HomeMy WebLinkAboutAGENDA REPORT 1994 0316 CC REG ITEM 08E ITEM S.
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AGENDA REPORT �"t '<. "-.
CITY OF MOORPARK r c= r.x_
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ACTION: G/`% 0 .5te"67/
TO: The Honorable City Council
FROM: Ken Gilbert, Director of Public Works B ��
DATE: March 7, 1994 (Meeting of 3-16-94)
SUBJECT: Consider Bids for the Construction of Parkway Landscaping
at the following locations: 1) North Side of Los Angeles
Avenue Between Spring and Millard; 2) North Side of Los
Angeles Avenue from a Point East of Shasta to a Point
West of Goldman; 3) South side of Poindexter Avenue from
a Point East of Sierra Easterly approximately six hundred
feet; and, 4) East Side of Spring Road from Peach Hill
Road northerly approximately six hundred feet.
BACKGROUND
On May 19, 1993 , the City Council authorized staff to advertise for
the receipt of bids for the subject project upon receipt of an
Encroachment Permit from Caltrans. After a rather lengthy review
period involving the drafting of a Landscape Maintenance Agreement
between the City and Caltrans, the City finally received an
Encroachment Permit in late December 1993 , for that portion of the
project within the State right-of-way. The project was then
advertised for receipt of bids.
DISCUSSION
A. Project Description
The proposed project calls for the construction of irrigation
and landscaping at the following locations:
• North side of Los Angeles Avenue from Spring Road to Millard
Street;
• North side of Los Angeles Avenue at Shasta Avenue;
• South side of Poindexter Avenue at Sierra Avenue;
• East side Spring Road south of Peach Hill Road.
The project design does not include the additional landscaping
proposed to be installed adjacent to the block wall to be
constructed at the northwest corner of Shasta Avenue and Los
Angeles Avenue. That modification can be done later with City
forces.
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B. Cost Accounting
The bidding documents were structured to allow the bidders to
show a separate price for each of the landscaped areas described
above, to allow for the accounting of costs to each of those
areas.
C. Add / Deduct Alternate
The plans call for the construction of a water service at the
intersection of Millard Street and Los Angeles Avenue. The
plans require the contractor to bore under the new sidewalk
recently constructed at the northeast corner of that
intersection. In order to allow for a possible cost savings,
the bidding documents required the bidders to submit a separate
price for the removal and replacement of the sidewalk in this
area, in lieu of boring. All of the Alternate Bids submitted
for this alternate construction method were for either an add
price or zero. It is recommended, therefore, that the alternate
(sidewalk removal and replacement) not be selected and that the
contract be awarded based on the base bid (boring under the
sidewalk) .
D. Bid Results
Attached as Exhibit 1 is a list of the bid results. The
apparent low bidder for a contract based on the Base Bid (No
Alternate) is California Landscape, Inc.
E. Fiscal Impact
1. Prior Year Design Costs: Prior year costs for the project
design are as follows:
Location Design
Los Angeles Ave: Spring to 1324.00
Hillard
Los Angeles Ave @ Shasta 900.00
Poindexter Ave @ Sierra 575.00
E/S Peach Hill @ Spring 710.00
Total 3,509
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2 . Construction Cost Estimate: The following is a cost estimate
for the construction of the subject project:
Contr Admin &
Location Construction Contingency Inspection Total
L. A. Ave: Spring to Millard a 20,363 2,037 1,600 24,000
Los Angeles Ave @ Shasta b 19,212 1,988 1,800 23,000
Poindexter Ave @ Sierra 18,752 1,448 1,800 22,000
E/S Peach Hill @ Spring 23,475 1,825 1,700 27,000
Total 81,802 7,298 6,900 96,000
Note: a: Includes i the Caltrans Permit cost (19,613 + 750 = 20,363).
b: Includes the Caltrans Permit cost (18,461 + 751 = 19,212).
3 . Budget Amendment:
a. L. A. Ave. : Spring Rd to Millard St: This project was not
included in the FY 1993/94 Budget. It is recommended that
this project be funded from the L. A. Avenue AOC.
b. L. A. Ave. at Shasta Ave: This project is shown in the FY
1993/94 Budget to be funded by Assessment District AD84-1.
It is recommended that the funding for this project be
revised to be the same as the L. A. / Millard Project --
the L. A. Avenue AOC.
c. Poindexter / Sierra: A portion of the amount budgeted for
this project ($17,000) was a deposit to Fund 023 by a
developer (West America) for the replacement of certain
trees. No budget adjustment is required.
d. E/S of Spring Rd S/O Peach Hill Rd: No change required.
