HomeMy WebLinkAboutAGENDA REPORT 2015 1007 CCSA REG ITEM 09A ITEM 9.A.
MOORPARK CITY COUNCIL CITY OF MOORPARK,CALIFORNIA
AGENDA REPORT City Council Meeting
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ACTION: A
TO: Honorable City Council A p --'d M�
FROM: Ron Ahlers, Finance Director BY: ' .
DATE: August 27, 2015 (City Council meeting of October 7, 2015)
SUBJECT: Consider New City Council Policy 3.11, Authorizing the City Manager
to Enter into Payment Arrangements
BACKGROUND
The Moorpark Municipal Code (MMC) designates circumstances where the City
Manager is authorized to waive fines and fees relevant to administrative citations and
public nuisance cases. In the past, the City has received requests from individuals for
payment arrangements due to their inability to pay the entire fine or fee. Generally the
City has granted these requests for payments arrangements. It is the intent of this
policy to extend the City Manager's authority to grant payment arrangements.
DISCUSSION
From time to time the City has been approached by an individual requesting payment
arrangement in order to pay a City fine or fee. This has occurred more frequently with
Social Host citations since the fine amount is $2,500 and the recipient is often a person
under the age of 21. The City Manager has granted such requests. However, staff is
seeking City Council authorization to grant the City Manager the ability to enter into
these payment arrangements. Generally, staff will consider a request when the dollar
amount is greater than $300 with the minimum monthly amount set at no less than
$100.
Staff shall incorporate this policy into the next version of the City Council Policies; listing
it under Section 3, Policies Administered by City Manager's Office.
STAFF RECOMMENDATION (Roll Call Vote)
Adopt City Council Policy 3.11, and incorporate this Policy in the next update of the City
Council Policy Resolution.
Attachment:
Policy 3.11 Payment Arrangement Policy
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Honorable City Council Attachment
October 7, 2015
Page 2
3.11 Payment Arrangement Policy
1. The City Manager is responsible for implementing this policy.
2. Purpose
The Moorpark Municipal Code designates circumstances where the City
Manager is authorized to waive fines and fees relevant to administrative citations
and public nuisance cases. It is the intent of this policy to extend the City
Manager's authority to make payment arrangements.
3. Policy regarding payment plan
The City Manager is hereby granted authority to enter into a payment plan or
arrangement with a person or entity requesting a payment arrangement in order
to pay fines, fees and penalties. The maximum term of the payment
arrangement shall not exceed 12 months. The Finance department is
responsible for establishing the payment agreement with the person or entity and
tracking the payments until the amount is paid in full.
4. Persons ineligible for Payment Arrangements
A. Members of the Moorpark City Council, Moorpark Planning Commission,
Moorpark Parks and Recreation Commission, Moorpark Arts Commission,
and Library Board Members.
B. Mayor and City Council appointees including but not limited to Air Pollution
Control District Advisory Committee, Area Housing Authority, Senior
Center Advisory Committee, Area Agency on Aging, Citizens
Transportation Advisory Committee, and Teen Council.
C. All City employees in non-competitive service (management positions).
D. Any and all City contractors and affiliates of these City contractors, as
determined by the City Manager on a case-by-case basis, which may
include contractors, subcontractors, subsidiaries, partnerships, and
affiliates of these City contractors.
E. Family members of A — D above are excluded for all of the above-listed
participant exclusions. "Family members" is defined as follows: mother,
father, grandfather, grandmother, aunt, uncle, cousin, sister, brother, son,
daughter, step-son, step-daughter, son-in-law, daughter-in-law, nephew,
niece, grandchild, mother-in-law, father-in-law, brother-in-law, sister-in-
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Honorable City Council Attachment
October 7, 2015
Page 3
law, spouse as defined as a partner in marriage (California Civil Code
Section 4100), and domestic partner as defined by California Family Code
Section 297 and including the requirement for the filing of a Declaration of
Domestic Partnership with the Secretary of State. In addition, "family
members" shall be defined to include non-blood relatives as a result of a
subsequent marriage commonly referred to as a step-relative, including
but not limited to step-mother, step-father, step-sister, step-brother, step-
son, step-daughter, step-grandchild, step-mother-in-law, step-father-in-
law, step-brother-in-law, and step-sister-in-law.
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