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HomeMy WebLinkAboutAGENDA REPORT 1998 0610 CC ADJ ITEM 10K 308.41(P, CITY OF MOORPARK. CALIFORIIA ITEM I0 • IC. tity Cotmoctu eit of 6— I© -98 ACTION: Co n-e.i n u-tit +0 CITY OF MOORPARK,CALIFORNIA Tu nc I , l 9953 City Council Meeting of I0 ' 3 . 1$ 0,9 ACTION: GoYlt i1uGA 4-10 CITY COUNCIL AGENDA REPOR BY: '1 i TO: Honorable City Council FROM: John E. Nowak, Assistant City Manager cr— o•-15N DATE: 28 May 1998 (Council meeting of 06-03-98) SUBJECT: FY 1998-99 Budget Workshop Discussion: The Council Budget and Finance Committee has been holding meetings to review the City Manager's recommended budget for Fiscal Year 1998-99. A summary of the Committee's recommendations will be presented to the City Council on Friday, June 5. The Council is requested to hold an Adjourned Meeting on June 10 for a budget workshop to review the Committee's recommendations and to make any other recommendations deemed appropriate. Recommendation: That the City Council continue the Item to an adjourned meeting on Wednesday, June 10. 000182 _w etc m I O. lc C C %2 rnt9 INTEROFFICE MEMORANDUM TO HONORABLE- CITY COUNCIL FROM: COUNCIL BUDGET AND FINANCE COMMITTEE (Mayor Hunter and Councilman Wozniak) BY: JOHN E. NOWAK, Assistant City Manage / DATE: 04 JUNE 1998 IN RE: PROPOSED ADJUSTMENTS TO THE CITY MANAGER'S RECOMMENDED BUDGET FOR FISCAL YEAR 1998-99 Discussion: The Council Budget and Finance Committee met on four occasions to review the City Manager's recommended budget for fiscal year 1998-99. Each department's proposed expenditures were evaluated to identify possible areas for reductions in General Fund expenditures. During the meetings, staff also presented some recommended changes based on additional information attained after the budget was presented to the Council. The results of the Committee's review are a number of proposed adjustments which wilt bring the overall budget into balance, based on current revenue projections. With the proposed amendments, the Budget and Finance Committee is able to present the Council with a budget that is balanced for the Fiscal Year. As was indicated in the City Manager's Budget Message, there is a projected operating surplus of $163,713 in FY 1997-98 available for the Council to allocate next year. The Committee's proposed amendments will result in a savings of $166,062 in General Fund Revenues, leaving a balance of$29,775. Attached to this memorandum is a summary of the actions now being proposed for each of the possible expenditure reductions identified by the Budget end Finance Committee in January, and which were identified in the City Manger's Budget Message. A summary description of the Committee's proposed changes for the Council's consideration follows, with the net General Fund impact shown in parentheses. These are also summarized in the attachment to this report. City Council: The Committee proposes to eliminate the travel and mileage funds since these have not been used by the Council in the past(-$500 GF). Council's allocation for conferences and meetings is reduced by $300 per member for the Committee felt it was important for the Council to share in the required cuts (-$1,500 GF). Proposed Budget Adjustments 05 June 1998 Page 02 City Clerk. Funds were added to cover the election costs for four (4) initiative measures (+$7,200 GF). Human Resources: Money was added to allow the City Clerk or Human Resources Analyst to participate in a certification program in human resources (+$1,500 GF). Also, staff proposed a correction to the allocation of personnel costs for the Human Resources Analyst to reflect what had been earlier proposed by the City Manager (-$18,794 GF). Public Information: Funds for filming special events were eliminated since it was felt this was an extra the City could do without (-$6,000 GF). The Committee proposes to reduce the number of Recreation brochures from 4 to 3. This will also result in a savings on the related City Newsletter costs (-$450 GF). Administrative Servjces: Staff proposed a correction to the allocation of personnel costs for the Maintenance Worker ll (custodian)to reflect what had been earlier proposed by the City Manager (-$24,633 GF). Public Safety: The proposed changes in the Public Safety budget fall within three areas: (1)the previously discussed changes in the grant allocations; (2) the expenses related to the Flory Avenue facility; and (3) correction of a double count in