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Home My WebLink AboutAGENDA REPORT 1994 0216 CC REG ITEM 11DITEM '.^OORPARK, CALIFORMA City of Moorpark C;`jCoun nMoot;rg AGENDA REPORT cf v2 199y TO: The Honorable City Council ACTION: FROM: Christine Adams, Director of Community Services&s B;:;� DATE: February 8, 1994 (Meeting of February 16, 1994) SUBJECT: Consider Proposal for Arroyo Vista Recreation Center Grand Opening Festivities The Arroyo Vista Recreation Center is expected to be completed by the end of April. The City Council has set May 14 as an upcoming Town Hall Meeting. The Parks and Recreation Commission reviewed this proposal on February 7, 1994, and is recommending May 21st as the date for the Grand Opening Festivities. This date will give city staff enough time to get the facility ready for the public, and any other unforeseen delays in construction. The purpose of this event should be to familiarize as large a segment of the community as possible with the location of Arroyo Vista Recreation Center and to showcase the many features of the facility. The City Council approved a second Craft Faire, to be held in the spring, as part of the FY 93-94 budget process, based on the success of the Holiday Craft Faire in November. Staff is proposing that this craft Faire be held at Arroyo Vista Community Park in conjunction with the proposed Grand Opening. There is additional funding available from the 10th Anniversary, and the City Council has already directed that some of these funds be used for the grand opening of the Recreation Center. Of the $3200 that was remaining from the loth Anniversary, staff is suggesting that $1600.00 be allocated by the City Council for this event, and the rest remain in the budget to purchase the marquee signs that have already been identified by the City Council. It is proposed that community groups be approached to assist with certain facets, as no money is budgeted to fund this event, with the exception of the above mentioned allocation from the loth Anniversary. It is conceivable that the proposed Arts and Crafts Faire will also generate revenue, which could also be used, with Council approval, to fund the Grand Opening, if needed. Program expenses and revenues from the Arts and Crafts Faire come out of Fund 33, rather than the General Fund. The Commission has suggested that staff look into getting some sort of celebrity to participate in the afternoon basketball game. Staff will pursue this, but is also considering offering a Youth H.O.R.S.E. tournament, that all ages might participate in. Food and drink concessions will be provided, and both the Moorpark Kiwanis and MYAC have expressed interest in providing this service throughout the day. Entertainment will consist of local groups performing. Staff is also considering offering the first of the Summer Concerts, provided through the A. Levy Grant, at this function, and hold this concert in the late afternoon on the grass area just east of the new facility. EVENT PROPOSAL Arroyo Vista Recreation Center Grand Opening DATE: TBA (May) LOCATION: Arroyo Vista Community Park and Recreation Center TIME: 9:00 am - 6:00 pm AGE GROUP: Families PROPOSED SCHEDULE OF EVENTS 9:00 am Opening Ceremonies 9:00 am-4:00 pm Youth "Park Your Art" Festival (co -sponsored with MUSD/Throughout the entire facility) 10:00 am-12:00 pm Recreation Class Demonstrations/Entertainment (Gym) 10:00 am -4:00 pm Craft Faire (Both Activity Rooms) 10:00 am-12:00 pm Kids Korner Art (with MYAC/Foyer) 1:00 pm - 4:00 pm Exhibition Basketball Game or H.O.R.S.E. Tournament (Gym) 4:00 pm - 6:00 pm Concert in the Park ACTIVITY DETAIL Opening Ceremonies TIME: 9:00 am TARGET AGE GROUP: Everyone The brief ceremony will officially open the center for use by the citizens of Moorpark. Ribbon cutting, remarks by the Mayor and City Council and refreshments will begin the day's festivities. Recreation Class Demonstrations / Entertainment TIME: 10:00 am-12:00 pm TARGET AGE GROUP: All ages Recreation classes such as dance, karate, gymnastics, and drama could showcase their skills during the day. Also, the Senior Chorus could perform some musical numbers. ESTIMATED EXPENDITURE: $0.00 ESTIMATED REVENUE: $0.00 "Park Your Art" Festival TIME: 9:00 am - 4:00 pm TARGET AGE GROUP: School Age Children In conjunction with MUSD, the city will invite children to submit artwork in a variety of mediums. Themes can be determined by commission or council. Work will be judged and awards will be given. Donation of a cash prize may be solicited from businesses. By using certificates and existing ribbons and awards, this element can be significantly reduced in cost. ESTIMATED EXPENDITURE: $100.00 Awards $100.00 ESTIMATED REVENUE: $ 0.00 Craft Faire TIME: 10:00 am-4:00 pm TARGET AGE GROUP: Families Artisans and Crafters will be invited to display their goods. Booth spaces may be rente ($35 for the day). Limit vendors to indoor sites but have plans for weather depending exhibits. Finances are based on a minimum of 50 vendors. The site may hold more. ESTIMATED EXPENDITURE: $ 75.00 Supplies $ 75.00 ESTIMATED REVENUE: $1,500.00 Kids Korner Art TIME: 11:00 am-2:00 p.m. TARGET AGE GROUP: Community Youths Open to the public, this activity would allow young people to create their own maste Art mediums would include glue painting, edible art, marble painting, sand painting an A local youth agency may be willing to co-sponsor this activity. ESTIMATED EXPENDITURE: $0.00 ESTIMATED REVENUE: $0.00 Exhibition Basketball Game or H.O.R.S.E. Tournament TIME: 1:00 pm - 4:00 pm TARGET AGE GROUP: Families The planned game could be between service groups or public safety personnel, playing against each other for fun. Another concept would be to hold a H.O.R.S.E. tournament for all ages. Both activities would be free to the public and would showcase the new gymnasium. ESTIMATED EXPENDITURE $100.00 Awards $100.00 ESTIMATED REVENUE $ 0.00 Concert in the Park TIME: 4:00 pm - 6:00 pm TARGET AGE GROUP: Families In addition to the grant funds provided by A.Levy Foundation, Urban West has expressed interest once again in sponsoring a summer concert. Staff is currently working with Urban West to determine their interest in being involved at the Grand Opening. ESTIMATED EXPENDITURES $2000.00 Stage $ 500.00 Band $1500.00 ESTIMATED REVENUE: $2000.00* *From A.Levy Grant or Urban West SUMMARY PROPOSED BUDGET ESTIMATED REVENUE: Craft Faire Revenue $1500.00 loth Anniversary Surplus $1600.00 Concert Funding $2000.00 TOTAL ESTIMATE REVENUES $5100.00 ESTIMATED EXPENDITURE: Band $1500.00 Stage Rental $500.00 Advertising $250.00 Filming $350.00 Ceremony Refreshments $100.00 Staff $500.00 Exhibition Basketball $100.00 Youth Park Your Art Festival $100.00 Kids Korner Art $ 0.00 Arts & Craft Faire $ 75.00 TOTAL EXPENDITURES $3475.00 FUND BALANCE (If revenue from Craft Faire is included) $1625.00 RECOMMENDATION: 1). Select May 21, 1994 as the date for Arroyo Vista Recreation Center Grand Opening Festivities, and 2) Authorize staff to expend up to $1600 of the loth Anniversary surplus funds on the Grand Opening Festivities.