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HomeMy WebLinkAboutAGENDA REPORT 2015 0916 CCSA REG ITEM 08A ITEM 8A CITY OF MOORPARK,CALIFORNIA City Council Meeting of 9—/6 -20/6 MOORPARK CITY COUNCIL ACTION:hag .'no •.40V36 AGENDA REPORT BY: 1,7-s TO: Honorable City Council FROM: David A. Bobardt, Community Development Director DATE: September 4, 2015 (CC Meeting of 9/16/2015) SUBJECT: Consider Resolution Updating Permit Application Review and Processing Fees and Deposits to Include Flat Fees for the Cost of Police Department Review of Certain Permits and to Adjust Appeal Fees, and Rescinding Resolution No. 2015-3382, and Finding This Action Exempt from the California Environmental Quality Act BACKGROUND/DISCUSSION On April 15, 2015, the City Council adopted Resolution No. 2015-3382, which updated and consolidated the various permit application review and processing fees and deposits into one fee schedule. These fees took effect on July 1, 2015. The fees and deposits, which are based on cost recovery, did not include in their calculation the costs of Police Department review, except for film permit monitoring (after initial review), secondhand dealer permit monitoring, and Temporary Use Permit monitoring, where extra deposits are collected to recover the cost of Police Department services. The Police Department has also typically been involved in the review of Planned Development Permits, Conditional Use Permits, Administrative Permits, and Film Permit initial review to ensure that proposed building and site designs minimize opportunities for crime, and to ensure that conditions of approval are included when needed to minimize the need for additional Police services from certain uses, such as alcoholic beverage sales or service. The time spent on review by the Police Department for these permits has not been charged to the project. California Government Code Section 66014 provides for cities to charge fees that do not exceed the costs associated with processing land development zoning and use permit applications. Since the City pays for Police Services under contract with the Ventura County Sheriffs Office, the time spent on development review represents direct costs to the City which should be recovered from the applicant. Land use and development review by the Police Department has typically been conducted at the Senior Deputy level. The 1 Honorable City Council September 16, 2015 Page 2 contract rate for this position, including a 15% charge for administration, is approximately $150.00 per hour, based on 2014-2015 fiscal year contract rates. Rates for the 2015-2016 fiscal year will not be available until March of 2016. The attached draft resolution with fee schedule includes adjustments to the Planned Development Permits, Conditional Use Permits, Commercial/Industrial Administrative Permits, Major Temporary Use Permit initial review, and Film Permit initial review to include an additional flat fee to reimburse the City for 2 hours of Police Department review, which is estimated for these permits. It is anticipated that this fee will increase as Police costs increase. The fee schedule has been reviewed and found acceptable by the Finance Director. Also as part of the proposed fee schedule update, staff is proposing to increase the cost of appeals of Community Development Director decisions to bring them more in line with actual costs in processing an appeal. Community Development Director decisions are appealed to the Planning Commission. The current fees are $260.00 for an appeal not requiring a public notice and $390.00 for a fee requiring a public notice. Staff costs include analysis and preparation of a written report to the Planning Commission, and scheduling and presenting the report at a Planning Commission meeting. The City Attorney's office may also be involved in the review of the appeal, which adds direct costs. Staff is proposing $780.00 for an appeal not involving a public notice and $910.00 for an appeal involving a public notice, covering 6 and 7 hours of staff work respectively. A public hearing is required for the establishment or increase of development project application fees. The City Council considered these proposed fees at its August 19, 2015 meeting and directed staff to set this matter for public hearing on September 16, 2015. This hearing was advertised by 1/8 page ad in the Ventura County Star on August 26 and September 5, 2015, and the notice was sent by email to the Building Industry Association of Southern California and the Gas Company per their request. The California Government Code also provides that certain fees shall take effect no sooner than 60 days from the date of adoption. The attached resolution provides for the updated fees to take effect on November 16, 2015. STAFF RECOMMENDATION (Roll Call Vote) 1. Open the public hearing, accept public testimony and close the public hearing. 