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HomeMy WebLinkAboutAGENDA REPORT 2015 0902 CCSA REG ITEM 10C CITY OF MOORPARK,CALIFORNIA City Council Meeting of 9-R -2e/5 ITEM 10.C. ACTION: *,co-yc.i.(- MINU I ES OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND BY,yy, ar„44-,_SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California August 19, 2015 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on August 19, 2015, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1 . CALL TO ORDER: Mayor Parvin called the meeting to order at 7:11 p.m. 2. PLEDGE OF ALLEGIANCE: Captain Stephen Wade, Sheriffs Department, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Joseph Fiss, Planning Manager; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: David Tuttle, a resident of the Meridian Hills development, reported on landscaping installed under new drought tolerant standards and its incompatibility with existing landscaping; and a need for better communication between residents of Meridian Hills, City staff and the builder. John Weymouth, a resident of the Meridian Hills development, described his concerns about the disparity between the new drought tolerant landscaping versus the existing landscaping. 35 Minutes of the City Council/Successor Agency Moorpark, California Page 2 August 19, 2015 Bruce Rokos, Chairman of the Moorpark Chamber of Commerce, announced Moorpark Country Days parade will take place on October 3 and the second annual Mammoth Run will take place on October 4. He presented a certificate of recognition to the Community Market Place as the "Shop Moorpark" business of the month. Charles R. Cronin, representing the Community Choice Aggregation, encouraged the City of Moorpark to join with Santa Barbara County and Ventura County to form a Joint Powers Authority of Ventura County cities working towards gaining local utility control and distribution. Linda Hillman, attorney and certified public accountant, also representing the Community Choice Aggregation, encouraged Ventura County cities to join with Santa Barbara cities to coordinate efforts to acquire accurate information regarding the benefits of community choice energy. Angus Simmons, resident of Camarillo, spoke about the benefits of existing Community Choice Aggregations in Marin County, Sonoma County, and the City of Lancaster. Peggy Ludington, a resident of Moorpark/Santa Rosa Valley, spoke about her opposition to Southern California Edison's past proposal for power expansion in the area. She stated the Community Choice Aggregation offers control and alternatives. Ron Whitehurst, small business owner in Ventura, requested Moorpark and other Ventura County cities to pass non-binding resolutions to allow utility rate-payer data to be collected and analyzed. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Pollock requested a future discussion of community choice energy as he, in his role on the board of the Simi Valley Hospital, is familiar with the installation of solar panels on the hospital in an effort to save energy. Councilmember Pollock reported on the success of the second annual Food Truck Meetup fundraiser for the Moorpark Education Foundation on which he serves as a board member. 36 Minutes of the City Council/Successor Agency Moorpark, California Page 3 August 19, 2015 Councilmember Pollock reported the Annual Gala for Moorpark Foundation for the Arts will feature a Glen Miller band this weekend on August 22. Councilmember Mikos reported on having attended the 19th Annual Knights of Columbus Golf Tournament held at the Moorpark Country Club to raise funds for Moorpark charities. Councilmember Mikos reported on having attended the August 17th meeting of the Santa Monica Mountains Conservancy on which she serves as a board member. Councilmember Mikos reported, as chair of the Economic Collaborative of Ventura County she recently attended a meeting where it was revealed that U.S. Department of Agriculture has ranked Ventura County as the most desirable place to live in America. Councilmember Mikos requested a discussion for including an Economic Development Plan as a new element in the next update to the General Plan. Mayor Parvin announced the Moorpark City Library would be closed for building maintenance and carpet replacement on August 20-21 , and would re-open on August 22 at 10:00 a.m. Mayor Parvin announced a drop-off location in the lobby at the Moorpark Police Services Center on Spring Road for unused or expired medication. Mayor Parvin advised the public to take precautions to minimize exposure to West Nile Virus and to report potential sources of standing water near their homes, any dead birds, or mosquitoes in and around their home to City Vector Control. 8. PUBLIC HEARINGS: A. Consider Resolution Approving Modification No. 2 to Residential Planned Development No. 2003-04, a Request for Approval of One Additional New Single-Story House Plan at Tract No. 5463 (Masters at Moorpark Country Club Estates), Located on the North Side of Championship Drive, East of Grimes Canyon Road, on the Application of Toll Brothers, Inc. and Finding the Previously Adopted Mitigated Negative Declaration Applicable. