-0413 : $70,000] . Said
amount was to be funded by a loan from the Gas Tax fund to
the Tierra Rejada Road/ Spring Road AOC. Said action was
based on an assumption that the amount which would be
received in the future from the County of Ventura for the
traffic signal controller, would be approximately $35,000,
leaving a net cost to the City of $35,000.
Last February, as a part of the City Council's action to
award a contract for the subject project, the City Council
reduced the appropriation and budget for this project. With
the changes described above, it is necessary for the City
lakiLititt
mpk_tr5.col
Traffic Signal @ Moorpark Rd & Tierra Rejada Rd
April 1996
Page 3
Council to increase the amount of said appropriation and
budget. A summary of these actions is as follows:
Description Amount ($)
Initial Budget 70,000
Change (Feb. 1996) (28,000)
Current Budget 42 ,000
Proposed Increase 8,000
Revised Budget 50,000
5. Net Cost Analysis: An analysis of the net cost to the City
for the subject project is as follows:
Description Amount (S)
Total City Budget 50,000
Less County Share (13,838)
Sub-Total 36,162
Less Future City Reimbursement a 5 , 200
for Traffic Signal Controller
Net City Costs 30,962
Note a: $,5778 x 0.9 = $5,200
RECOMMENDED ACTIONS (Roll Call Vote)
Staff recommends that the City Council take the following actions:
1) Approve a revised project construction contract price of $30,195
and an additional ten percent (10%) construction contingency of
$3 ,020.
2) Approve an amendment to the amount of the appropriation and
budget for this project as follows: Acc. # 026-142-903-0413:
from $42,000 to $50,000 ($8,000 increase) .
mpk_tr5.co1