A summary of the proposed funding for this project is as
follows:
Current Proposed
Location Account No. Budget ($) Change ($) Total
L. A. Ave: Spring to Millard 027-4-142-903-0241 0 24,000 24,000
Los Angeles Ave @ Shasta 023-4-400-903-0002 17,500 (17,500) 0
027-4-142-903-0002 0 23,000 23,000
Poindexter Ave @ Sierra 023-4-400-903-0001 22,000 0 22,000
E/S Peach Hill @ Spring 023-4-400-903-0280 27,000 0 27,000
Total 12,514,885,150,526 66,500 29,500 96,000
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RECOMMENDATION (Roll Call Vote)
Staff recommends that City Council take the following actions:
1) Approve an appropriation of funds and amendment to the FY
1993/94 Budget as follows:
• L. A. Ave / Millard(027-142-903-0241) : from $0 to $24,000;
• L. A. Ave / Shasta (023-400-903-0002) : from $17 ,500 to $0;
• L. A. Ave / Shasta (027-142-903-0002) : from $0 to $23 ,000;
2) Award a contract for the subject construction to California
Landscape for the bid amount of $81,802.00;
3) Approve a project contingency in the amount of $7,298 and
authorize the City Manager to approve increases in the scope of
work not to exceed said amount; and,
4) Authorize the Mayor to sign necessary contract documents.
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CITY OF MOORPARK Bidder VENDOR 1 VENDOR 2 VENDOR 3
Bid Results
NAME: California Landscape Golden Bear Arborist Ecology Const. [#A]
Parkway Landscaping ADDRESS: Engineer's 7755 Deering Ave 146 E. Railroad Ave 22019 Vanowen St
CITY, STATE: Estimate Canoga Park CA 91304 Monrovia, CA 91016 Canoga Park, CA 9130
February 22, 1994 PHONE NUMBER: (818) 346-7543 (818) 359-6647 (818) 704-1093
CONTACT PERSON: Steve Thomas Bruce Thibodeau Farid Soroudi
ITEM DESCRIPTION Units TOTAL BID TOTAL BID TOTAL BID TOTAL BID
A: N/S L.A. Ave @ Spring
1 Irrigation LS 14,228.00 11,764.74 19,500.00
2 Planting LS 3,799.00 5,368.63 4,000.00
3 Misc Work LS 1,061.00 1,610.42 100.00
4 Maint LS 525.00 275.00 100.00
B: N/S L.A. Ave @ Shasta 25,000.00 19,613.00 19,018.79 23,700.00
1 Irrigation LS 12,815.00 4,181.00 13,000.00
2 Planting LS 4,019.00 8,452.50 3,000.00
3 Misc Work LS 1,102.00 1,680.00 100.00
4 Maint LS 525.00 275.00 100.00
C: Poindexter @ Sierra 22,000.00 18,461.00 14,588.50 16,200.00
1 Irrigation LS 13,509.00 11,006.50 14,500.00
2 Planting LS 3,854.00 13,490.75 3,500.00
3 Misc Work LS 864.00 2,320.00 100.00
4 Maint LS 525.00 275.00 100.00
D: E/S Spring @ Peach Hill 22,000.00 18,752.00 27,092.25 18,200.00
1 Irrigation LS 13,401.00 13,487.90 13,000.00
2 Planting LS 8,345.00 4,032.25 8,500.00
3 Misc Work LS 1,029.00 1,210.63 1,500.00
4 Maint LS 700.00 275.00 400.00
27,000.00 23,475.00 19,005.78 23,400.00
E Caltrans Permiyt LS x 1,500.00 2,180.00 1,250.00
F Release LS x 1.00 1.00 1.00
ADD/DEDUCT ALTERNATE
R&R Sidewalk @ N/E Corner LS 4,500.00 3,800.00 1,210.68 0.00
Millard & L. A. Ave. ,
Total (A thru F) 96,000.00 81,802.00 81,886.32 82,751.00
Total With Alternate 100,500.00 85,602.00 83,097.00 82,751.00
7,- 1 (z)
CITY OF MOORPARK Bidder VENDOR 4 VENDOR 5 VENDOR 6 VENDOR 7
Bid Results
NAME: Landscape Developmen American Landscape Ojai Western Lscp Alpha Omega
Parkway Landscaping ADDRESS: 32204 N. Castaic Rd. 7949 Deering Ave 1727 N. Ventura [#C] 1835 Lucretia Ave
