HomeMy WebLinkAboutAGENDA REPORT 1994 0119 CC REG 11E 1
ITEM /I/• E
AGENDA REPORT
CITY OF MOORPARK
TO: The Honorable City Council
FROM: Baldemar Troche, Public Works Management Analyst " 'S
DATE: January 12 , 1994 (CC Meeting of January 19, 1994)
SUBJECT: CONSIDER PROCUREMENT OF A SECOND A POOL CAR
OVERVIEW
This requests that the City Council approve the acquisition of
a second pool car and amend the FY 1993/94 Budget for this
purchase.
BACKGROUND
In October of 1991 , the City acquired and established the use of
a Pool Car to be used by staff for City business. Since the
date of purchase, the vehicle has been well utilized for this
purpose. As expected, the vehicle has accumulated limited
mileage (16, 059) due to its use for short trips around the City.
However, the frequency of use justifies the need for pool cars.
Other than field personnel and those staff members who receive
monthly vehicle allowances, the pool car is available for use by
staff and City Councilmembers for City business trips. The
vehicle is utilized every day.
During the period when one of the Code Enforcement Officer
positions remained vacant, the second Code Enforcement vehicle
was used as a second pool car. During this period, the Code
Enforcement vehicle was also well utilized as a pool car. It
was of particular value when the primary pool car was being
repaired.
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DISCUSSION
A. Need for Additional Pool Car
As the number of City staff has increased, the average
weekly frequency usage of the pool car has also increased
as noted above. If the pool car is being repaired or is
being utilized, staff must utilize their own vehicle to
meet their transportation demands of the job. Staff
receives $0 .28 cents for each mile they drive their
personal vehicle on City business.
B. Description of Recommended Pool Car
Staff recommends the purchase of a demo (like new) four
door mid-size sedan for use as a second pool car such as
the 1990 Ford Tempo which was purchased with 31 , 306 miles.
C. Fiscal Impact
It is estimated that the cost of a second pool car will be
less than $10 , 000.00. If approved, it is recommended that
this amount be appropriated from the Equipment Replacement
Fund (account no. 031 . 3 .999. 999) . This fund has a FY
1993/94 balance of $106 , 393 . 22 .
RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Staff recommends that the City Council take the following
actions :
1. Approve an appropriation of funds from the Equipment
Replacement Fund (account no. 031 . 3 .999 . 999) in the
amount of $10,000.00 ;
2 . Approve an amendment to the FY 1993/94 Budget (account
number 003 . 4 . 142.904) in the amount of $10,000.00 for
the purchase of a second pool car; and,
3 . Authorize the City Manager to purchase said vehicle not
to exceed $10,000.00.