HomeMy WebLinkAboutAG RPTS 2015 0817 PR SPC ?P K °qGd
CITYOFMOORPARK
Arerpa°',V �jg PARKS,RECREATION&COMMUNITY SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
'° Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark®moorparkca.gov
PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of August 17, 2015
6:30 p.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Monday,
August 17, 2015, commencing at 6:30 p.m. Said meeting will convene at the
Community Center located at 799 Moorpark Avenue, Moorpark, California. Said
Special Meeting shall be for the purpose of the following:
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. ' Consider a Second Dog Park. Staff Recommendation: Review and
provide comment.
B. Schedule a Date to Conduct the Fall Park Tour. Staff
. Recommendation: Select a date and time to conduct the fall park
tour, and recommend parks to be toured.
C. Consider July 3rd Extravaganza Event Report. Staff
Recommendation: Review and provide comment.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Parks & Recreation Commission
August 17, 2015
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Park
Tour Meeting of March 21, 2015. Staff Recommendation: Approve
as presented.
B. Approval of Minutes for the Joint Meeting of the City Council and
Parks and Recreation Commission of April 8, 2015. Staff
Recommendation: Approve as presented.
C. Parks Quarterly Report for April, May, and June 2015. Staff
Recommendation: Receive and file report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items
are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue
during regular business hours. The agenda packet for all regular Commission meetings is also
available on the City's website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the
Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a
Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker
cards must be received by the Recording Secretary for Public Comment prior to the beginning of the
Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for
speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed
upon each Public Comment and Discussion item speaker. Written Statement Cards may be
submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda
item may be directed to the Parks and Recreation Department at 517-6227. •
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks
and Recreation Department at (805) 517-6227. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Upon advance notification of the need
for disability-related modification or accommodation, reasonable arrangements will be made by City
staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
•
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
agenda for the special scheduled meeting of the Parks and Recreation Commission for
August 17, 2015.
Executed this 13th day of April 2015, at Moorpark, California.
A
Patty Anders.'
Administrative Assistant II
Parks, Recreation & Community Services Department
ITEM 8.A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: August 12, 2015 (Meeting of August 17, 2015)
SUBJECT: Consider Dog Park
BACKGROUND AND DISCUSSION
Several Moorpark residents have expressed an interest in a dog park on the south side
of Moorpark. The primary area of interest appears to be Country Trail Park or another
area within the Mountain Meadows Planned Community (Mountain Meadows). On July
1, 2015, the City Council assigned the dog park to the Parks and Recreation
Commission (Commission). The Commission will be tasked with assessing the issues
and ultimately making a recommendation to the City Council regarding an additional
dog park in Moorpark.
Currently, the City has one public dog park. The dog park is located at College View
Park and is approximately 3/ of an acre in size. The park has a separateoff leash area
for both small dogs and large dogs, and includes amenities such as bench seating
areas, dog waste dispensers, and watering stations. In an effort to reduce water
consumption and long term maintenance costs, decomposed granite was installed for
the surface material of the park. The Commission made a recommendation to the City
Council to approve this project on March 1, 2010, and the City Council approved the
project on May 13, 2010. The park was open to the public in September 2010.
On May 5, 2015, the City Council approved the City of Moorpark's Mission Statement,
Priorities, Goals and Objectives. In addition to the other eighteen objectives assigned to
the Parks, Recreation and Community Services (PRCS) Department, under Section IV,
A. 0 to 2 years, the following objective references the City Council's desire to evaluate
additional uses at Country Trail Park:
29. Evaluate feasibility for greater use of Country Trail Park by youth sports
teams and other potential uses including but not limited to disc golf, a BMX or
free-style bicycle track, or a dog park, including construction of a restroom
facility.
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Parks and Recreation Commission
August 17, 2015
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It should be noted that the PRCS Department has a total of thirty-two objectives in the 0
to 2 year category and currently there are other objectives that are higher priority than
the addition of a new dog park in Moorpark. Several of the higher priority objectives
include the recreation trail improvements at Arroyo Vista Community Park (AVCP), and
the various projects associated with the drought and the recently adopted Drought
Action .Plan, such as the redesign of Tierra Rejada Road, as well as portions of Los
Angeles Avenue, Campus Park Drive and Princeton Avenue, the installation of new
irrigation controllers in the City parks, and the conversion of approximately thirty-seven
acres of turf within the parks and landscape maintenance districts.
