HomeMy WebLinkAboutAGENDA REPORT 2015 0819 CCSA REG ITEM 09B ITEM 9.B.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
of /9- 30/5
MOORPARK CITY COUNCIL
ACTION cel_°`__ a Glu
AGENDA REPORT
BY:
TO: Honorable City Council
FROM: David A. Bobardt, Community Development Director
DATE: July 29, 2015 (CC Meeting of 8/19/2015)
SUBJECT: Consider Scheduling a Public Hearing to Consider a Resolution
Updating Permit Application Review and Processing Fees and
Deposits to Include Flat Fees for the Cost of Police Department
Review of Certain Permits and to Adjust Appeal Fees, and
Rescinding Resolution No. 2015-3382, and Finding This Action
Exempt from the California Environmental Quality Act
BACKGROUND/DISCUSSION
On April 15, 2015, the City Council adopted Resolution No. 2015-3382, which updated
and consolidated the various permit application review and processing fees and
deposits into one fee schedule. These fees took effect on July 1, 2015. The fees and
deposits, which are based on cost recovery, did not include in their calculation the costs
of Police Department review, except for film permit monitoring (after initial review),
secondhand dealer permit monitoring, and Temporary Use Permit monitoring, where
extra deposits are collected to recover the cost of Police Department services. The
Police Department has also typically been involved in the review of Planned
Development Permits, Conditional Use Permits, Administrative Permits, and Film Permit
initial review to ensure that proposed building and site designs minimize opportunities
for crime, and to ensure that conditions of approval are included when needed to
minimize the need for additional Police services from certain uses, such as alcoholic
beverage sales or service. The time spent on review by the Police Department for
these permits has not been charged to the project.
Since the City pays for Police Services under contract with the Ventura County Sheriffs
Office, the time spent on development review represents direct costs to the City which
should be recovered from the applicant. Land use and development review by the
Police Department has typically been conducted at the Senior Deputy level. The
contract rate for this position, including a 15% charge for administration, is
14
Honorable City Council
August 19, 2015
Page 2
approximately $150.00 per hour, based on 2014-2015 fiscal year contract rates. Rates
for the 2015-2016 fiscal year will not be available until March of 2016. The attached
draft resolution with fee schedule includes adjustments to the Planned Development
Permits, Conditional Use Permits, Commercial/Industrial Administrative Permits, Major
Temporary Use Permit initial review, and Film Permit initial review to include an
additional flat fee to reimburse the City for 2 hours of Police Department review, which
is estimated for these permits. It is anticipated that this fee will increase as Police costs
increase. Staff is requesting the City Council to schedule a public hearing for the
September 16, 2015 City Council meeting for consideration of this resolution. The fee
schedule has been reviewed and found acceptable by the Finance Director.
Also as part of the proposed fee schedule update, staff is proposing to increase the cost
of appeals of Community Development Director decisions to bring them more in line
with actual costs in processing an appeal. Community Development Director decisions
are appealed to the Planning Commission. The current fees are $260.00 for an appeal
not requiring a public notice and $390.00 for a fee requiring a public notice. Staff costs
include analysis and preparation of a written report to the Planning Commission, and
scheduling and presenting the report at a Planning Commission meeting. The City
Attorney's office may also be involved in the review of the appeal, which adds direct
costs. Staff is proposing $780.00 for an appeal not involving a public notice and
$910.00 for an appeal involving a public notice, covering 6 and 7 hours of staff work
respectively.
California Government Code Section 66014 provides for cities to charge fees that do
not exceed the costs associated with processing land development zoning and use
permit applications. Sections 66016, 66018, and 6062a set forth the notification and
hearing process required prior to levying new fees or service charges, or prior to
increasing an existing fee or service charge. Section 66017 provides that certain fees
shall take effect no sooner than 60 days from the date of adoption. Notices will be
provided in accordance with those requirements, and, if adopted, updated fees would
take effect on November 16, 2015.
STAFF RECOMMENDATION
Schedule public hearing for consideration of Permit Application Review and Processing
Fee and Deposit Updates for the regular September 16, 2015 City Council meeting.
