The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 1993 0106 CC REG ITEM 08ITO: FROM: DATE: MOORPARK ITEM 799 Moorpark Avenue Moorpark, California 93021 (805) 529.6864 c,-.,y Coundl pl,�c;:, ;3 AGENDA REPORT cf 199 THE HONORABLE CITY COUNCIL <,CTION:� DIRK LOVETT, ASSISTANT CITY ENGINEER Co �y JANUARY 6, 1992 SUBJECT: HIGH STREET REHABILITATION PROJECT BACKGROUND: The City Council awarded the High Street Rehabilitation and Storm Drain Project to Miki Construction Co. on March 25, 1992. The project involved the retrofit of large amounts of curb, gutter and sidewalk on High Street between Moorpark Ave. and Spring Rd. A new storm drain system was also installed. Construction began on May 18, 1992 and, excepting punch list items, was completed on schedule by the August 11, 1992 deadline. Several change orders were authorized for the contract and a discussion has been attached for your review. (Exhibit 1) All work specified as part of the contract plans and specifications has been completed and accepted by the City Engineer and Public Works Director. A Notice of Completion has been prepared for recordation (Exhibit 2). Stop payments have been received from several of the subcontractors and the State Labor Commission. Miki Construction is presently working to have them released. An analysis of the claims has been prepared by the finance department and is attached for your reference. (Exhibit 3) FISCAL IMPACT• 1. Construction Contract: Bid Amount Quantity Adjustment Subtotal Change Change Change Change Change PAUL W. LAWRASON JR BERNAR00 M PEREZ Mayor Mayor Pro Tem order #1 order #2 order #3 order #4 order #5 Total SCOTT MONTGOMERY Covnc—emoer $215,317.85 a $216,517.65 $ 0.00 $ 1,089.00 $ 5,400.00 $ 1.596.00 8 607.20 $225,263.85 ROY E TALLEY JR JOHN E. WOZNIAK Cwnciimem0er CouncilmemDer A copy of the final payment authorization is attached (Exhibit 4). 2. Total Project: A recap of total project costs are summarized in the attached Exhibit No. 5 Contract change orders and additional work at contract costs have amounted to $9,946 (4.6%) of the approved loo contingency, to be used. RECOMMENDATION: 1. Accept the described work as complete. 2. Instruct the City Clerk to file the Notice Of Completion. 3. Authorize the final progress payment and release the retention upon satisfactory clearance of the existing Stop Payment claims and 35 day lien period. co: CC Accept High St. Attachments (5) MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 TO: KEN GILBERT, DIRECTOR OF PUBLIC WORKS FROM: CHRIS OBERENDER, ASSISTANT ENGINEER Co DATE: SEPTEMBER 11, 1992 SUBJECT: HIGH STREET CHANGE ORDERS Attached are the change orders that were the subject of our meeting in your office on Sept. 10th. Provided is a discussion on the history behind each item so they can be fully evaluated. Change Order #1- Was submitted as a result of the storm drain realignment two feet to the north and a transition to meet the existing centerline. This was necessary to avoid existing utilities. Miki agreed that he would notify the surveyor and make the adjustments at no charge to the City Total expense to the City- Change Order #2- 4� This Change Order was originally signed by Miki at no cost to the City on May 29, 1992. Since then Miki has resubmitted the Change Order reflecting charges that he feels were due him for the work. Evidently it was his initial understanding when he signed the change order that he would receive the difference from the modified location in additional unit costs. Since the bid for conduit construction was lump sum it left no option for these items to be included. The cost reflects the field modification necessitated by the additional crossing and extra pull box locations. The extra crossing was the result of restrictive field conditions on the northeast corner of Magnolia and High St. Originally the intent was to cross High St. on the east side of Magnolia and then lay the lighting