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Home My WebLink AboutAGENDA REPORT 1993 0407 CC REG ITEM 11A �, --,/. / o, 7n^''ASK CALI ! Y Council Me M c. 199 AGENDA REPORT CITY OF MOORPARK �yc / TO: The Honorable City Council FROM: Donald P. Reynolds Jr. , Administrative Services Manage DATE: March 30, 1993, (CC Mtg. 4/7/93) SUBJECT: Consider the Appropriation of Community Development Block Grant Funds, ("CDBG") , for 1993/94 in the amount of $210,038 Summary Pursuant to Council direction March 3, 1993 , staff has met with the Budget and Finance Committee ("Committee") on Monday, March 8, and again on Thursday, March 25, to prepare a recommendation for the appropriation of the 1993/94 CDBG funds. The following report presents the Committee's considerations and conclusions. Background Staff's report for the Public Hearing held on March 3 , 1993 , summarized CDBG regulations, new trends in the federal program, the available funding for 1993/94 as well as the 19 grant proposals received by the City. The use of CDBG funds has to meet one of the three national objectives as follows: 1) to serve low and moderate income persons; 2) to eliminate a slum and blighted condition, and; 3) to address an urgent health and safety need in the community. All of the City's funds address the low and moderate income criteria, and all of the proposals for the use of funds this year address the needs of low and moderate income persons as well. The City anticipates receiving $210,038, which can be appropriated entirely for development projects, or split between administration, public services and development projects. The federal guidelines allow the use of $25,740 for administration of the grant, and $31,506 (a limit of 15% of the City's grant award) for public service activities. If the funds are appropriated this way by the Council, $152,792 would remain for development projects. On March 3, 1993, the public hearing was opened, and 7 of the 19 proposers provided testimony about their program. Of these 7, one speaker represented a development project, and the other 6 represented public service applications. On March 17, 1993, the Council received a presentation from one additional public service applicant. Proposal Revisions Some of the grant proposals were either presented incorrectly by staff, or were amended by the applicant after the March 3, 1993 , staff report was submitted to the City Clerk for publication. The Senior Equipment and the Padres Contra E1 Cancer programs amended the amount of their proposals. The proposal submitted by Cabrillo Economic Development Corporation ( "CEDC") was misinterpreted by staff to be a proposal to appropriate $25,000 to CEDC adding to the existing contract for the continuation of site search for land to be developed for affordable housing, but later, staff learned that CEDC's intention was that $25,000 be set aside for the actual acquisition of land to be used for affordable housing by the City. A revised proposal is presented in Attachment "A" . Discussion The Committee considered this year's CDBG proposals on an individual basis, and with careful consideration of each applicant's resources, experience with federal grants, the direct benefits that Moorpark citizens receive, and the needs of the specific clientele identified in the proposals. As usual, this was a very difficult task for the Committee, because the City received proposals for public services in the amount of $84,006, which exceeds the available amount of $31,506 by $52,500 . Almost all of the proposals are for public services, and all of the proposals appear to contain excellent programs for needy persons in the community. For this reason, in many cases, alternative funding sources were considered. Programs considered for funding by a means other than CDBG include; the Boys and Girls Club gym renovation, equipment for the Senior Center, and Affordable Housing. The Boys and Girls Club gym and the affordable housing project are being deferred to the Moorpark Redevelopment Agency for consideration because the use of redevelopment funds for these purposes can take place in a much more efficient manner than with CDBG. In the case of the Boys and Girls Club, volunteer work could be included in the project as well as donated supplies, which are not permitted under current federal regulations. The Senior Equipment request can be considered as part of the City's general budget deliberations. Programs such as the newly proposed Food Share food distribution and the Padres Contra El Cancer programs will be considered if the new proposed funding from the President's Economic Stimulus Package provides for additional public services to be funded. If the City receives its anticipated amount of $126,000, and public services become an eligible use of these funds, under the existing guidelines another $18,900 would be available (15% of $126,000) . At this time, no word has been received from HUD regarding special restrictions or changes to the federal regulations, therefore, anything currently practiced with CDBG may be possible. 