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2015-3424, approving Modification No. 2 to Residential Planned Development Permit No. 2003-04, subject to Conditions of Approval and finding the previously adopted Mitigated Negative Declaration applicable. Mr. Fiss gave the staff report. 37 Minutes of the City Council/Successor Agency Moorpark, California Page 4 August 19, 2015 Mayor Parvin opened the public hearing. Hamid Pezeshkian, representing Toll Brothers, Inc., stated they are in agreement with the Conditions of Approval as described in the agenda report. Mayor Parvin closed the public hearing. MOTION: Councilmember Millhouse moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2015-3424, approving Modification No. 2 to Residential Planned Development Permit No. 2003-04, a request for approval of one additional new single-story house plan at Tract No. 5463 (Masters at Moorpark Country Club Estates), located on the north side of Championship Drive, east of Grimes Canyon Road, on the application of Toll Brothers, Inc., subject to Conditions of Approval and finding the previously adopted Mitigated Negative Declaration applicable. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Appointment of Two City Representatives to Serve as Commissioners to the Ventura County Area Housing Authority (AHA). Staff Recommendation: Appoint two City representatives to the Ventura County AHA for a four-year term beginning September 1, 2015 and ending August 31 , 2019. Ms. Benson gave the staff report. Councilmembers Mikos and Van Dam recommended Jorgen Nielsen be re-appointed to maintain continuity on the Area Housing Authority Board. There were no speakers. MOTION: Mayor Parvin nominated and Councilmember Van Dam seconded the nomination of Jorgen Nielsen to serve on the AHA for a four-year term beginning September 1, 2015 and ending August 31 , 2019. The motion carried by unanimous voice vote. MOTION: Mayor Parvin nominated and Councilmember Mikos seconded the nomination of Julie Diaz-Martinez to serve on the AHA for a four-year term beginning September 1, 2015 and ending August 31 , 2019. The motion carried by unanimous voice vote. B. Consider Scheduling a Public Hearing to Consider a Resolution Updating Permit Application Review and Processing Fees and Deposits to Include 38 Minutes of the City Council/Successor Agency Moorpark, California Page 5 August 19, 2015 Flat Fees for the Cost of Police Department Review of Certain Permits and to Adiust Appeal Fees, and Rescinding Resolution No. 2015-3382, and Finding this Action Exempt from the California Environmental Quality Act (CEQA). Staff Recommendation: Schedule a public hearing for the regular September 16, 2015 City Council meeting. Mr. Bobardt gave the staff report and stated in addition to the police department fee changes to be introduced in September, an increase to the Appeal Fee for Community Development Director decisions is also needed. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to direct staff to schedule a public hearing for September 16, 2015, to consider a resolution updating Permit Application Review and Processing Fees and Deposits to include flat fees for the cost of Police Department review of certain permits and to adjust Appeal Fees, and rescinding Resolution No. 2015-3382, and finding this action exempt from CEQA. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of July 1, 2015. Staff Recommendation: Approve the minutes. B. Consider Warrant Register for Fiscal Year 2014/15 — August 19, 2015. Staff Recommendation: Approve the warrant register. C. Consider Warrant Register for Fiscal Year 2015/16 — August 19, 2015. Staff Recommendation: Approve the warrant register. D. Consider Amendment No. 1 to Agreement with Ventura County Waterworks District No. 1 for Adjusting to Grade Surface Facilities Affected by City of Moorpark Pavement Rehabilitation Projects. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Agreement, subject to final language approval by the City Manager and City Attorney. E. Consider Request from the Moorpark Chamber of Commerce to Use the City-Owned Downtown Properties to Support the Country Days Parade and Street Fair on October 3, 2015, and Request Waiver of Rental Fees. 39 Minutes of the City Council/Successor Agency Moorpark, California Page 6 August 19, 2015 Staff Recommendation: Approve use of City-owned properties, waive rental fees, and require the Moorpark Chamber of Commerce to provide the City with an indemnification agreement, naming the City as additional insured in the insurance policy. F. Consider Resolution Amending the Operation and Capital Improvement Budget for Fiscal Year 2015/16 in the Amount of $25,000.00 for Appraisal Services of the Former Redevelopment Agency of the City of Moorpark Properties. Staff Recommendation: Adopt Resolution No. 2015-3425. ROLL CALL VOTE REQUIRED G. Consider Response to Final Report of the