expenses. (1) The grant funds have been reduced from vehicle maintenance and overtime, the message board is eliminated and some funds were added to education/training and for Country Days overtime (+$14,149 GF). The move to the Flory Avenue facility will reduce rent, mileage costs and supervision costs, while increasing some operating costs (- $29,250 GF). The Police budget submittal had a double count of the cost for the DARE officers which resulted in a double count of revenues to be received from the School District (-$52,732 GF). Finance: The Committee is proposing that the cost for the indirect cost study be spread among all eligible funds. This will result in a savings in General Fund expenses (-$7,000 GF). Redevelopment: The Agency will have a slight reduction in MRA funds with the reallocation of the indirect cost study. in order to bring the Agency's pass through payments into a current fiscal year appropriation schedule, staff is requesting an additional $60,000 be budgeted for a full year's increment pass through expenses. Community Development: There is a slight increase in the expense for the indirect cost study with the reallocation. Also, the community development fund picks up an Proposed Budget Adjustments 05 June 1998 Page 03 additional share of the personnel costs for the Human Resources Analyst and the City Hall Custodian. Community Services: There is a General Fund savings resulting from reallocating a portion of the Senior Management Analyst's personnel costs to the Solid Waste Division instead of Recreation. Senior Center; The seniors' have requested the purchase of an additional Lifeline device from the Senior Trust Fund. Community Center; Additional funds are proposed to refinish the gym floor (+$500 GF) and the employee training funds for the Custodian are proposed to be eliminated (-$400). Arroyo Vista: The Committee proposes to reduce the number of recreational brochures from four issues a year to three, resulting in a cost savings (-$3,600 OF). Also, the appropriation for art smocks to be purchased is proposed to be reduced to match estimated costs (-$50 GF). Parks Maintenance: The Committee proposes to close Monte Vista Park to the public and maintain only weed abatement activities. Also, Virginia Colony Park is proposed to be transferred to the Moorpark Unified School District which would operate and maintain the facility in conjunction with the Continuing Education school adjoining the property. There will be an overall cost savings resulting from these two actions of $22,270 GF. Solid Waste: The expenditure of the City's AB 939 funds would increase with the allocation of some of the indirect cost study expenses to this fund and the reallocation of the Senior Management Analyst's personnel costs to this fund as well. Maintenance District: Staff has proposed to transfer the expenditure for street light electrical costs from the Maintenance District to the Street Lighting Division in the Public Works Department. There is no change in the expenditure amount nor in the Assessment District funding source. Public Works: The Committee proposes that the Gas Tax fund bear some of the cost of the indirect cost study and that the pool vehicle to be replaced be upgraded from a subcompact size to a compact size for longer trips. Also, staff is recommending the addition of flat files and a storage trailer to the budget, funded to additional surplus Gas Tax funds. Proposed Budget Adjustments 05 June 1998 Page 04 Crossing Guards: A reduction in the budgeted cost for a keyboard tray is proposed to reflect actual anticipated costs. NPDES: The Committee proposes to have a portion of the storm drain cleaning cost be transferred from General Fund to Gas Tax funds (-$5,000 GE). Street Lightinq: Staff is recommending that the cost of the electricity for street lights be transferred to this Division from the Parks Maintenance Division. Revenues: There will be a $23,000 reduction in General Fund revenues as a result of a double count of the cost of the DARE officers and the resultant share of expenses from the School District. Also, the Committee is proposing to increase the projected revenue collection from parking citations by$10,000 based on the current year's activities. Recommendation: The full Council is requested to review the Budget and Finance Committee's proposed amendments, propose any revisions and additions or deletions it feels appropriate and set the budget adoption for Council action