CITY, STATE: Castaic CA 91384 Canoga Park CA 91304 Ventura, CA 93001 Los Angeles, CA 9002
February 22, 1994 PHONE NUMBER: (805) 295-1970 (818) 999-2041 (805) 643-5296 (213) 668-0270
CONTACT PERSON: Gary Horten Mickey Strauss Bill Burr Byeong Seong Lee
ITEM DESCRIPTION Units TOTAL BID TOTAL BID TOTAL BID TOTAL BID
A: N/S L.A. Ave @ Spring
1 Irrigation LS 15,080.00 18,200.00 17,500.00 24,700.00
2 Planting LS 3,162.00 3,000.00 7,260.00 3,500.00
3 Misc Work LS 300.00 4,500.00 3,412.00 1,000.00
4 Maint LS 200.00 300.00 300.00 300.00
B: N/S L.A. Ave @ Shasta 18,742.00 26,000.00 28,472.00 29,500.00
1 Irrigation LS 14,596.00 16,800.00 16,084.00 18,500.00
2 Planting LS 5,195.00 2,500.00 8,553.00 3,700.00
3 Misc Work LS 200.00 3,200.00 0.00 500.00
4 Maint LS 300.00 125.00 250.00 300.00
C: Poindexter @ Sierra 20,291.00 22,625.00 24,887.00 23,000.00
1 Irrigation LS 13,209.00 17,700.00 12,700.00 18,500.00
2 Planting LS 6,096.00 2,900.00 4,178.00 4,200.00
3 Misc Work LS 150.00 2,500.00 2,941.00 500.00
4 Maint LS 250.00 200.00 200.00 300.00
D: E/S Spring @ Peach Hill 19,705.00 23,300.00 20,019.00 23,500.00
1 Irrigation LS 14,294.00 11,600.00 14,034.00 17,000.00
2 Planting LS 10,097.00 6,900.00 10,846.00 6,500.00
3 Misc Work LS 100.00 2,600.00 0.00 500.00
4 Maint LS 700.00 700.00 600.00 500.00
25,191.00 21,800.00 25,480.00 24,500.00
E Caltrans Permiyt LS 370.00 900.00 970.00 1,199.00
F Release LS 1.00 1.00 1.00 1.00
ADD/DEDUCT ALTERNATE
R&R Sidewalk @ N/E Corner LS 1,700.00 6,000.00 3,620.00 2,500.00
Millard & L. A. Ave.
Total (A thru F) 84,300.00 94,626.00 99,829.00 101,700.00
Total With Alternate 86,000.00 100,626.00 103,449.00 104,200.00
. . x- k ( 3)
CITY OF MOORPARK Bidder VENDOR 8 VENDOR 9 VENDOR 10
Bid Results
NAME: Delta Landscape Karleskint-Crum Plowboy Landscapes
Parkway Landscaping ADDRESS: 8951 Sanfernando Rd 225 Suburban Rd 2190 N. Ventura Ave
CITY, STATE: Sun Valley, CA 91352 San Luis Obispo, CA Ventura, CA 93001
February 22, 1994 PHONE NUMBER: (818) 768-6551 (805) 543-3304 (805) 643-4966
CONTACT PERSON: Darrel Sholders Pamela Crum Doug Wasson
ITEM DESCRIPTION Units TOTAL BID TOTAL BID TOTAL BID TOTAL BID
A: N/S L.A. Ave @ Spring
1 Irrigation LS 16,910.00 12,490.00 25,000.00
2 Planting LS 3,285.00 5,885.00 4,587.00
3 Misc Work LS 8,095.00 1,115.00 1,000.00
4 Maint LS 750.00 699.00 1,500.00
B: N/S L.A. Ave @ Shasta 29,040.00 20,189.00 32,087.00 0.00
1 Irrigation LS 16,555.00 11,527.00 21,714.00
2 Planting LS 2,940.00 2,452.00 5,203.00
3 Misc Work LS 2,930.00 820.00 1,000.00
4 Maint LS 450.00 291.00 1,500.00
C: Poindexter @ Sierra 22,875.00 15,090.00 29,417.00 0.00
1 Irrigation LS 16,620.00 15,325.00 23,628.00
2 Planting LS 3,420.00 4,168.00 6,270.00
3 Misc Work LS 4,650.00 294.00 1,000.00
4 Maint LS 600.00 495.00 1,500.00
D: E/S Spring @ Peach Hill 25,290.00 20,282.00 32,398.00 0.00
1 Irrigation LS 14,330.00 31,307.00 15,808.00
2 Planting LS 6,845.00 12,016.00 10,901.00
3 Misc Work LS 1,860.00 4,048.00 1,000.00
4 Maint LS 750.00 1,429.00 1,500.00
23,785.00 48,800.00 29,209.00 0.00
E Caltrans Permiyt LS 1,000.00 1,547.00 250.00 x
F Release LS 1.00 1.00 1.00 x
ADD/DEDUCT ALTERNATE
R&R Sidewalk @ N/E Corner LS 0.00 2,536.00 0.00 x
Millard & L. A. Ave.
Total (A thru F) 101,991.00 105,909.00 123,362.00 0.00
Total With Alternate 101,991.00 108,445.00 123,362.00 0.00