HomeMy WebLinkAboutAGENDA REPORT 1994 0316 CC REG ITEM 08NTO:
FROM:
DATE:
ITEMS*
CITY OF MOORPARK
AGENDA REPORT
The Honorable City Council
Christine Adams, Director of Community Service?
March 4, 1994 (Meeting of March 16, 1994)
SUBJECT: Consider Purchase Arroyo Vista Recreation Center Office
Furnishings
•,A'
The Arroyo Vista Recreation Center is scheduled to have its Grand Opening on May
21, 1994. Staff has researched and listed all furnishings and equipment that would be
needed for the facility to be opened to the public and operate effectively. The City
Council has appropriated $119,000 in GANN funds to be used for the field
improvements at Arroyo Vista Community Park.
Staff has reviewed this with the Public Works, Facilities, and Solid Waste Committee
(Montgomery and Wozniak), who concur with staffs recommendation to approve the
expenditure of GANN funds, not to exceed $25,000.00, and to be repaid with any
construction cost savings upon completion of the Recreation Center.
The City Council approved a second Recreation Supervisor position in January, 1994.
This position, with the assistance of part time recreation leaders, will be located at the
Arroyo Vista Recreation Center, to serve as on -site staff as well as plan programs and
activities for that facility.
The projected staffing schedule will allow the facility to be opened from about 9:00
a.m. to 10:30 p.m. weekdays, and 10:00 am - 6:00 p.m. on the weekends. The City is
anticipating that the activity rooms and the gymnasium will be frequently used by city
residents. This type of use will necessitate appropriate furniture and office equipment.
Attached is a proposed listing of office equipment and facility furniture that staff has
identified for the new facility. This list would provide adequate furniture for the office
and on -site personnel as well as activity furniture such as banquet tables and chairs,
and preschool furniture, for classes and special activities. The banquet tables and
chairs would also be necessary if the facility is rented to residents and non - profit
groups, as is the practice at the current Community Center. Staff has identified that
the number of tables and chairs that the City has on hand at the Community Center
are used a great deal of time, and to transport these tables and chairs back and forth
between the two facilities would be highly labor intensive for staff. The City already
has 15 preschool chairs now stored at Griffin Park that can be used to supplement the
requested preschool chairs.
Staff is researching the feasibility of handling class and sports program registration by
computer. A software program can be developed for a relatively inexpensive cost
(which was appropriated for the 93 -94 budget) and could link both facilities by
telephone modem. This would assist staff is serving resident customers more effectively
by allowing people to sign up for programs at either facility. The phone modem would
allow the staff at each site to maintain up to the minute records and avoid
overbooking any one program or class. Thy minimum computer equipment is also
identified in this list.
A photocopy machine is also requested, although an actual price has not be
determined yet. This would assist the staff located at the recreation center with
duplicating reports and flyers without having to travel to and from the Community
Center several times a day. Staff is estimating a cost for a small copier to be $3000.00.
The kitchen for the Recreation Center will have cabinets, a sink, counter tops and a
garbage disposal. Other equipment such as a stove, warming table, and refrigerator
were not included in this phase of construction. Ultimately, the kitchen is designed so
that it can he easily converted to function as a professional and all stainless steel
kitchen. This equipment can be considered for future years capital improvement plans.
There is a small refrigerator in city storage at present, which may not be adequate.
Staff is recommending a 25 cf. refrigerator for $1000, which will accommodate the
facility needs for tnany years.
The City's purchasing department has researched the prices on the requested items,
and the amounts listed are the very hest price, available at this time.
The suggested funding source would be out of the GANN funding that was designated
for the Arroyo Vista Community Park, not to exceed $25,000.00. Any construction
cost savings from the building will be used to, repay this amount upon completion of
the building. Furniture and equipment need to) he ordered as soon as possible to insure
delivery prior to May 21, 1994.
RECOMMENDATION (ROLL CALL VOTE)
1) The Public Works, Facility and Solid Waste Committee and staff recommend
approval of the list of identified furnishings and office equipment for the Arroyo Vista
Recreation Center with a $3438.00 contingency subject to City Manager approval; 2)
Approve the expenditure of GANN fund allocations within Fund 5 (05.4.147.903),
designated for park improvements at Arroyo Vista Community Park, not to exceed
$25,000.00; and 3)All or part of this CXpClldlturc to he repaid with any construction
cost savings upon completion of the Recre� m,,n C,,ritcr.
Identified Furnishings for Arroyo Vista Recreation
Center
OFFICE
Two (2) Freestanding worktable with adjustable Keyboard Shelf
One (1) Standup Computer Station
Two (2) Three Drawer Mobile Pedestal File
Two (2) Swivel Tilt Chairs
SUB TOTAL $1339.00
Inner Office
One (1) High Back Swivel Chair
One (1) 36' Wide Lateral File Cabinet (2 Drawer)
Three (3) Plastic Wastebaskets
SUB TOTAL $522.00
LOBBY
Two (2) Waste Cans
Four (4) Chairs
One (1) Magazine Table
One (1) Wall Mount Letter Board with 330 letters
Two (2) Flyer and Magazine Racks
SUB TOTAL $2045.00
500.00
105.00
434.00
300.00
240.00
270.00
12.00
220.00
1300.00
265.00
160.00
100.00
MULTI PURPOSE ROOM (S)
One hundred twenty (150) Folding Chairs
Fifteen (15) Banquet Tables
Fifteen (15) Preschool Chairs
Five (5) Preschool Tables
Four (4) 6x12 Floor Mats
Two (2) Chair Dolly
One (1) Table holly
SUBTOTAL $5086.00
KITCHEN
One (1) 25 cubic foot refrigerator
SUBTOTAL $1000.00
OFFICE EQUIPMENT NEEDS
Two (2) 14' Color Monitor
Basic Model
Two (2) Macintosh Quatro 610
Higher Model 8 mg 160 hd
Two (2) Phone Modem
#144
Hewlett Packard 4ML - Laser Printer
Basic Model
Cables
Image Writer (for Receipt Writing)
Apple Remote Access Software
Photocopier (estimated)
SUB TOTAL
$8070.00
TOTAL COSTS
$18,062.00
Estimated Tax and Shipping
3,500.00
GRAND TOTAL
$21,562.00
2325.00
675.00
225.00
350.00
1016.00
360.00
13.5.00
1000.00
564.00
2.570.00
320.00
966.00
100,00
392.00
1.58.00
3000.00