Ventura County Grand Jury 2014-2015 on Countywide Bicycle Safety. Staff Recommendation: 1) Approve the draft responses to the report findings and recommendations and authorize the Mayor to sign and submit the responses to the Presiding Judge of the Superior Court; and 2) Direct staff to implement the direction of the City Council contained in the draft responses. H. Consider Response to Final Report of the Ventura County Grand Jury 2014-2015 on Detention Facilities and Related Law Enforcement Issues. Staff Recommendation: 1) Approve the draft responses to the Grand Jury report findings and recommendations and authorize the Mayor to sign and submit the responses to the Presiding Judge of the Superior Court; and 2) Direct staff to implement the direction of the City Council contained in the draft responses. Consider Memorandum of Understanding (MOU) with Service Employees International Union CTW, CLC, Local 721 for Fiscal Year 2015/16. Staff Recommendation: Approve the new MOU for the time period from July 1 , 2015 through June 30, 2016, subject to City Manager final language approval and authorize the City Manager to sign the new MOU. J. Consider Resolution Amending the City's Salary Plan and Rescinding Resolution No. 2015-3422. Staff Recommendation: Adopt Resolution No. 2015-3426, rescinding Resolution No. 2015-3422. K. Consider Request from Relay for Life to Co-Sponsor the 2016 Relay for Life Event. Staff Recommendation: 1) Approve the request for co- sponsorship as described in the agenda report, and waive park rental fees associated with the Relay for Life, subject to reimbursement of City's direct costs; 2) Authorize the City Manager to approve modified hours of operation for Arroyo Vista Community Park from 10:00 p.m. on May 21 , 2016 to 6:00 a.m. on May 22, 2016, as a condition of the rental permit for the event; 3) Authorize Relay for Life to post private security at the event site within Arroyo Vista Community Park from 10:00 p.m. to 6:00 a.m. on May 20, 2016 through May 21 , 2016; and 4) Authorize the City Manager 40 Minutes of the City Council/Successor Agency Moorpark, California Page 7 August 19, 2015 or City Manager's designee to set other conditions or requirements as may be deemed necessary. L. Consider Amendment No. 1 to Agreement with Oakridge Landscape, Inc. and Amendment No. 4 to Agreement with Venco Western, Inc. for Drought Maintenance and Turf Conversion Projects in Landscape Maintenance Districts (LMDs) and City Facilities and Resolution Amending the Fiscal Year 2015/16 Budget to Fund the Work. Staff Recommendation: 1) Approve Amendment No. 1 with Oakridge Landscape, Inc. for drought maintenance projects in LMD Zones 15 and 22 in the amount of $155,386, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; 2) Approve Amendment No. 4 with Venco Western, Inc. for turf conversion projects at various LMD's and City facilities in the amount of $154,239, and authorize the City Manager to sign the Amendment, subject to final language approval by the City Manager; and 3) Adopt Resolution No. 2015-3427 appropriating $309,625 from various funds for Phase 1 of the turf conversion projects in landscape maintenance districts and at City facilities; and approve fund transfers from the General Fund (1000) to certain landscape maintenance districts. ROLL CALL VOTE REQUIRED M. Consider Award of Agreement to Lawrence R. Moss and Associates, Inc. and Resolution Amending the Fiscal Year 2015/16 Budget for Landscape Architect Services for Landscape Design for the Recreational Trail Project at Arroyo Vista Community Park. Staff Recommendation: 1) Approve Agreement and authorize the City Manager to sign, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2015-3428, amending the FY 2015/16 Budget in the amount of $44,850 from the Traffic System Management Fund (2001) and $5,000 from the General Fund (1000) to fund the landscape architect services. ROLL CALL VOTE REQUIRED 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: Mr. Kueny requested the City Council go into closed session for discussion of Item 12.C. on the agenda. MOTION: Councilmember Milihouse moved and Councilmember Van Dam seconded a motion to adjourn to closed session for a discussion of Item 12.C. on the agenda. The motion carried by unanimous voice vote. The time was 8:11 p.m. 41 Minutes of the City Council/Successor Agency Moorpark, California Page 8 August 19, 2015 C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: 61 East High Street - APN 512-0-091-070 City Negotiator: Steven Kueny, City Manager Negotiating Parties: Kirk Douglas Aiken Under Negotiation: Price and terms of payment Present in closed session were Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin; Steven Kueny, City Manager; Deborah Traffenstedt, Assistant City Manager; and Jeremy Laurentowski, Parks and Recreation Director. The Council reconvened into open session at 8:32 p.m. Mr. Kueny stated Item 12.C. was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:32 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 42