HomeMy WebLinkAboutAGENDA REPORT 1994 1116 CC REG ITEM 08XigE
FROM:
DATE:
ITEM S i� - --')
AGENDA REPORT
C = TY OF MOORPARK
The Honorable City Council
Kenneth C. Gilbert, Director of Public Works
November 7, 1994 (Council Meeting 11- 16 -94)
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SUBJECT: Consider Authorizing the Hiring of an Administrative
Intern in the Public Works Department
A. Work Load
There is a large number of projects which have been identified
in City's Goals & Objectives, to be undertaken by the Public
Works Department during the next year. There are also a number
of tasks and projects which have been or will be added as new
needs are identified. Also, there are a number of other
projects, programs and administrative matters which require
action. In addition, the recent vacancy of the Public Works
Lead Maintenance Worker has required the Management Analyst, and
to a lessor degree the Director, to take on additional tasks
related to the supervision and administration of field
operations.
One way in which to direct more effort toward the completion of
these tasks in a cost effective manner, is through the use of an
Administrative Intern (Aide). This position has been used by
other departments in the past to assist with the development of
a number of programs or projects. One such position is
currently assigned to assist with certain Solid Waste
activities.
B. Utilization
There are a number of projects in the Public Works Department
which could be undertaken and completed by an Administrative
Intern. The are also a number of projects for which an
Administrative Intern could be used for the gathering of
information and related tasks. These project include the
following:
Development and implementation of an adequate response
capability to notices of excavation received from Underground
Service Alert (USA);
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November 1994
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• Defining the parameters of the NPDES Illicit Discharge
Inspection Program;
• Gather information required to develop and define the City's
revised storm drain management and cleaning program,
consistent with the requirement of NPDES;
• Assist in the development and implementation of a uniform
form of Agreement for contract services (minor construction,
major construction, maintenance, professional services,
etc.);
• Gather information and assist in the development and
implementation of Performance Measures for Public Works field
operations;
• Soliciting Proposals for Fiscal /Management services required
for the preparation of a new Engineering Fee Study;
• Gather information and assist in the analysis of data
required to revise the AOC fees;
• Development of a number of Inventory Maps, including:
• Traffic Resolutions;
• Street striping and marking;
• Pavement resurfacing history;
• Street trees;
• CVC enforcement on private property;
• Regulatory signs;
• speed limits;
• street sweeping signs;
• NO PARKING / NO STOPPING;
• Truck Routes;
• Provide assistance to the Director and the Management Analyst
is performing field measurements required for minor capital
improvement projects (i.e. determining the quantities of work
required for the 1995 Slurry Seal project);
• Provide assistance to the Management Analyst on a number of
administrative matters during the period that the Management
Analyst is required to assume additional responsibilities
caused by the vacancy in the Lead Maintenance Worker
position.
• Development of forms, procedures, etc. required to better
manage material, supplies and equipment between Public Works
and Community Services;
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November 1994
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C. Funding
It is recommended that the Administrative Intern position be
authorized for approximately twenty -four (24) hours per week for
thirty (30) weeks [720 hours]. At approximately $11 / hour
(inclusive of benefits) the total projected cost of this
position would be $8,000. The funding source would be the Gas
Tax fund.
As you are aware, the position of Lead Maintenance Worker in the
Public Works Department is now vacant. The estimated amount of
salaries and fringe benefits which are not expected to be
expended due to this vacancy is approximately $4,000 per month.
This position became vacant on October 14, 1994. It is not
anticipated that this position will be filled prior to January
1, 1995. This will result in a budget surplus for personnel
costs in the Department of Public Works, of approximately
$10,000.
It is recommended that the subject position be authorized. No
additional funds need to be appropriated.
RECOMMENDATION
Staff recommends that the City Council authorize the addition of
the position of Administrative Intern for the Public Works
Department for seven hundred twenty (720) hours for FY 1994/95.
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