Due to the complexity of several issues related to a future dog park, staff recommends
setting a meeting date on October 5, 2015, to discuss this item in detail. This will allow
time for the Commission to visit the parks within the Mountain Meadows area and will
allow time for staff to notice the relevant Home Owner Associations and individual
property owners that may be affected by this alternative use of an existing park site. A
summary of some of the issues that will need to be addressed follows:
1. Location: The primary area of interest that was recently brought to the City Council's
attention by several residents appears to be Country Trail Park. However, Country
Trail Park may or may not be the best choice for this use. In 2009, during the spring
park tour, staff presented several options to the Commission related to the location
of the City's first dog park. As mentioned previously, College View Park was
ultimately selected. The other park options presented to the Commission were
AVCP and Country Trail Park. Country Trail Park was rejected by the Commission
due to various reasons, primarily the lack of parking, lack of a public restroom, and
the requirement for a significant amount of fencing. Staff initially suggested off leash
hours at Country Trial Park, without fencing. However, the Commission rejected this
proposal due to the potential conflict with other park users and the additional staff
time that would be required to monitor and enforce the off leash hours. AVCP was
rejected due to the fact that the park is severely congested during the prime time
that dog owners would utilize the park. Many youth sport organizations utilize the
park on a regular basis during the evening and weekend hours. The City Council
staff report relating to the location of the City's first dog park has been included for
your review, see attached.
2. The Americans with Disabilities Act (ADA): Title 2 of the Code of Federal
Regulations (CFR) and the 2013 California Building Code (CBC) contain
requirements the City must follow in complying with accessibility requirements for
public facilities. Because the CBC is more stringent than the CFR, the City Attorney
has opined that the City must follow the requirements of the CBC. Under the CBC,
when the usage of a facility is altered or expanded, an accessible path of travel for
persons with disabilities must be made to the new area or alteration. Currently,
Country Trail Park does not have an accessible path of travel from the parking lot to
the interior portion of the park that meets ADA requirements. The CBC also states
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Parks and Recreation Commission
August 17, 2015
Page 3
that the cost to comply with the path of travel requirement shall be equivalent to 20%
of the cost of the improvements. The scope of the accessibility improvements
required for a dog park at Country Trail Park would be dependent upon the type of
alterations made to create the dog park. For instance, if the park was an off-leash
park in its entirety, then the cost of the alterations may be minimal in that it may only
require modifying signage at the park to accommodate the new use. Whatever the
ultimate scope of the improvements would be, the City would still be required to
make some improvements up to at least 20% of the cost of what it will cost to alter
the park to make a portion of it a dog park, rather than being exempt from making
any improvements at all.. Since an accessible path of travel is required due to future
alterations to the park, the Commission may consider the construction of an
accessible path of travel in order to provide equal opportunity for all individuals to
access any future uses of the park, even if the CBC only mandates that the City
would need to expend a minimum of 20% of the overall construction costs. Staff
estimates that an accessible path of travel that meets the requirements of ADA
would cost approximately $75,000.
3. Maintenance and Funding: There is currently no funding available in the Park Zone
Development Fund for Zone 3 to fund any improvements at Country Trail Park. The
Zone 3 Development Fund currently has a negative fund balance, and there is no
future development planned for this area of Moorpark to supplement this fund. The
Zone 3 boundary is directly adjacent to the City boundary within the Mountain
Meadows Planned Community, which was built out many years ago. Additionally,
the City is faced with continuing constraints on funding for park maintenance. The
proposed FY 2015/16 operating 'budget for park maintenance is approximately
$2,460,000, including capital improvement costs. The Single Family Equivalent
(SFE) assessment rate, which was initiated as a direct result of Proposition 218 and
ballot measures supported by the residents of Moorpark in 1999, is currently set at
$57.38. This assessment will generate approximately $760,730 for park
maintenance. However, this assessment only contributes approximately 24% of the
overall parks operating budget, and will require approximately $1,700,000 of funding
contributions from the General Fund.
4. Type of Dog Park: The existing dog park at College View Park consists of a fenced-
in off leash area. The park has been designed with a separate area for large breed
dogs (over 30 lbs.) and a separate area for small breed dogs (29 lbs. or less). In
addition to the size requirement, several additional rules have been established,
such as children under the age of 6 are not permitted in the dog park, and children
under the age of 15 must be accompanied by an adult, in addition to various other
rules such as restrictions on food and noise. The dog park rules that were developed
for the College View dog park were approved by the City's insurance company, the
California Joint Powers Insurance Agency, as well as the City Attorney. However,
staff is aware of several local parks that allow off leash use during certain hours of
the day, or off leash parks that allow off leash use at all times the park is open. Staff
has not had an opportunity to discuss this concept with the City Attorney. However,
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Parks and Recreation Commission
August 17, 2015
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staff has a few initial concerns that will need to be addressed, such as will
separation from children using the playground or individuals utilizing the picnic areas
be required? Will separation from individuals biking, walking or jogging along the
interior access road, or separation from adjacent HOA areas or the flood control
basin be required?
