HomeMy WebLinkAboutAGENDA REPORT 1994 0406 CC REG ITEM 08FITEM .
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AGENDA REPORT
CITY OF MOORPARK 1 /
TO: Honorable City Council
FROM: Jill Rubin Myers, Solid Waste Coordinator
DATE: March 31, 1994 (CC Meeting of April 6, 1994)
SUBJECT: Consider Approval of Appropriation of Funds to be
Reimbursed by Used Oil Recycling Grant Funds, and the
Expenditure of Grant Funds to Purchase Equipment,
Promotional Materials and Staff Costs.
As you are aware, Moorpark was awarded grant funding, in the amount
of $8,462.22, from the California Integrated Waste Management Board
(Board) . The purpose of the grant program is to provide funding to
local governments to establish used oil collection and recycling
programs. The funding may be used to purchase equipment
($4,040.12), promotion of the program ($1,375.00), and staff costs
($3,047.10) to administer the program. The program funding period
is January 1, 1994 through June 30, 1995.
To be eligible for grant funds, one used oil collection center for
every 100,000 residents must be certified or plan to be certified
by January 1, 1994. Easy Oil, located in the Park Lane Car Wash
Plaza, recently received certification.
On October 20, 1993, the City Council approved Resolution 93 -980
authorizing the submittal of the grant application and purchasing
of equipment as itemized in the grant application. The Resolution
also granted the City Manager the authority to execute any
agreements, contracts, and requests for payment.
The City will invoice the Board for reimbursement of expended funds
on a quarterly basis. Within sixty days of invoicing the Board,
the City should receive the grant funds. The grant funds will be
accounted for as part of the General Fund. This is consistent with
the direction to reduce the number of funds. The expenditures will
be accounted for in the General Fund. Such funds include the
purchasing of equipment, additional staff hours for the part time
Administrative Aide, and additional advertising costs that will be
reimbursed with grant funding. Other costs currently allocated in
the Solid Waste budget will be offset with the grant funding, such
as staff hours for the Solid Waste Coordinator and partial
advertising/ promotional costs.
For fiscal year 1993/94, staff anticipates the following costs to
be expended for the grant program equipment: $2,135.00 (itemized on
the next page), advertising $500.00, part -time personnel
(Administrative Aide) $630.00, and full -time personnel (Solid Waste
Coordinator) $1027.00. Total anticipated program costs for fiscal
year 1993/94 amount to $4,292.00.
Honorable City Council
April 6, 1994
Page 2
Since the program funding encompasses two fiscal years, the
remaining grant funds ($4,170.22) will be included in the 1994/95
Solid Waste budget.
To purchase equipment, the City has $4,040.12 available in grant
funding. In researching Moorpark's equipment needs, Staff worked
with Easy Oil and contacted suppliers, used oil haulers, cities,
and other quick lube places to obtain equipment and pricing
information.
Staff received price quotes (that include freight and sales tax)
for the appropriate equipment and proposes that the following
equipment be purchased:
1 - 240 Gallon Storage Tank $1,200
Lube Cube Double wall bulk storage
MacValley Oil, Oxnard, CA. Identification: UL 142 Tank with
secondary containment units and UL labels. Product classified
by Underwriters Laboratories Inc.
2 - 55 Gallon Storage Drums $ 90.00
Salvas Oil Company, Oxnard, CA
Drums will serve as the primary containment unit for
contaminated oil. Product approved by Department of
Transportation.
1 - Drum Spill Tray $ 45.00
Tri- Valley, Newberry Park, CA
1 - TIF 5050 Combustible Gas Detector $170.00
Johnstone, Thousand Oaks, CA
Hand -held sniffer mechanism to detect contaminants (halogen
gases, CFC, HCFC, and ethylene) in individual containers.
80 - CLOR- D -TECT #1000 $ 420.00
Foss Environmental, Long Beach, CA
These are on -site test equipment strips used to help detect
any contaminates found in a drum of used oil. Product
approved by ASTM Method No. D5384 and EPA Method No. 9077.
1 - Emergency Spill Quick- Response Kit $ 150.00
Identification: Universal Spill "Haz -Mat Pack ".
Tri - Valley, Newberry Park, CA
This kit is a 55 gallon plastic container containing the
collection materials (adsorbents, gloves, etc.) for spills on
land or water which will be provided to the collection center.
SUBTOTAL $2,075.00
Honorable City Council
April 6, 1994
Page 3
In addition to the equipment listed above, staff proposes to use
grant funding to purchase two signs that read, "Used Oil Collection
Center ", with an arrow indicating direction of the certified
center. Staff has worked with the Director of Community
Development to determine the location of the signs. Costs for both
signs is $60.00, amounting to a total equipment expenditure of
$2,135.00. The balance of the equipment fund ($1,905.12) will be
used to purchase other equipment as determined to be necessary once
the program is in operation.
Staff developed an equipment lease agreement with Easy Oil
specifying use and maintenance of any equipment purchased with the
grant funds. The Agreement is currently under review by the City
Attorney. At a later time, staff will present the Agreement for
Council consideration.
RECOMMENDATION: (Roll Call Vote Required)
Staff recommends that the City Council:
1. Approve the expenditure of grant funds in an amount not
to exceed $8,462 to purchase equipment, promotional
materials and staff costs as identified in this report.
2. Amend the Fiscal Year 1993/94 budget increasing the
following Solid Waste budget line items: $2,135.00 to
the Specialized Equipment line item (01. 161.906) , $630.00
to the Salaries Part Time line item (01.4.161.503), and
$500.00 to the Advertising line item (01.4.161.625).
3. Direct that the balance of the grant funds be included in
the 1994/95 budget as identified in this report.