conduit under the sidewalk in front of "Sweet Cinns ". In discussions with you it was decided that the concrete sidewalk on Lhat corner was in excellent shape EXHIBIT 1 PAUL W. LAWRASON JR. BERNARDO M PEREZ SCOTT MONTGOMERY ROY E. TALLEY JR JOHN E. WOZNIAK Mayor Mayor Pro Tern Councllmember CounclImember Covncllmember and to avoid disruption to the businesses on that corner, we should not remove the sidewalk. This decision resulted in the need for a different course for the conduit. To save the sidewalk, avoid conflicts, and provide lighting conduit to the trees along the north side of High St., on both sides of Magnolia, it was necessary to make the second crossing. It should be noted that had this additional crossing not been done on High Street the City would have incurred approximately $1,800 for removals and replacement per the unit prices. Remove and Replacement Credit $1,800 Change Order Expense (51,089) Net Savings to the City $ 711 Change Order #3 This change order was submitted as the result of a different existing street cross section than was shown on the plans. An additional 5 inches of concrete was found below the existing AC on High Street. Initially I calculated the cost for the removals based on the county's estimate list and the City Manager signed the Change order for $4,900. After a review of the bid items I noticed that the cost should have been calculated from the agreed upon bid prices instead of the counties estimate sheet. The error was my own and should be reflected in a modification to the change order allowing the contractor $5,400 instead of $4,900. Change Order #4 Change Order #4 is the result of Ventura County Flood Control requirements that additional measures be used in the connection to a Flood control structure. Miki submitted this Change Order as a result of additional work done to make the connection to the existing RC box structure under High Street. we were not informed at the design stage that a Flood Control structure would be involved in the project and hence different standards were employed in the connection design and construction. It was not until the project began that we were required by Flood Control to get. a permit and implement a modified storm drain connection requiring this additional work. The contractor has documented the additional costs to our satisfaction and shown them on the Change Order. EXHIBIT 1 Change Order #5 During construction of the curb and gutter on the northwest corner of High St. and Magnolia Ave. it was noted that the proposed curb and flowline elevations would present problems with the pavement and drainage configuration on that corner. The inspector caught the problem prior to the curb and gutter being poured and the corrective measures were brought to your attention. co: High St. C. 0. cc: Steve Kueny Dirk Lovett Correspondence Project File Attachments EXHIBIT 1 City of Moorpark Analyis of Contractor Retention & Stop Notices Served Miki Construction As of December 11,1992 MIK1 CONSTRUCTION Total Contract Amount Total Contract Earned to Date Total Paid To Date Retention field Stop Notices Served Contractors Coldplating & Sweeping Service Loera Paving Co. Inc Labor Comission, State of California re: wages Owed Labor Comission, State of California :Penalities Total Stop Notices Excess ( Deficiency ) Of Retention Held over Stop Notices Served Amount $225,263.05 225,263.55 $202,576.25 $22,526.39 4,015.00 16,W0.Uu 1,340.14 4,250.UU $26,113.14 (;93,586.75) EXHIBIT 3 PROGRESS PAYMENT AUTHORIZATION #5 High Street Rehabilitation Final payment CONTRACTOR: Date: Miki Construction I 6016 Fenwood Ave. Woodland Hills, CA 11/9/92 PAYMENT REQUEST ITEMS TOTAL COMPLETED TO DATE BID EST. UNIT TOTAL QTY. or % ITEM DESCRIPTION QTY. UNITS BID PRICE CONTRACT COMPLETED AMOUNT 1 Traffic Control 1 LS $3,600.00 $3,600.00 100% $3,600.00 2 4" P.C.C. Sidewalk 7000 SF $2.25 $15,750.00 7,040 $15,840.00 3 Driveway 1916 SF $2.50 $4,790.00 1,908 $4,770.00 4 6 " P.C.C. Curb & Gutter 680 LF $11.00 $7,480.00 768 $8,448.00 5 Saw Cutting 1120 LF $0.75 $840.00 3829 $2,871.75 6 Handicapped Ramps 252 SF $3.75 $945.00 266 $997.50 7 Remove Existing AC 53 CY $20.00 $1,060.00 76 $1,520.00 8 Remove Curb & Gutter 637 LF $3.25 $2,070.25 768 $2,496.00 9 Catch Basin #2 3 EA $2,500.00 $7,500.00 3 $7,500.00 10 Saddle connection 2 EA $650.00 $1,300.00 1 $650.00 1 1 Local Depression 5 EA $475.00 $2,375.00 5 $2,375.00 12 Install 18" RCP 83 LF $47.30 $3,925.90 75 $3,547.50 13 Install 24" RCP 538 LF $50.25 $27,034.50 565 $28,391.25 14 Install 33" RCP 492 LF $60.80 $29,913.60 458 $27,846.40 15 Tree Root Barrier 500 LF $10.00 $5,000.00 280 $2,800.00 16 Catch Basin #3 2 EA $3,800.00 $7,600.00 2 $7,600.00 17 Junction Structure 2 EA $750.00 $1,500.00 3 $2,250.00 18 Manholes 4 EA $1,725.00 $6,900.00 4 $6,900.00 19 A.C. 413 TON $43.00 $17,759.00 470 $20,210.00 20 6" Base 300 CY $18.00 $5,400.00 250 $4,500.00 21 Grinding 722 SY $3.30 $2,382.60 1236 $4,078.80 22 Cross gutter & Spandral 1140 SF $3.75 $4,275.00 927 $3,476.25 23 Yellow Centerline 2000 LF $0.77 $1,540.00 2000 $1,540.00 24 White Parking Markings 1160 LF $0.40 $464.00 348 $139.20 25 Remove Catch Basin 2 EA $730.00 $1,460.00 2 $1,460.00 26 Relocate gas meter 1 EA $560.00 $560.00 1 $560.00 27 Remove Striping 2000 LF $1.86 $3,720.00 0 $0.00 28 Earthwork 1 LS $13,750.00 $13,750.00 100% $13,750.00 EXHIBIT 4 Page 1 BID EST. UNIT TOTAL QTY. or % ITEM DESCRIPTION QTY. UNITS BID PRICE CONTRACT COMPLETED AMOUNT 29 Survey 1 LS $4,000.00 $4,000.00 100% $4,000.00 30 Clearing & Grubbing 1 LS $2,000.00 $2,000.00 100% $2,000.00 31 Adjust meter box to grad( 11 EA $75.00 $825.00 11 $825.00 32 Adjust manhole elevation 6 EA $275.00 $1,650.00 4 $1,100.00 33 Adjust valve Cvr. El. 8 EA $170.00 $1,360.00 8 $1,360.00 34 Remove Exist Pole 7 EA $50.00 $350.00 7 $350.00 35 Install Yard Drains 2 EA $200.00 $400.00 4 $800.00 36 Relocate Telephone Line 1 LS $2,300.00 $2,300.00 100% $2,300.00 37 Temp AC Curb 50 LF $10.00 $500.00 92 $920.00 38 8" Curb & Gutter 254 LF $13.00 $3,302.00 256 $3,328.00 39 A/C rolled curb 61 LF $15.00 $915.00 0 $0.00 40 2" PVC conduit/pull box 1 LS $2,350.00 $2,350.00 100% $2,350.00 41 18" X 18" catch basin 1 LS $500.00 $500.00 100% $500.00 42 Install 12" RCP 60 LF $37.00 $2,220.00 55 $2,035.00 43 Remove Concrete 15 CY $90.00 $1,350.00 46.5 $4,185.00 45 Contract Release 1 LS $1.00 $1.00 1 $1.00 48 Remove Boardwalk 1 LS $2,200.00 $2,200.00 100% $2,200.00 49 Install Boardwalk 1 LS $8,200.00 $8,200.00 100% $8,200.00 SUBTOTAL $215,317.85 $216,571.65 C01 S.D. Centerline Relocation 1 LS $0.00 $0.00 100% $0.00 CO2 2" PVC Conduit Relocatior 1 LS $1,089.00 $1,089.00 100% $1,089.00 CO3 Conc. Removal (C.041) 1 LS $5,400.00 $5,400.00 100% $5,400.00 C04 VCFCD Junction Structure 1 LS $1,596.00 $1,596.00 100% $1,596.00 C05 Resurvey /Reset Forms 1 LS $607.20 $607.20 100% $607.20 TOTAL $225,263.85 Progre ent nz . n TOTAL $225,263.85 - -- - -- - -- - t - - - - -- -- LESS 10% Retention $22,526.39 Reviewed By: Date SUB TOTAL $202,737.47 LESS PRIOR ------------- - - - - -- ---- - - - - -- PAYMENTS $202,576.05 TOTAL DUE $161.42 Approved By: Date EXHIBIT 4 Page 2 Exhibit 5 Total Project Expenses A re -cap of project expenses is as follows: 283,633 Description Prior Years FY 92193 Total Sidewalks, Curb & Design 29,000 110,548 29,000 Geotechnical Review 4,000 4,000 Biding (92 -002) 250,000 ITotal Budget Consider Decorative 4,140 360,548 4,140 poles (91 -30) Construction 183,418 41,846 225,264 Pepper Trees 140 140 Contract Administration / 25,225 25,225 Inspection (92 -06) Total 216,422 671215 283,633 Budget Recap Less Actual Cost Fund 03 Fund 15 283,633 Project Gas Tax SB -821 Total Sidewalks, Curb & 81,096 291452 110,548 Gutter Storm Drain 250,000 250,000 ITotal Budget 331,096 29,452 360,548 Less Actual Cost 254,181 29,452 283,633 Budget Surplus 76,915 0 76,915 wp \rpt \highs E H I B I T 5