5. Drought Action Plan: The Drought Action Plan that was approved by the City Council
on July 1, 2015, includes the removal of approximately 3.4 acres, or 81% of the total
turf area. This includes the majority of the open turf area.
6. License Agreement with Ventura County Flood Control District (VCFCD): A portion
of Country Trail Park lies within the flood control basin boundaries managed by the
VCFCD. The License Agreement references only the original park plan and does not
make accommodation for any additional or alternative uses of the park site. Any
modifications to the park will need to be designed and submitted to VCFCD for
approval and an Amendment to the License Agreement will be required. Staff is
uncertain at this time if any modifications to the turf area, such as fencing, will be
permitted.
7. Future uses of Country Trail Park: As mentioned previously, Section IV, A, Item 29,
of the City of Moorpark's Mission Statement, Priorities, Goals and Objectives,
includes an objective that confirms the City Council's desire to evaluate potential
future uses at Country Trail Park. The objective references a greater use of the park
by youth sports teams and other potential uses, including but not limited to, disc golf,
BMX or free-style bicycle track, or a dog park, including construction of a restroom.
facility. However, there may be other uses that the Commission or the residents of
Moorpark feel would be appropriate at Country Trail Park or a combination of uses.
Staff is requesting that the Commission provide comments regarding the items listed
above, as well as any other concerns or questions regarding a future dog park. Staff.
recommends including Country Trail Park, and several other potential parks located on
the south side of Moorpark, on the next park tour to determine a suitable location for a
future dog park.
STAFF RECOMMENDATION
Review and provide comment.
Attachment: Item 5A, City Council/P&RC Special Meeting of 4/29/09
4
ITEM 5.A.
MOORPARK CITY COUNCIL
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Honorable City Council and
Honorable Parks and Recreation Commission
FROM: Steven Kueny, City Manager
DATE: April 7, 2009 (CC/P&RC Special Meeting of 4/29/09)
SUBJECT: Consider Status Report on Mission Statement, Priorities, Goals and
Objectives for Fiscal Year 2008/2009 and Direction for Fiscal Year
2009/2010
BACKGROUND AND DISCUSSION
On.February 4, 2009, the City Council reviewed the attached staff report (Attachment 1) on
Mission Statement, Priorities, Goals and Objectives for Fiscal Year 2008/2009 and gave
direction for Fiscal Year 2009/2010. Also attached (Attachment 2) is an excerpt from the
approved minutes of that meeting showing the Council's comments.
At the March 4, 2009, meeting, Council directed staff to schedule a joint meeting with the
Parks and Recreation Commission for April 8, 2009, to obtain feedback on the Mission
Statement, Priorities, Goals and Objectives for Fiscal Year 2009/10. This meeting was
canceled and rescheduled for April 29, 2009.
On March 22, 2009, the Parks and Recreation Commission reviewed the Status Report on
Mission $_ tatement, Priorities, Goals and Objectives for Fiscal Year 2008/09 and have
provided recommendations for Fiscal Year 2009/2010 (Attachment 3):
FISCAL IMPACT
None.
STAFF RECOMMENDATION
Direct staff as deemed appropriate.
Attachments: 1. Item 9.E. Staff Report from the February 4, 2009, City Council
meeting.
2. Excerpt from approved City Council minutes of February 4, 2009.
3. Parks and Recreation Commission Recommendations from March
22, 2009 meeting.
000001
5
ATTACHMENT 3
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council & Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director I
DATE: April 2, 2009 (CC Special Meeting of April 29, 2009)
SUBJECT: Parks and Recreation Commission Recommended Capital Projects
and Objectives for Fiscal Year 2009/10
DISCUSSION
Proposed FY 2009/10 Objectives
At their meeting on March 22, the Parks and Recreation Commission reviewed the
existing Goals and Objectives related to their areas of responsibility and recommended
that any objective not completed in the current fiscal year be carried over to FY
2009/10. Additionally, the Commission recommended that an additional objective be
added to design and construct a universally accessible playground for all children,
including those with special needs, and to explore the availability for grant funding for
the projects. The Commission also recommended that the feasibility of combining
existing objectives VII A. 10 (public art at AVCP) and 11 (location and design of a spray
park) be explored.