2. Adopt Resolution No. 2015- ATTACHMENT: Draft Resolution No. 2015- 5:\Community Development\ADMIN\Fees\Entitlement Deposits\Agenda Reports\cc 20150916.docx 2 RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, UPDATING PERMIT APPLICATION REVIEW AND PROCESSING FEES AND DEPOSITS TO INCLUDE FLAT FEES FOR THE COST OF POLICE DEPARTMENT REVIEW OF CERTAIN PERMITS AND TO ADJUST APPEAL FEES, AND RESCINDING RESOLUTION NO. • 2015-3382, AND FINDING THIS ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the City of Moorpark provides permit application review and processing services; and WHEREAS, the City Council has determined that the cost of these services shall be fully offset by fees which accompany permit requests; and WHEREAS, these fees are reviewed periodically to determine if any adjustments are necessary to reflect actual processing costs; and WHEREAS, the costs for Police Department review need to be included in the fees for certain permit applications and the fees for Community Development Director appeals need to be adjusted to reflect actual costs; and WHEREAS, on August 19, 2015, the City Council scheduled a public hearing for September 16, 2015, to consider updates to permit application review and processing fees and deposits; and WHEREAS, notice of the September 16, 2015 public hearing has been provided as required by Sections 6062a, 66016, and 66018 of the Government Code; and WHEREAS, information on the costs required to provide the permit application review and processing services was made available to the public as required by Section 66016 of the Government Code; and WHEREAS, on September 16, 2015, the City Council held a public hearing as required by Sections 66016 and 66018 of the Government Code to consider updates to permit application review and processing fees and deposits, took and considered oral and written presentations both for and against the proposed fees and deposits, and reached a decision on this matter; and WHEREAS, the fees and deposits included in this resolution do not exceed the estimated reasonable cost of providing the service for which the fee is charged, as required by Section 66014 of the Government Code; and 3 Resolution No. 2015- Page 2 WHEREAS, the Community Development Director has determined that the update to deposits and fees for permit processing is exempt from the provisions of the California Environmental Quality Act (CEQA), in that the action of the City Council does not involve the consideration of the approval of a project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. ENVIRONMENTAL DETERMINATION: The City Council concurs with the Community Development Director's determination that the update to deposits and fees for development processing is exempt from the provisions of the California Environmental Quality Act (CEQA), in that the action of the City Council does not involve the consideration of the approval of a project. SECTION 2. COST RECOVERY: City of Moorpark staff shall bill actual time spent on land use applications and other items eligible for cost recovery where a deposit is required at a real time cost accounting rate as established by City Council Resolution No. 2015-3383 as may be amended from time to time. Additional deposits will be required when staff time charges are projected to exceed the deposit balance. Any remaining deposit amount left from entitlement processing shall be applied to condition compliance. Upon certificate of occupancy or final building permit, when all permit review and processing has been completed, any remaining condition compliance deposit shall be returned after all costs are deducted for final processing. SECTION 3. COSTS FOR CONTRACT SERVICES: Contract services shall be billed at cost, plus fifteen percent (15%), including, but not limited to, City Attorney; geotechnical/geological services, traffic engineer services, landscape architect review and inspection services; lighting engineer review and inspection services and planning consultant services. SECTION 4. ADOPTION OF FEE SCHEDULE: The Schedule of Permit Processing Deposits and Fees is adopted as shown in Exhibit A of this Resolution. SECTION 5. REDUCTION OF DEPOSITS FOR PROJECTS WITH MULTIPLE PERMITS: The Community Development Director has the authority to reduce deposit amounts up to fifty percent (50%) per entitlement application, where the project involves multiple applications for the same project on the same property, to be processed concurrently. The applicant retains the responsibility to pay for all costs associated with the processing of the applications at the adopted billing rates. SECTION 6. EFFECTIVE DATE: This Resolution shall become effective on November 16, 2015, implementing those changes to the fees described herein immediately upon the effective date set forth herein. This date is at least sixty (60) days after adoption of this resolution as required by Section 66017 of the Government Code. 4 Resolution No. 2015- Page 3 SECTION 7. Resolution No. 2015-3382 is hereby rescinded upon the effective date of this Resolution. SECTION 8. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this day of September, 2015. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk Attachments: Exhibit A: Schedule of Development Processing Deposits and Fees 5 Cl) .0 Ci., .•_} 00 Cl) 'D 0 a$ a) 0 E H '` co E c o Cl) en ' c O CD 0 CO w a. a)o0 0 o s Q a X a- C C O o 0 oa) CIM a a O COC.I7 C.11 CD CO7 COI CD CD C4 (13 C77 ca m is Ca Ca Ca V) CO c c ai ai ai ai ai ai ai w -o c rn W O .6,- L1.11 a>`) a>`) a>`) a>i a>`) a`>i 0 0 c 0 c c c c c c c a m o To E a) E E E E E in .-- 7) a0i (n Z t''v m m cCa m CC'a ca coo E E c �- n n n Cl. a. a. n E E = --_E- CD 0 a) 0 0 0 0 m m OE .q 0 0 0 0 0 0a� 0p� E W a U U a U U c...7 c c fa Ca U _. ._ .- ._ ._ .- ._ ._ � � -� O Q, O O O O O O O O C O , aaa dad. 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