HomeMy WebLinkAboutAGENDA REPORT 1993 0106 CC REG ITEM 08DTO:
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MOORPARk TEM Some
799 Moorpark Avenue Moorpark, California 93021
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AGENDA REPORT
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Cty Council 1,10e"ng
Of 1993
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e Honorab a City Council
Christine Adams, Director of Community Services
December 16, 1992 (City Council Meeting of
January 6, 1993)
SUBJECT: Consider the Attendance of Community Services Staff at the
Annual California and Pacific Southwest Recreation and Park
Conference March 11 - 14 1993 in San Francisco Californ ia
California Parks and Recreation Society (CPRS) is the largest state
association supporting parks and recreation professionals. The annual
conference put on by CPRS is attended each year by over 3000 members,
the majority of which are employed by cities, counties, and special
districts.
The four day conference provides over 100 educational workshops and
seminars in addition to the largest exhibit show in California,
featuring the most current and innovative products and services
available to the park, recreation and leisure service industry. The
benefits of attendance at this conference can be measured in the new
ideas and special product information that is brought back to Moorpark
each year by the staff and parks and recreation commissioners that
attend.
DISCUSSION
There are approved budgeted funds to pay for the Director of Community
Services and the Recreation Supervisor to attend this conference. Due
to the current low airfares and reasonable hotel rates, staff has
determined that there will be enough surplus funds in the conference
account for Community Services and Recreation (Fund 134 and Fund 148) to
provide funds for the city's Recreation Coordinator to attend as well
for three of the four days of the conference.
The annual conference is a productive learning time for staff and
commissioners, and new professionals such as the city's Recreation
Coordinator usually benefit the most from the information received at
this conference. The city will see a return on this investment in terms
of motivation and new ideas for the department. Due to the number of
quality sessions usually provided during the same time period, it is
also beneficial to the city and to the department for additional staff
to attend in order to bring back more innovative ideas and techniques to
the city.(See attached copy of conference brochure, highlighting
educational sessions).
PAUL W. LAWRASON JR. JOHN E. WOZNIAK SCOTT MONTGOMERY BERNARDO M. PEREZ ROY E TALLEY JR.
Mayor Mayor Pro Tom Councilmember Councilmember Councilmember
Panted On Recycled Paper
Honorable City Council
CPRS Conference Request
January 6, 1993
Page 2
By combining the budgeted conference and meeting funds for the Community
Services Director and the Recreation Supervisor, there is a total of
$1800 available that could be applied to this conference. No other
conferences will be attended by the Director or Recreation Supervisor
this fiscal year.
Based on research of current costs for hotel and airfares, and
calculating the per diem allowance for meals, the total expenditure,
including expenses for the Recreation Coordinator equals $1728.10.
Costs were calculated in the following way:
Three (3) individuals conference registration @ $125 ea. $ 375.00
Two (2) hotel rooms @ $115.00 per night(3 nights) w /90 tax $ 752.10
Food: $34 per day x 4 days for Director (Thur - Sun) $ 136.00
$34 per day x 3 days for two (2) staff (Fri - Sun) $ 204.00
Travel: Two (2) individuals flying @ $108 round trip $ 216.00
(Two for one special - 3 travelers altogether)
Misc. Expenses (Airport transportation, etc.) ($15 each) $ 45.00
TOTAL EXPENSES $ 1728.10
Remaining Budgeted Funds $ 71.90
Registration deadline for the conference is January 29, and there is a
desire to secure hotel rooms and air flights soon to assure the lowest
rates possible.
e YID
That the City Council approve the attendance of three Community Services
Department staff at the 1993 California and Pacific Southwest Recreation
and Park Conference, March 11 -14, 1993, in San Francisco; and authorize
transfer of $240.00 from #134 line item to #148 line item for the
purpose of allowing the Recreation Coordinator to also attend this
conference.