2 Committee Recommendation Attachment "B" is the Committee's recommended appropriations for the 1993/94 CDBG year, placed aside past appropriations for an eight year history of the program. Administration Administrative funds are recommended to be used to offset the City's cost for the administration of CDBG, except for the portion requested by the County to maintain the Fair Housing Program. The County amended this request in their letter of March 12, 1993 , to be $2 ,250, ($2,100 was originally presented by staff) . Public Services Essentially, the Committee recommends that existing public services be funded again this year, with some increases to the those programs that have received small contributions in the past. The Literacy and Senior Nutrition programs are capable of maintaining the current level of service without additional funds. The appropriations for all other existing programs, (Catholic Charities, Long Term Care Ombudsman, Homeless Ombudsman and Legal Services) all received a recommendation for slightly higher appropriations than last year. Development Projects As previously mentioned, housing and the Boys and Girls Club gym projects are being set aside at this time to be considered with proposals for the use of redevelopment funds. The ZOE proposal will be considered in future CDBG program years, as they continue to improve the administration of their programs. This leaves two programs that appear to be the most feasible for use with CDBG funds at this time; Charles Street and the Association for Retarded Citizens ( "ARC") proposal. The Committee has requested that staff obtain additional detail on the proposal submitted by the ARC. Their request for $6,500 is a percentage of the total amount requested County-wide from various CDBG resources. Therefore, the proposal did not specify how Moorpark funds would be used, it only stated that the site in Camarillo was in need of rehabilitation. The infrastructure improvements (water and sewer connections) presented to the Moorpark CDBG program in past years have been funded by the County of Ventura this year, ($40,000) , and because the entire project was funded, there is no possibility of a Joint Powers Agreement. Camarillo has also appropriated $25,000 for the ARC but they have not received specific project details yet. Attachment "C" is a letter recently received from the ARC describing different specific projects that could be completed with a $6,500 to $7,000 City contribution. 3 Without seeing the detail from ARC described above, the Committee recommended that all of the development funds be appropriated to Charles Street, so that Phases II and III can be completed in the near future. The estimated cost to complete the entire street is $408,000. This work must be completed under the auspices of federal regulations, because Phase I was constructed and design for all phases of the project have been funded by CDBG. The Committee and staff are optimistic that the President's Economic Stimulus package will also be able to contribute to the completion of Charles Street. This package is scheduled to go to vote in Congress in the next week. At that time, the City will have a better idea of the amount of funds and special regulations (if any) . Conclusion Like every year, the decision of appropriating CDBG funds is very difficult because there are many needs in the community, and very few dollars to serve them. In light of other funding sources that may become available, the Committee presents this recommendation with hopes that all programs not funded at this time, will able to be reconsidered for funding in the future. Staff wishes to extend its gratitude to the CDBG applicants which have all done a commendable job completing the 15 page grant application. Their representation and participation in this process makes the program more meaningful to the City and the persons served by the federal grant. Recommendation That the City Council appropriate the 1993/94 CDBG funds in the amount of $210,038 as follows: Administration: County Fair Housing $ 2 ,250 City Administration $ 23 ,490 Public Services Senior Nutrition $ 10,000 Literacy $ 5,000 Long Term Care Ombudsman $ 2,000 Catholic Charities $ 8,000 Homeless Ombudsman $ 2,000 Legal Services $ 4,506 Development Projects Charles Street Phase II & III $ 152,792 Attachments: A) Revised Proposal Listing B) Eight Year Overview with Committee Recommendations C) Letter from the ARC 4 Attachment A Community Development Block Grant Proposal Summary (Revised 3/30/93) For the Appropriation of 1993/94 funding 92/93 93/94 93/94 93/94 Type of Program Abreviated Project Proposed Funding Funding Group Type Program Group Proposal Submitted By Description Beneficiaries Request Request Total Total ADMINISTRATION EXIST. County of Ventura Fair Housing Advocacy County-wide 1890 2250 TypeTotals.............................................................................................................................................................. 