Proposed Capital Projects
The Commission also reviewed currently budgeted park improvement projects and
discussed possible new ones for inclusion in the FY 2009/10 budget. The Commission
recommended that all capital projects currently budgeted, but not completed by the end
of the fiscal year, be carried over to the new year. The Commission also spent
considerable time touring parks and discussing potential locations for a dog park. Their
recommendation is to construct the dog park at College View Park in the southern
portion of the park, currently leased from Caltrans. The area has turf and irrigation. All
that would be required to utilize the space as a dog park is chain link fencing, rules
signage, and mutt mitt dispensers. While not required, the City might want to include a
drinking fountain for dogs. The Commission's second choice location for a dog park
000023
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Honorable City Council &
Parks and Recreation Commission
April 29,2009
Page 2
was Country Trail Park. Country Trail Park's disadvantages are its limited parking, lack
of a public restroom, and requirement for significantly more fencing.
STAFF RECOMMENDATION
Receive and file.
S:\Community Services\ADMINISTRATIVEICC Reports1200914-8-09(Joint Council-Commission Special
Meeting).doc 000024
7
ITEM 8.B
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: August 11, 2015 (Meeting of August 17, 2015)
SUBJECT: Schedule Parks and Recreation Commission's 2015 Fall Park Tour
DISCUSSION
The Commission typically tours 10 to 12 of the City's parks each year (5-6 each tour) in
the spring and fall for the purpose of discussing and identifying enhancements and
improvements it may wish to consider and recommend to the City Council, and
including recommendations for use of the parks for recreation programs and sports.
The Commission is being asked to select a date and time to conduct a 2015 Fall Park
Tour, which will be conducted as a special meeting. Staff will publish an agenda
identifying the parks on the tour and estimated arrival times for the public. The special
meeting will be called to order at the City's Community Center, and at the conclusion of
the tour, the meeting is reconvened and then adjourned also at the Community Center.
Commissioners may submit recommendations to staff for the parks to be included on
the 2015 Spring Park Tour. As a reminder, identifying maintenance issues is not an
objective of the tour.
STAFF RECOMMENDATION
Select a date and time for a 2015 Fall Park Tour and provide recommendations to staff
on parks to be toured.
8
ITEM 8.0
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: Parks & Recreation Commission
FROM: Dylan Gunning, Recreation Coordinator
DATE: August 1, 2015 (Meeting of August 17, 2015)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
Since 1997, the City of Moorpark has sponsored an annual 3rd of July Fireworks
Extravaganza at Arroyo Vista Community Park. This Independence Day celebration
features entertainment, vendors, games and attractions, and an aerial fireworks display.
DISCUSSION
The 2015 Fireworks Extravaganza was held on Friday, July 3, from 4:00 to
approximately 10:00 p.m. Event features included live entertainment, games and
attractions, food vendors, and the aerial fireworks display. Admission fees were $5.00
per person. Children 4 and under were admitted free of charge. Entertainers, vendors,
staff members, and some sponsors were also admitted free of charge.
Musical performances included the Midnight Ride at 4:30 p.m., and The Skinny Little
Twits at 7:30 p.m. The crowd enjoyed the music and many people were dancing in front
of the stage. A variety of other activities took place in the transition time between bands.
The American flag was presented by the Ventura County Sheriffs Department. Joe
Hebei sang the National Anthem for the presentation. Mayor Janice Parvin led the
Pledge of Allegiance.
In addition to the above described activities at the main stage, the event featured
special attractions, games, and vendors. A small fee was charged to the public by the
vendors providing the special attractions. Attractions included bounce tents and other
inflatable attractions, face painting, a climbing wall, laser tag, non-motorized rides, and
carnival games. Attraction vendors included Jolly Jumps and Kids Jumping for Joy who
sold tickets for their activities. In prior years, attractions were only located on ball field
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P&R Commission Meeting
July 3`d Event Report
Page 2
#4 and the City received complaints about confusion on attraction ticket sales and what
activities went with which ticket. This year, special attractions were split between ball
fields #4 and the field east of the tennis courts. Jolly Jumps was located on ball field #4
and Kids Jumping for Joy was located on the field east of the tennis courts. Both Jolly
Jumps and Kids Jumping for Joy reported that they received fewer complaints from the
public because the relocation of venues minimized confusion for the individual vendors
and participants, and subsequently enhanced ticket sales. Kids Jumping for Joy, whose
activities are more appropriate for small children reported that they saw an increase in
ticket sales. Jolly Jumps, whose activities are geared towards older kids, did not see a
change in ticket sales. Both companies reported they liked the new layout.
The number of food vendors decreased this year, with twenty-one food booths this year
compared to twenty-two in 2014. Food vendors were located at three food courts, with
six vendors in court #1, seven in court #2, and eight in court #3. Food courts were
located near the recreation center, the ball field snack bar, and the football field. Items
sold included tri-tip, funnel cake, kettle corn, fries, shaved ice, and many other food and
drink items. The American Legion distributed hundreds of small flags to the public free
of charge. The Chamber of Commerce distributed the Declaration of Independence to
the public free of charge.
