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HomeMy WebLinkAboutAGENDA REPORT 1994 0316 CC REG ITEM 08AATO: The Honorable City Council I�M� TE A • As FROM: Jaime Aguilera, Director of Community Development % Paul Porter, Senior Planner ,- -- DATE: February 22, 1994 (CC meeting of March 16, 1994) SUBJECT: SECOND REVISION TO CONTRACTS WITH IMPACT SCIENCES AND CARLSBERG (CONEJO FREEWAY PROPERTIES) FOR PREPARATION OF ADDENDUM TO ENVIRONMENTAL IMPACT REPORT AND REVISIONS TO THE CARLSBERG SPECIFIC PLAN Background On Friday, June 5, 1992, Carlsberg Financial Corporation filed an application and submitted a deposit for processing amendments to the Carlsberg Specific Plan and preparation of a Supplemental Environmental Impact Report. Staff requires assistance from Impact Sciences to complete the Addendum to the prepared Supplemental Impact Report and other required staff work on this project. Discussion The Addendum to the Environmental Impact Report will evaluate the impacts of the changed project description as requested by the City Council. The revised contract amount of $20,051.69 includes: 1) Additional work in the amount of $8,419.69 in excess of the approved contract amount which was performed by Impact Sciences in order to complete the EIR for the project; 2) Additional work by Impact Sciences required to complete the EIR Addendum in the amount of $5,100.00; the cost to attend additional meetings estimated at $5,400.00, and $1,132 in expenses. Following is a summary of the land uses proposed in the amended Specific Plan: 552 residential units, 73 acres of Business Park with Subregional Retail /Commercial overlay uses, 7 acres of institutional use, a 6.5 acre neighborhood park and 229.4 acres Open Space and park uses. Staff has prepared two second amendments to contracts for the Council's review. The first is an amendment to the contract between the City and the consultant (Impact Sciences) for preparation of the environmental document and other required work. The second is an amendment to the contract between the City and Carlsberg (Conejo Freeway Properties) for payment of consultant in an amount not to exceed an additional $ 20,051.69 (total revised contract amount is $112,359.69) and City staff costs regarding this project. PP01:22:94110:53amA:\16MAR94.CC 1 Recommendation: 1. Approve both contract amendments subject to final language approval of the City Attorney and City Manager, and authorize the Mayor to sign on behalf of the Council Attachments: 1. Agreement for Preparation of the Addendum to the Supplemental EIR and Case Processing For Modification to Carlsberg Specific Plan 2. Professional Services Agreement 3. Letter from Impact Sciences dated February 16, 1994. PP02:22:94110:53amA:\16XAR94.CC 2 SECOND ADDENDUM TO AGREEMENT BETWEEN CONEJO FREEWAY PROPERTIES, LTD, A CALIFORNIA LIMITED PARTNERSHIP (Conejo) AND SIMI MOORPARK FREEWAY PROPERTIES, LTD., A CALIFORNIA LIMITED PARTNERSHIP (Simi) BY AND THROUGH ITS GENERAL PARTNER LAND RESEARCHERS, INC., A CALIFORNIA CORPORATION (herein called Carlsberg) AND THE CITY OF MOORPARK FOR AMENDMENTS TO THE CARLSBERG SPECIFIC PLAN AND PREPARATION OF AN ADDENDUM TO A SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT This Second Addendum, made and entered into this day of March, 1994 by and between Carlsberg and the City of Moorpark, a Municipal Corporation located in the County of Ventura, State of California, which is entered into with reference to the following recitals. RECITALS WHEREAS, the fees described in that agreement and the first amendment to the agreement totalling $92,308.00 was to constitute full compensation for services rendered, and; WHEREAS, on February 16, 1994, Impact Sciences sent a letter to the Department of Community Development stating additional work is necessary due to additional work completed by the consultant to complete the EIR for the project, prepare an Addendum to the EIR and additional staff work, and; WHEREAS, the additional work tasks stated in the letter from Impact Sciences dated February 16, 1994 will require an increase of $20,051.69 in the amount of the existing contract bringing the total contract amount from $92,308.00 to $112,359.69, and; WHEREAS, Carlsberg entered into an Agreement with the City of Moorpark on July 25, 1992, for preparation of a Supplemental EIR and case processing for modifications to the Carlsberg Specific Plan. NOW, THEREFORE IN CONSIDERATION OF THE ABOVE RECITALS, THE PARTIES AGREE AS FOLLOWS: Item No. 1 on page 1 of the executed Agreement is modified to read as follows: 1. Costs of Impact Science Contract Carlsberg shall pay to City all costs incurred by City in strict accordance with the Impact Sciences Contract; provided, however, such cost shall not exceed $112,359.69, without prior notification to Carlsberg by City of the changes in the scope of work as specified in the Impact Sciences contract which result in the increase of said cost. In addition to the payment PP02:22:94 111:56amA:\2AMSND.AGR ATTACHMENT 1 ($112,359.69) to Impact Sciences, Carlsberg shall pay all costs incurred by the City for processing the amendments of the Specific Plan and the addendum to the E IR . Payment by Carlsberg to City for work performed by Impact Sciences shall be in accordance