2250 2250 PUBLIC SERVICE EXIST. Homeless Ombudsman Casework Services Homeless 1500 2000 P.S.S.A. Hot Lunches Seniors 10000 10000 Long Term Care Services Civil Rights Advocate Seniors 1000 2000 Catholic Charities Social Worker Very Low Income 8500 9500 C.C.S.L.A. Legal Services Low/Very Loa Income 10000 10000 Library Services Agency Literacy Program Illiterate Persons 5000 5000 38500 PUBLIC SERVICE NEW Livingston Memorial Visiting Nurse Assoc. Bereavement Support/Cancer Victims Families of Term. Ilness Victims 1736 City of Moorpark/Senior Advisory Committee Senior Center Equipment Seniors 4329 Interface Various Support Services Crisis Victims 3000 Food Share Driver's Salary for new Food Dist. Prgm.Those at Nutritional Risk/Low Income 5000 STARFIRE Foundation Inc. Vocat. Trng. and Job Placement Homeless Persons 13041 Padres Contra El Cancer Emotional Support/Social Services Children w/Cancer E Senior Bereavement Sup. 8400 Omission on Human Concerns Homeless Prevention Homeless Persons 10000 45506 TypeTotals....................................................................................................................................................................... 84006 HOUSING ASSIST. EXIST. Networking for Housing Affordable Housing Revolving Loan Fund Low/Mod. Income 100000 15000 TypeTotals....................................................................................................................................................................... 150000 FACILITIES NEW ZOE Christian Center N.E.E.D. Facility Renovation Homeless Persons 10000 a rr Assoc. for Retarded Children Infrastructure Improvements Mentally Ill/Low/Mod. Income 6500 Boys and Grils Club of Moorpark Removal of Arch. Barriers/Handicapped Persons with Limited Mobility 21500 TypeTotals.............................................................. ............................................................................................. 38000 38000 REQUESTTOTAL..................................................................................................................................................................... 274256 rt a ATTACHMENT "B" Overview of Past Appropriations WITH CATEGORICAL PROPOSED PERCENT DISTRIBUTION Program 1986/87 1987/88 1988/89 1989/90 1990/911991/92 1992/93 1993/94 TOTAL OF FUNDS OF FUNDS Administration 0 0 19070 19810 19010 21620 22590 25740 127840 9.61% 9.61% Public Improvements 67.82% Virginia Colony Streets 133660 52321 0 0 0 0 0 0 185981 13.98% Charles Street 0 1795 0 0 57358 81773 109094 152792 402812 30.28% Handicap Ramps 0 0 0 92266 39222 0 0 0 131488 9.88% Food Share 0 0 0 0 5000 2000 0 0 7000 0.53% Club Acq. 0 0 105266 44734 0 0 0 0 150000 11.27% Casa Pacifica 0 0 0 0 25000 0 0 0 25000 1.88% Affordable Housing 12.40% CEDC (Acq.) 0 75000 0 0 0 0 0 0 75000 5.64% Aquisition 0 0 0 0 0 60000 25000 0 85000 6.39% Networking 0 5000 0 0 0 0 0 0 5000 0.38% Public Services 10.17% Sr. Nutrition 0 0 0 10000 10000 10500 10000 10000 50500 3.80% Sr. Lifeline 0 0 0 5480 0 0 0 0 5480 0.41% Vocational Trng. 0 0 0 5437.43 0 0 0 0 5437.43 0.41% Adult Literacy 0 0 0 0 8000 5000 5000 5000 23000 1.73% Homeless Omb. 0 0 0 0 500 500 500 2000 3500 0.26% Legal Services 0 0 0 562.57 7000 1200 3650 4506 16918.57 1.27% Senior Equip. 0 0 0 0 0 1987 0 0 1987 0.15% Long Term Care Omb. 0 0 0 0 0 2500 1000 2000 5500 0.41% Cath. Charities 0 0 0 0 0 7500 7500 8000 23000 1.73% ------------------------------------------------------------------------------------------------------------------------------------ Totals 133660 134116 124336 178290 171090 194580 184334 210038 1330444 1 1 MfR-29-1993 16:58 FROM A.R.C.-VC INC. IU Z>�Joz�ro r.ne ATTACHMENT C Association for Retarded Citizens Ventura County, Inc. P.O. Box 610 1732 Lewis Road CVC Camarillo, CA 93011 (805) 482-9831 March 29, X993 f' City of Moorpark ATTN: Don Reynolds 779 Moorpark Ave. Moorpark, CA 93021 Dear Mr. Reynolds, One of our most pressing priorities is to build a two car garage at our residential site located at 1574 Lewis Road, which is part of our Lewis Road Main Office/Program complex. In order for us to meet local, and state building regulations, we must add this garage before we may occupy- this house, which was relocated to the present site. Presently, our residential manager and his wife are using one of the bsdrooms in the consumer residence. By moving them into this relocated house, two more beds for handicapped persons would be made available. Ventura Architect Group estimates that it will cost $9,600. Another priority for the residential complex would be to make the following repairs to the residence: 1. Repair and replace back door and door jam; 2. Replace wooden decking (dry rot) and install rain gutters; around the house and over doorways; 3. Install firewall between garage and living area (consumers' residence) ; 4. Install roof extension to cover back door outside entrance area, remodel roof and porch area of relocated house on residential complex. Bstimated cost: $7,000. One raore priority is to pave the administrative office's complex according to local and state building codes. The estimated cost for this project is $28,000. If monies are given for this project, they would be combined with other funds to complete it. If more information is needed, please call me at (805) 483-9831 and x will reply immediately. Sincerel , Don Gatewood 8xeeutive Associate Personnel/Plant Operations Simi Center 527-1358 • Training for Independent T fving 643.2288 • Ventura Center 652-0541 ARC Industries 644-0880 • Magic Muffin Bakery& Deft 483-0226 TOTAL P.02 MAR 29 193 16:38 PAGE.002