The Moorpark Explorers Post worked with the Sheriffs Department on parking and
traffic control. A City staff person was also assigned to parking in order to assist with
communications and oversight. The north side of the access road was striped by Public
Works to maximize the number of parking spaces available in the park. This continues
to be effective. Permit parking for vendors and staff was again located in lot C. VIP and
disabled parking was located in lot B.
Police services were provided by the Ventura County Sheriffs Department, and a fire
inspector was on site for the day. Eighteen volunteers from ARES provided radio
communications. This assistance continues to be a valuable asset and helps to keep
the event running smoothly. This year, American Medical Response was contracted to
provide medical standby at the event. No major incidents were reported.
The primary issue with the event continues to be the large amount of pedestrian and
vehicle traffic exiting the park at the completion of the event. The traffic egress plan,
which has been in place for the past several years, was utilized again this year.
Barricades were aligned along the center of the road to delineate between pedestrian
and vehicle traffic. The sidewalk on the south side of the access road and the entire
inbound traffic lane were reserved for pedestrian traffic, with vehicles limited to the
outbound lane. Pedestrian crosswalks were established at key points to allow
pedestrians to cross the road without disturbing the traffic flow. The park was emptied of
vehicle traffic in approximately an hour and a half.
Sponsorships decreased this year. Last year the City received $3,000 in sponsorships.
This year, sponsorships totaled $2,500. Sponsorships included $1,000 from Anderson
Rubbish Disposal, $500 from Moorpark Country Club, $500 from Wayne J. Sand and
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P&R Commission Meeting
July 3rd Event Report
Page 3
Gravel, and $500 from Ensign-Bickford Aerospace & Defense. Sponsors were
recognized in print advertising and with announcements during the event. They also
received complimentary event passes, and either a certificate or plaque.
Attendance at the event was higher than last year's attendance. This year,
approximately 11,720 people attended the event. It is estimated that several thousand
more watched the fireworks display from nearby parks, shopping centers, and homes.
The Fireworks Extravaganza continues to be a successful event.
Zambelli International was contracted for the aerial fireworks display this year. Staff
again worked with the City's sound engineer to develop the musical accompaniment
that was used during the display. The display ran smoothly and staff received many
positive comments.
A wrap-up meeting was held after the event. Event staff indicated the event was well
managed and no major problems were encountered. Suggestions to refine the event
were solicited from those at the meeting. Suggestions for future years include (in no
particular order):
• Continue to use police bike patrol. Two bike patrols are needed for the fireworks
restricted zone.
• Continue to schedule at least two staff at the top gate from 10:00 a.m. until the
gates open. Position a City vehicle at the top of the access road for staff. Need
staff to open for Zambelli at 7:00 a.m..
• Continue to find ways to reduce the number of people sneaking into the event,
especially through the restricted zone. Keep extra deputies and VIPs for the
restricted zone.
• Continue to schedule police officers at the gates 30 minutes prior to opening, as
this helped with traffic.
• Continue to use ARES. They are very knowledgeable and helpful.
• Continue having a police officer at the back entrance to monitor for security and
safety.
• Continue to inform the Fire Department and American Medical Response that the
pedestrian bridge provides access to the park in case of an emergency.
• Continue to schedule a police car for outlying parks, including along LA Avenue,
Glenwood Park, Tierra Rejada Park, Mountain Meadows Park, and Peach Hill
Park.
• Close the high school parking lot gates. Keep traffic moving until gates open at
3:45 p.m.
• Remind Fire &Ambulance to inform staff if they plan on coming across the
access bridge prior to doing so.
• Keep the Explorer Post until 6:45 p.m. Give them alternating breaks throughout
the day.
• Add one police officer to the back entrance to monitor for security and safety.
• Ensure a police officer always escorts staff person transporting money.
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July 3`d Event Report
Page 4
• Continue to make sure all food vendors tape down their cords and cables.
• Get more speakers for the sound system to allow music and announcements to
be heard throughout the park.
• Make sure the field gate is closed at all times and position a staff member there
at 8:30 p.m.
• Consider looking into a new layout for food court#1.
• Continue to improve coordination and communication between gate staff and
admission staff just before and when gates open.
• Continue to improve coordination and communication between admission staff
and parking staff.
• Continue only letting 5 cars down at a time; put a ticket on the window of the 5th
car to indicate who has paid rather than using a lot of radio traffic between
admission staff to coordinate this.