Attachment: Draft Fee and Deposit Resolution
5:\Community Development\ADMIN\Fees\Entitlement Deposits\Agenda Reports\cc 20150819.docx 15j
RESOLUTION NO. 2015-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING PERMIT APPLICATION
REVIEW AND PROCESSING FEES AND DEPOSITS TO
INCLUDE FLAT FEES FOR THE COST OF POLICE
DEPARTMENT REVIEW OF CERTAIN PERMITS AND TO
ADJUST APPEAL FEES, AND RESCINDING RESOLUTION NO.
2015-3382, AND FINDING THIS ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Moorpark provides permit application review and
processing services; and
WHEREAS, the City Council has determined that the cost of these services shall
be fully offset by fees which accompany permit requests; and
WHEREAS, these fees are reviewed periodically to determine if any adjustments
are necessary to reflect actual processing costs; and
WHEREAS, the costs for Police Department review need to be included in the
fees for certain permit applications and the fees for Community Development Director
appeals need to be adjusted to reflect actual costs; and
WHEREAS, on August 19, 2015, the City Council scheduled a public hearing for
September 16, 2015, to consider updates to permit application review and processing
fees and deposits; and
WHEREAS, notice of the September 16, 2015 public hearing has been provided
as required by Sections 6062a, 66016, and 66018 of the Government Code; and
WHEREAS, information on the costs required to provide the permit application
review and processing services was made available to the public as required by Section
66016 of the Government Code; and
WHEREAS, on September 16, 2015, the City Council held a public hearing as
required by Sections 66016 and 66018 of the Government Code to consider updates to
permit application review and processing fees and deposits, took and considered oral
and written presentations both for and against the proposed fees and deposits, and
reached a decision on this matter; and
WHEREAS, the fees and deposits included in this resolution do not exceed the
estimated reasonable cost of providing the service for which the fee is charged, as
required by Section 66014 of the Government Code; and
16
Resolution No. 2015-
Page 2
WHEREAS, the Community Development Director has determined that the
update to deposits and fees for permit processing is exempt from the provisions of the
California Environmental Quality Act (CEQA), in that the action of the City Council does
not involve the consideration of the approval of a project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. ENVIRONMENTAL DETERMINATION: The City Council concurs
with the Community Development Director's determination that the update to deposits
and fees for development processing is exempt from the provisions of the California
Environmental Quality Act (CEQA), in that the action of the City Council does not
involve the consideration of the approval of a project.
SECTION 2. COST RECOVERY: City of Moorpark staff shall bill actual time
spent on land use applications and other items eligible for cost recovery where a
deposit is required at a real time cost accounting rate as established by City Council
Resolution No. 2015-3383 as may be amended from time to time. Additional deposits
will be required when staff time charges are projected to exceed the deposit balance.
Any remaining deposit amount left from entitlement processing shall be applied to
condition compliance. Upon certificate of occupancy or final building permit, when all
permit review and processing has been completed, any remaining condition compliance
deposit shall be returned after all costs are deducted for final processing.
SECTION 3. COSTS FOR CONTRACT SERVICES: Contract services shall be
billed at cost, plus fifteen percent (15%), including, but not limited to, City Attorney;
geotechnical/geological services, traffic engineer services, landscape architect review
and inspection services; lighting engineer review and inspection services and planning
consultant services.
SECTION 4. ADOPTION OF FEE SCHEDULE: The Schedule of Permit
Processing Deposits and Fees is adopted as shown in Exhibit A of this Resolution.
SECTION 5. REDUCTION OF DEPOSITS FOR PROJECTS WITH MULTIPLE
PERMITS: The Community Development Director has the authority to reduce deposit
amounts up to fifty percent (50%) per entitlement application, where the project
involves multiple applications for the same project on the same property, to be
processed concurrently. The applicant retains the responsibility to pay for all costs
associated with the processing of the applications at the adopted billing rates.
SECTION 6. EFFECTIVE DATE: This Resolution shall become effective on
November 16, 2015, implementing those changes to the fees described herein
immediately upon the effective date set forth herein. This date is at least sixty (60) days
after adoption of this resolution as required by Section 66017 of the Government Code.
17
Resolution No. 2015-
Page 3
SECTION 7. Resolution No. 2015-3382 is hereby rescinded upon the effective
date of this Resolution.
SECTION 8. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this day of September, 2015.
Janice S. Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachments:
Exhibit A: Schedule of Development Processing Deposits and Fees
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