on June 17. Attachments: Proposed General Fund Savings Budget & Finance Committee Recommended Changes , 0 I'&c rn •la K, CC 6/0/61 rnt5,, PROPOSED GENERAL FUND SAVINGS I 04 June 1998 i Department Description Est. i Proposed Notes Savings Savings City Council :Annual Citizen Recognition Event 1,000 0 included in Public Infosmation budget City Manager Training/Mileage for ATCM 3,170 3,170 position eliminated City Manager Additional hour for Exec. Secretary _ 5,945 0 - City Clerk Conflict of Interest appraisals 2,600 0 City Clerk Municipal Code update 4,000 0 City Clerk Election costs 6,000 0 City Clerk City Home Page 600 0 included in overhead expenses Public Information City Newsletter 600 450 reduced from 4 to 3 issues Admin Services Space Needs Study 25,000 , 25,000 funded from city hall facility fund Finance GFOA Accounting Seminar 1,700 0 Admin Services Chamber of Commerce Directory 5,000 5,000 included in Redevelopment budget Admin Services LAN development costs 12,324 12,324 no expansion of program proposed Admin Services Laptop Computer/Dockin_g Station _ 6,000 6000 purchase deleted Admin Services Internet Home Page Upgrade 1,200 1,200 no upgrade proposed Admin Services Additional Activity brochure pages 1,400 1400 included in Public information budget Public Safety Country Days police coverage 5,000 0 Public Safety Eighth grade DARE officer 75`600 0 Comm Services Project Pride contribution 10,000 10,000 assumed by MUSD Comm Services Recreation brochure layout 500 500 to be done in-house Comm Services Brochure mailing 1,100 1,100 reduced from 4 to 3 issues Comm Services Brochure printing 2,500 2,500 reduced from 4 to 3 issues Comm Services Commission attendance at CPRS • 1,500 0 Comm Services LAN development costs 4,963 4,963 no expansion proposed Comm Services Adaptive program 1,200 0 e. A. r PROPOSED GENERAL FUND SAV/NGS 104 June 1998 Department Description Est. Proposed' Notes __ Savings Savings _ Comm Services Easter Egg Hunt j 1,500 0 proposed to remain w/partial private funding Comm Services 1,Halloween 1,400 0 proposed to remain w/partial private funding Comm Services Mardi Gras 430 430 proposed elimination► Comm Services Tree Lighting 1,695 1,695 proposed elimination Comm Services Teen music festival 2,555 1 2,555 Comm Services Kids First festival 2,400 2,400 , Comm Services Volunteer Recognition 850 850 ,all in Senior Center budget Comm Services Recreation Celebration 5,020 5,020 , Comm Services Breakfast with Santa 675 ', 0 _self-supporting program Comm Services July 3rd fireworks 16,050 0 Comm Services Reduce park fertilization to 4/yr 10,500 0 Comm Services Eliminate Sunridge rainy day service 13,440 0 Comm Services Convert County Trail Park 27,200_ 0 Comm Services Close Virginia Colony Park 10,825 10,825 proposed transfer to MUSD Comm Services Close Monte Vista Park 15,000 15,000 proposed closure , Comm Services ,Reduce part-time staff hours 17,160 1 17,160 reduced hours in budget Senior Center Instructors, leaders&entertain*"t 2,300 , 0 of the$10,300 indicated by el, $8,800 is to bE _ charged to the Senior Trust through other Senior Center Special supplies*" 2,000 0 line items Senior Center Senior Games** 3,000 0 Senior Center Volunteer Banquet** 3,000 0 _ Public Information Special filming projects 12,000 6000 eliminated full amount in proposed budget Total: 328,102 135,542 Note: If a "0"al)!ears in the"Proposed Savings" column the expenditure� remains in the budget L 104 June 98 .. B&F COMMITTEE RECOMMENDED CHANGES - SUMMARY FUNDING TOTAL MAY 20 MAY 27 MAY 30 JUNE 03 SOURCE TO DATE General Fund ($166,062) (15,000) (130,330) (20,73_1 . Law Grants L., ($26,149)_ 0 (26,149) 0 . Redevelopment $57,236 (2,600) (164) 60,000 +V'I Comm Develomeat:Y.> p `j`` $29,530 4,800 24,730 0 I Senior Trust $600 , 600 0 0 , AB939 '„ $10,311 1,200 1,879 7,232 Gas Tax M $30,632 3,600 16,982 5,000 5,050 Replacement Fund 61 $4,000 0 0 4,000 fir. Traffic Safety Fund , ($601_ 0 0 (60) C,.�y NET TOTALS: ($59,962) ($7,400) ($113,052) $55,440 $5,050 11:0,k { T'-+c m 1 O. K . C C 6/10A'S m • I:g.1 =lo»;:1 LiL LLLLIInaf- LI_ LL Lipl— D u ,. ::i: : (9'(9 0 00 < C_) (9 0 0 0 0 0 2 ?i`ii` 0j0' O L O) N • 0 0; CO CO �Mil j p l O CO N O �i CO.t�i LC) •O V h I O ;.';fi p� Ni 'C) CO CO CO Imo-;N- 1 CO_ ! O) CV N`%" CO C')I (p r C+� OO I N I 1 O.O 00;LU li �R Miii I • :, 00 O O OC) Nr 00 M 03 - NY 00 0 0 0) CO N. CON- IX) - 0U) CO sti- l� =4 1,11, V) N IAt� cOc N. 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