• Continue having a clean-up/tear down meeting prior to the day of the event.
• Continue with having fencing at the dirt paths at the entrance by the high school.
• Continue picking up all cones from the surrounding neighborhoods right after the
event.
• Continue renting a turf sweeper for after the event. •
• Continue having staff give out trash bags to large groups for cleanup.
• Continue to make sure all gates are locked coming into the park. Remind Parks
Division prior to the 3rd not to unlock the gates.
• Acquire more trash cans.
• Acquire more trucks and trailers for cleanup.
• Schedule restroom inspection every 15 minutes for cleaning and resupply.
• Coordinate a parking volunteer meeting prior to the day of the event.
• Have parking volunteer ready to work at 3:30 p.m. and end at 7:00 p.m.
• Coordinate more volunteer groups to assist with parking.
• Create a vendor trailer parking area in the football field.
• Purchase directional signs for the walking path between the pedestrian bridge
and parking lot D.
• Purchase rope to divide the pedestrian bridge ticket lines.
• Continue using fanny packets for admission supervisors.
• Speed up the turn around with the money runner.
• Money runner must wait for PD whenever they have money on them.
• Move access road barricades at 8:30 p.m.
• Move the light tower at the tennis courts closer to the attractions.
• Move food court#3 dumpster in the gravel of the old bleachers.
• Move the food court#2 dumpster to the building.
• Send ice tubs to MPSF.
• Make sure that the light towers are fully extended.
• Place more the of trash containers toward the center of the event rather than the
side.
• Order containers for the trash bags.
• Purchase reflector vests for staff working the event.
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P&R Commission Meeting
July 3rd Event Report
Page 5
• Order twice as many hand wash stations for the restrooms.
• Set up a booth to sell only water.
• Create a list of all manager cell phones that will work at the event.
• Have an ATM available at the event.
• Create an annual contract for restrooms, fences, and RP barricades.
• Completely block parking lot D with caution tap.
• Get new water tubs for staff.
• Place on the site map where water is located for staff.
• Make sure the electrical outlets are turned on at the Peppertree Pavilion.
• Add to the car flyers, information about leaving the park at the end of the night.
• Create Spanish rule signs for the entrances.
STAFF RECOMMENDATION
Review and provide comment.
13
ITEM 9.A
MINUTES OF THE PARKS AND RECREATION COMMISSION
SEMI-ANNUAL PARK TOUR
Moorpark, California March 21, 2015
A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was
held on March 21, 2015, with the meeting called to order at the Moorpark Community
Center, 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Pflaumer called the meeting to order at 9:12 a.m.
2. ROLL CALL:
Present: Commissioners .Terri Doria, Adam Haverstock, Steve Morgan,
Sandra Thompson, and Chair Thomas Pflaumer.
Staff Present: Parks and Landscape Director Jeremy Laurentowski,
Landscape/Parks Superintendent Emilio Blanco, and
Administrative Assistant Patty Anderson.
3. PUBLIC COMMENTS:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
MOTION: Commissioner Haverstock moved and Commissioner Morgan
seconded a motion to move Item 6.A following the Consent Calendar. The
motion was carried by unanimous voice vote.
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Commissioners Morgan and Doria both gave oral reports on their attendance at
the CPRS Conference in March.
Commissioner Haverstock announced that he attended the Visit California
Outlook Conference and gave a brief report on what was discussed.
Jeremy Laurentowski stated that he had attended the Moorpark Has Talent Show
and that it went well.
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P&R Commission Meeting
Park Tour—March 21, 2015
Page 2
6. PRESENTATIONS/ACTION/DISCUSSION:
B. Consider Parks and Facilities Capital Improvement Program. Staff
Recommendation: Review and provide comment.
Jeremy Laurentowski gave staffs report. He stated that this report
had been presented to the Commissioners at their February 2,
2015, meeting, at which time it had been continued to the Special
Park Tour meeting, giving the Commissioners additional time to
review for discussion.
The Commission and staff discussed items on the Capital
Improvement Program list, specifically future plans for the multi-
purpose court at AVCP and ADA compliance at Country Trail Park.
C. Consider Goals and Objectives for FY 2015/16. Staff
Recommendation: Consider the FY 2014/15 Mission Statement,
Priorities, Goals and Objectives and request information from staff
as appropriate.
Jeremy Laurentowski briefly reviewed staffs report.
The Commission and staff reviewed the current goals and
objectives.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular
Meeting of February 2, 2015. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Haverstock moved and Commissioner Morgan
seconded a motion to approve the Minutes as presented. The motion was carried
by unanimous voice vote.
