HomeMy WebLinkAboutAGENDA REPORT 1993 0106 CC REG ITEM 08CMOORPARk TEM a
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799 Moorpark Avenue Moorpark, California 93021
AGENDA REPORT
TO: The Honorable City Council
FROM: Richard Hare, Deputy City Man q
DATE: December 29, 1992 (CC Meeting 4l)/6/93)
(805) 529 -6864
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SUBJECT: CONSIDER AUTHORIZING THE TRADE -IN OF A CELLULAR PHONE
AND THE PURCHASE OF TWO CELLULAR PHONES.
Discussion
The City makes use of cellular phones to communicate with key
personnel and the Mayor whenever they are not available by pager
during and after normal business hours. This is essential during
emergency situations and allows for the expeditious handling of
routine matters when these individuals are away from the office.
The first cellular phone purchased for the City was a Mitsubishi
model. Currently, there are five cellular phones in use. They
are assigned to the Mayor, City Manager, Deputy City Manager,
Public works Director, and Police Lieutenant. The Police
Lieutenant's phone was obtained after confiscation in a drug
related case. The others have been purchased from the General
Fund and Gas Tax Fund. The Mayor's phone has been less reliable
than the NECs currently used by staff. It is also larger and
more difficult to use. Additionally, there is a need on the
weekends and after hours to have another phone available to
general staff working beyond the normal work day or work week.
The City doesn't have an open switchboard or radio dispatch to
allow for easy communication with our people working after normal
work hours.
It is suggested that we trade -in the Mitsubishi phone and
purchase two NEC phones or an approved equal. One new phone
would be re- assigned to the Mayor and the other would be used as
our pool phone to be checked out by those working outside of the
City during the business day or after hours and used by the
Assistant to the City Manager since that position's role in
emergency management is expanding.
The commercial quality phones cost approximately $500 each with
the initial setup charge, protective jacket, direct current
adaptor, extra batteries, and battery charger. We would seek
quotes from area vendors including a trade -in credit. In the
event an acceptable trade -in quote is not received, only one
PAUL W. LAWRASON JR JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M PERE/ ROY E TALLEY JR
Mayor Mayor Pro Tom Councilmember Councilmember Councilmember
Printed On Recycled Paper
Honorable City Manager
December 29, 1992
Page 2
phone would be purchased and the Mitsubishi would be assigned to
the Assistant to the City Manager. Savings in the Administrative
Services Special Equipment account would be used for the purchase
estimated at $1,000. The phones themselves would be added to our
fixed asset listing and added to our equipment replacement fund
calculation based on a useful life of ten years and base value of
$500 each. This purchase was reviewed by the Budget & Finance
Committee. They concurred with the staff suggestion.
Available Funds
The above mentioned account was established to purchase computer
backup tapes and external harddrives. With the assistance of our
systems engineer we have been able to reduce our expenditures for
hardware by using software to compress files. There is a
remaining balance of $16,000 in this account which was
established to upgrade ten computers. It is estimated that the
backup tape drive with tapes, compression software, and an added
two megabytes of memory will cost $800 per machine. We will be
able to upgrade the memory and backup capability of twenty
machines (some do not need added memory) and still have $1,000
available for the purchase of the cellular phones.
Recommendation
Staff and the Budget & Finance Committee recommend authorizing
the purchase of two cellular phones and the trade -in of the
Mitsubishi cellular phone from the General Fund, Administrative
Services Department, Specialized Equipment line item
(01.4.117.906).
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