with terms set forth in Exhibit "B" attached hereto and incorporated herein. IN WITNESS WHEREOF, the parties have caused this First Addendum to be executed as of the of March, 1994. CITY OF MOORPARK CONEJO FREEWAY PROPERTIES, LTD. By: LAND RESEARCHERS, INC., general partner By: Mayor ATTEST: By: City Clerk By: Ronald S. Tankersley, President SIMI- MOORPARK FREEWAY PROPERTIES By: LAND RESEARCHERS, INC., general partner By: Ronald S. Tankersley, President PP02:12:94111:56aM: \2ANRND.AGR 2 SECOND ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT BETWEEN IMPACT SCIENCES AND THE CITY OF MOORPARK FOR AMENDMENTS TO THE CARLSBERG SPECIFIC PLAN AND PREPARATION OF SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT This Second Addendum, made and entered into this day of March, 1994 by and between Impact Sciences and the City of Moorpark, a Municipal Corporation located in the County of Ventura, State of California, which is entered into with reference to the following recitals. RECITALS WHEREAS, Impact Sciences entered into an Agreement with the City of Moorpark on June 17, 1992 to perform services described under the heading of "TASK" in said agreement, and; WHEREAS, the fees described in that agreement and the first amendment to the agreement totalling $92,308.00 was to constitute full compensation for services rendered, and; WHEREAS, on February 16, 1994, Impact Sciences sent a letter to the Department of Community Development stating additional work is necessary due to additional work completed by the consultant to complete the EIR for the project, prepare an Addendum to the EIR and additional staff work, and; WHEREAS, the additional work tasks stated in the letter from Impact Sciences dated February 16, 1994 will require an increase of $20,051.69 in the amount of the existing contract bringing the total contract amount from $92,308.00 to $112,359.69, and; NOW, THEREFORE IN CONSIDERATION OF THE ABOVE RECITALS, THE PARTIES AGREE AS FOLLOWS: 1. Impact Sciences shall provide the additional work tasks as outlined in the attached letter from Impact Sciences dated February 16, 1994. 2. The amount of the contract is revised from $92,308.00 to $112,359.69. PP02:12 :94111:56amA:\2ANSND.AGR 1 ATTACHMENT 2 IN WITNESS WHEREOF, the parties have caused this First Addendum to be executed as of the of March, 1994. CITY OF MOORPARK By: Mayor ATTEST: By: City Clerk PP01:22:99 1I2:56amA:\1AM&ND.AGR 2 By: IMPACT SCIENCES b IMPACT SCIENCES INC )W %I'inn Strcct. \mt: .'. l I h<,tn.tnd UA1. C ,,hrtrrni. ' ' t(• I ichlumc ;si ;i 1' l -ta, l I \\ i i; ;V_1 -I d,�l February 16, 1994 City of Moorpark 799 Moorpark Road Moorpark, California 93021 Attn: Mr. Paul Porter Re: Carlsberg Specific Plan Environmental Impact Report Addendum Dear Mr. Porter: At the City's request, we have estimated the cost of preparing an addendum to the Carlsberg Specific Plan EIR. Also at the City's request, we have provided the costs associated with the following: (1) the additional work which was performed by Impact Sciences, Inc. in order to complete the EIR for the project; and (2) our attendance at up to four (4) more public hearings and four (4) meetings with City staff on the project. The costs to cover the above indicated items are presented on Table 1 which is attached. As you are aware from our past billings, we went over budget on the EIR by $8,419.69. The work which led to this situation consisted of our completion of work which was beyond that budgeted for in our contract with the City. Such work consisted of our attendance at additional project - related hearings and meetings, as well as additional time to complete project staff reports, additional time to complete the screencheck Draft and Draft EIRs, and additional time to manage the day -to -day affairs of the project. The cost to complete the EIR addendum is estimated at $5,100.(X), and the cost to attend additional hearings and meetings is estimated at $5,4(X).(X). We are prepared to begin work on the EIR addendum immediately upon the City's authorization of this scope of work. Please call if you ha%,c any questions regarding the information contained in this letter. Very truly yours, IMPACT SCIENCES, INC. j , Thomas Wort ' gton Principal ATTACHMENT 3 TABIJ. 1 COST ESTIMATE • y; •� 2/1 6/94 RN 110119*9* • 1 .• : • LO Finalize Final EIR (complete), including response to comments, hearing attendance, staff report prep. $8,419.69 20 EIR Addendum 55.100.00 Prepare Draft EIR Addendum Sakowicz !Staff 5112.50 24.0 $2,700.00 Respond to Comments on Draft* Sakowicr $150.00 16.0 $2,400.00 3.0 Public Hearings (4) /Staff Meetings (4)• Sakowicz 5150.00 36.0 $5,400.00 4.0 Expenses $1,13200 Word Processing /In -House Coordination Project Coordinator $45.00 12.0 $540.00 General Clerical Support Staff Clerical Staff 5-15.W 8.0 5280.00 General Expenses $150.00 Report Reproduction Addendum* (30 copies of 15 pages Q$.12/ page) 554.00 Resolutions and Findings' (30 copies .,f 30 pages Q$.12 /page) S108.0O GRAND TOTAL 1 $20,051.69 • Amount shown to complete this task represents Impact Sciences, Inc. s best estimate at this time. Outside factors may result in the revision of this estimate. Impact Sciences, Inc.'s fee for additional services will be billed on a time and materials basis.