6. A. Parks Tour. Staff Recommendation: The Commission and staff toured
and discussed the following parks in the order listed below:
1. Poindexter Park:
Jeremy Laurentowski stated that in the coming months, the turf at
the parks is going to look stressed due to water conservation.
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P&R Commission Meeting
Park Tour—March 21, 2015
Page 3
Jeremy Laurentowski stated that the new play equipment for
Poindexter Park will be installed within the next two months.
2. Arroyo Vista Community Park:
The Commission and staff discussed past and future plans for the
multi-purpose court, as well as other proposed plans for the park.
Commissioner Pflaumer stated that he would like it noted that he is
very disappointed with, there being no progress with the multi-
purpose court.
They also toured the proposed site at the east end of the park
where the splash park will be constructed.
3. Country Trail Park:
The Commission and staff discussed different options of use for
this park, if the City were able to make it ADA compliant.
4. Mountain Meadows Park:
Staff discussed with the Commission the possibility of
recommending to the City Council the, allowance of street parking
along the north curb of the park. Currently, it is a no parking zone.
5. College View Park:
The Commission and staff toured the dog park and discussed the
current drainage problem.
6. Campus Park:
The Commission and staff discussed replacement of the existing
restroom.
7. Walnut Acres Park:
The Commission and staff discussed the ongoing construction of
the park and the drainage system that has been installed.
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P&R Commission Meeting
Park Tour—March 21, 2015
Page 4
Following Item 6.A., Parks Tour, the Parks and Recreation Commission
continued their meeting at the Community Center located at 799 Moorpark
Avenue.
8. ADJOURNMENT:
The meeting was adjourned at 1:04 p.m.
APPROVED:
THOMAS PFLAUMER, CHAIR
Respectfully submitted:
Patty Anderson, Administrative Assistant
17
ITEM 9.B
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND PARKS &RECREATION COMMISSION
Moorpark, California April 8, 2015
A Special Joint Meeting of the Moorpark City Council and Parks & Recreation
Commission was held on April 8, 2015, at 6:45 p.m. at the Moorpark Community Center
located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council meeting to order and Vice-Chair Doria
called the Parks and Recreation Commission to order at 6:50 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Parks and Recreation Commissioner Thompson led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Parks & Recreation Commission: Commissioners Morgan, Thompson, and
Vice-Chair Doria.
Absent: Commissioner Haverstock and Chair
Pflaumer.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Assistant City Manager;
Jeremy Laurentowski, Parks and
Recreation Director; and Maureen Benson,
City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities, Goals and
Obiectives for Fiscal Year 2014/2015 and Direction for Fiscal Year
2015/2016. Staff Recommendation: Direct staff as deemed appropriate.
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Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 April 8, 2015
Mr. Kueny reported on progress being made despite a relatively small staff
working on a large number of projects. He cited the recent submission to
the Commission of the initial Parks and Facilities Capital Improvement
Report; the near completion of Walnut Acres Park; work with Moorpark
Unified School District regarding a community swimming pool;
reconstruction of the parking lot at Arroyo Vista Community Park; citywide
water conservation and turf reduction; an upcoming City Council meeting
agenda item presenting a feasibility study of a second access to Arroyo
Vista Community Park; and continued work on turf reduction and water
conservation.
There were no speakers.
A discussion followed among the Councilmembers, Commission and staff
which focused on:
1) Scheduling discussion of Governor Brown's implementation for
25% reduction in water use for the first City Council meeting in May;
2) Showing videos on Government Channel for water conservation;
3) Starting classes to provide education on California native plants;
4) Stressed the importance of offering Camp Moorpark for summer
activities for children;
5) Suggestions for new park equipment such as Disc Golf, Zip Line,
and ADA drinking fountains as seen at the California Parks and
Recreation Society Annual Conference;
6) Possibility for businesses to sponsor new exercise equipment for
parks;
7) Existing shortages for funding park maintenance districts and a
need to convince the voters to increase property tax assessments to cover
the shortfall;
8) City to work with Homeowners Associations in regard to turf
reduction for front yards and water conservation;
9) Resident concerns regarding the redwood beetle infestation and
the demise of many trees; and
10) ADA requirements to be introduced at Country Trails Park are
cost prohibitive.
Commissioner Thompson read comments from Commission Pflaumer
commending the Council Ad Hoc Committee working with the Moorpark
Unified School District on a community pool and recommended the
underutilized multipurpose court at Arroyo Vista Community Park be used
as a basketball practice court.
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Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 3 April 8, 2015
6. ADJOURNMENT:
Mayor Parvin adjourned the City° Council meeting and Vice-Chair Doria
adjourned the Parks and Recreation Commission meeting at 7:20 p.m.
