HomeMy WebLinkAboutAGENDA REPORT 2015 0902 CCSA REG ITEM 10I ITEM 10.1.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL of 9-2 X0,5
AGENDA REPORT ACTION: .( tx.d At*
Aturnatnd
TO: The Honorable City Council BY:
FROM: Jeremy Laurentowski, Parks and Recreation Di,ector
BY: Jessica Sandifer, Senior Management Analy
DATE: August 25, 2015 (CC Meeting of 9/212015)
SUBJECT: Consider Amendment No. 1 to Agreement with American Building
Comfort Services, Inc. to Increase Annual Compensation to $50,000
BACKGROUND & DISCUSSION
The City requires ongoing maintenance services related to the heating, ventilation and
air conditioning (HVAC) systems at the various City facilities. The City's contract HVAC
maintenance company, American Building Comfort Services, Inc. (ABC) has typically
been able to perform maintenance services within the City Manager's contract approval
authority. However, due to the increasing number of facilities managed by the City, in
addition to aging HVAC systems at several of these facilities, there is a need to
increase the annual compensation for repair and regularly scheduled maintenance
work. ABC's current agreement executed on May 7, 2015, is for $15,000 annually. The
term of the agreement is for one year and provides for two one-year extensions, for a
total compensation of $45,000 over a three-year term. Staff recommends amending
ABC's agreement to increase the compensation to $50,000 annually. The total contract
value over a three-year term would be $150,000.
FISCAL IMPACT
There is no impact to the FY 2015/16 budget, as funding has been provided in the
current Facilities and Property Maintenance operating budgets. Future expenditures in
FY 2016/17 and FY 2017/18 will also be included in the relevant expenditure accounts.
STAFF RECOMMENDATION
Approve Amendment No. 1 with American Building Comfort Services, Inc., increasing
the annual compensation to $50,000 annually during the Agreement term, as provided
for within the Agreement, and authorize the City Manager to sign the Amendment,
subject to final language approval by the City Manager.
Attachments: Amendment No. 1
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AMENDMENT NO. 1
TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND
AMERICAN BUILDING COMFORT SERVICES, INC., FOR HEATING,
VENTILATION, AND AIR CONDITIONING MAINTENANCE SERVICES AT
VARIOUS CITY FACILITIES AND MISCELLANEOUS CITY PROPERTIES
This Amendment No. 1 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and American Building Comfort Services, Inc., a
corporation ("Contractor"), for heating, ventilation, and air conditioning services
("Agreement"), is made and entered into the day of , 2015.
RECITALS
WHEREAS, on May 7, 2015 the City and Contractor entered into an Agreement
to have the Contractor provide heating, ventilation, and air conditioning services; and
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the annual compensation for services to be performed by Contractor from
fifteen thousand dollars ($15,000.00) annually by a value of thirty-five thousand dollars
($35,000.00) for a total contract value of fifty thousand dollars ($50,000.00) annually,
and document said agreement to amend by jointly approving Amendment No. 1 to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
Section 2, SCOPE OF SERVICES, is amended by replacing the third paragraph
in its entirety as follows:
"Compensation for the services to be performed by Contractor shall be in
accordance with Exhibit C. Compensation shall not exceed the rates or total contract
value of fifty thousand dollars ($50,000.00) annually, without a written amendment to
the agreement executed by both parties. Payment by City to Contractor shall be in
accordance with the provisions of this Agreement."
II. Section 5, PAYMENT, is amended by replacing the second paragraph in its
entirety as follows:
"The City agrees to pay Contractor monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit C, based upon
actual time spent on the above tasks. This amount shall not exceed fifty thousand
dollars ($50,000.00) annually, unless additional payment is approved as provided in this
Agreement."
III. Remaining Provisions:
Except as revised by this Amendment No. 1, all of the provisions of the
Agreement shall remain in full force and effect.
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In Witness Whereof, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK AMERICAN BUILDING COMFORT
SERVICES, INC.
Steven Kueny Mark Rosales
City Manager President
Attest:
Maureen Benson, City Clerk
Amendment No. 1 to Agreement between City of Moorpark and American Building Comfort Services, inc.
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