Janice S. Parvin, Mayor
Thomas Pflaumer, Chair
ATTEST:
Maureen Benson, City Clerk
20
ITEM 9.0
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski,'Parks & Recreation Director
PREPARED BY: Allen M. Walter, Landscape and Parks Superintendent
Emilio Blanco, Landscape and Parks Superintendent
DATE: July 15, 2015 (Meeting of August 17, 2015)
SUBJECT: Parks Quarterly Report for April, May, June 2015
Poindexter Park Playground Equipment: In December 2012, staff obtained City
Council approval to replace the playground equipment at Poindexter Park, as the
existing equipment had outlived its life expectancy. The City Council approved an
appropriation of$115,000 from the General Fund Reserve to fund this project. However,
in January 2014, staff applied for a Housing Related Parks Program Grant through the
California Department of Housing and Community Development and was awarded
$123,850 in funding to complete this project. Staff obtained proposals from five
manufacturers that specialize in commercial grade playground equipment and on
October 6 the Parks and Recreation Commission made a recommendation to replace
the existing equipment with the proposal submitted by Sun County Systems, Inc. The
City Council approved the design of the play equipment on November 5, 2014. The
playground equipment has been ordered and staff anticipates project completion by
August 1, 2015.
Asphalt Parking Lot Repairs: Staff prepared the bid specifications for the asphalt
repairs required at Arroyo Vista Community Park (AVCP), Poindexter Park, Monte Vista
Park, Country Trail Park, Miller Park, and the Civic Center parking lots. City Council
approved the project plans and specifications in July. On December 3, a contract for the
parking lots asphalt work was awarded to Berry General Engineering, Inc. and the work
will cost approximately $595,000. The work has started. The original completion date
was in June 2015; however, several change order items have come up that have
required extensions of the contract completion date to August 2015. The Contractor
discovered a design discrepancy with the plans prepared by Penfield & Smith (now
Stantec) for the cross-gutter located in Parking Lot C at AVCP. Staff met with Stantec
and they have agreed to pay for the cost to correct the discrepancy. Stantec has also
requested an amendment for some additional work they performed on the project. Staff
is reviewing the request.
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Parks Quarterly Report
Page 2
Walnut Acres Park: Construction of the park started on October 27, 2014, and was
scheduled for completion in May 2015. The Contractor is behind schedule to finish this
project. Staff is working with the Contractor to finalize the park as quickly as possible.
The Contractor has already been charged $38,500 in liquidated damages for delays to
the project. Staff is hopeful that the park can be opened to the public in early August.
Widening Access Road at Arroyo Vista Community Park (AVCP) to Accommodate
Bike Lanes/Paths and Sidewalks (Objective VII.A.26) and Formal Walking Path at
AVCP (Objective VII,A.20): The grant agreement has been signed and the deed
restrictions required by the grant have been recorded against the property. Staff is in the
process of getting the construction drawings finalized and preparing bid specifications in
order to go out to bid. It is anticipated that the project will be released for bid in early fall,
with construction taking place starting shortly thereafter. Portions of the project relevant
to parking lots A and C at Arroyo Vista Community Park are being constructed as a part
of the parking lot improvement project currently underway.
Arroyo Vista Community Park (AVCP) Retaining Wall: A retaining wall at AVCP is in
need of replacement. The retaining wall was installed at the top of the slope on the
south side of the park, adjacent to three homes at the end of the cul-de-sacs on
Honeyglen Court and Summerglen Court. To date, the geotechnical evaluation is
complete and the civil engineering plans and specifications are approximately 90%
complete. Upon completion, staff will solicit bid proposals from qualified contractors to
complete this work.
Moorpark Parks Turf Reduction. Project: On June 3, 2015, staff presented a draft
Drought Action Plan outlining the various actions the City should take to meet the State
Water Resources Control Board (SWRCB) mandated water conservation reduction
target of 32%. The plan outlined how the City could conserve water within City
operations and at the same time promote water conservation City-wide. On July 1,
2015, the City Council approved the turf reduction project at 14 City parks. Staffs plans
for each City park outlines the turf areas proposed for removal and conversion to wood
chips. The plans take into consideration usage at the parks by various sports leagues
and other recreational opportunities. Staffs,concept is to remove turf areas that have
very limited or no recreational value and convert these areas to other uses, such as
planters with California native or drought tolerant plant species, trails or other park
amenities. The turf reduction project began on July 20, 2015, and is expected to be
completed in early September 2015.
Graffiti Abatement: Park staff spent approximately 32 hours removing graffiti during
April, May, and June.
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