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Home My WebLink AboutAGENDA REPORT 1993 0407 CC REG ITEM 11CAGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: March 31, 1993 (Council Meeting 4 -7 -93) ITEM HeCe "FOR ?ARK, CAUFORN A C 'y Council Mooting t 199-3 ACTION: By 4 SUBJECT: Consider for Setting the Date of a Public Hearing to Consider the Annual Assessments for AD84 -2 and AD85 -1 • A • �L This presents resolutions setting the date of a public hearing to consider the levy of assessments for Assessment District AD84 -2 and AD85 -1 for next fiscal year. ' • 317 Assessment District 84 -2 was formed in 1984 pursuant to the provisions of the "Landscaping and Lighting Act of 1972." This assessment district was established to allow for the funding of street lighting and parkway /median maintenance expenses through the levying of assessments as provided for in the act. Assessment District 85 -1 was formed in 1985 pursuant to the provisions of the same act. This assessment district was established to allow for the funding of parks maintenance expenses through the levying of assessments as provided for in said act. These costs are spread to all of the lots in the City by means of a formula designed to spread said costs on the basis of benefit. 0-441N I PEO lien A. Initiating Proceedings On February 3, 1993, the City Council adopted Resolution No. 93- 909 [AD84 -2] and Resolution No. 93 -910 [AD85 -1] initiating the proceedings required to consider the levy of assessments for the subject Assessment Districts for Fiscal Year 1993/94. On that date the City Council also selected the firm of Dwight French and Associates to prepare the Engineer's Reports for those districts. Those Engineer's reports are scheduled to be presented to the City Council on May 5, 1993. aa.9.. ph Assessment District Public Hearing Page 2 B. Public Hearing The "Landscaping and Lighting Act of 1972" ( Streets and Highways Code) requires a public hearing to be held prior to the annual levy of assessments in order to receive input and to hear any protests to the proposed assessments. Recently enacted state legislation now requires that, prior to consideration of any new or increased assessment, notices of said public hearing shall be mailed to the owners of the property to be assessed. Said notices shall state the estimated amount of the proposed assessment and shall be mailed at least forty -five (45) days prior to the date of the hearing. Consistent with past practices, the content of the Public Hearing Notices is set forth in the attached draft Resolutions setting the time and place of the public hearing. In order to comply with the above mentioned legislation, for the first time these resolutions include an Exhibit 'A' setting forth a schedule of proposed assessments for each land use category. The resolution states that the amount of the assessments to be levied shall not exceed the amounts set forth in said exhibit. In order to comply with the above mentioned legislation, the required public hearing notices must be mailed prior to April 16, 1993. The logistics associated with a mass mailing of this size require the notices to be finalized by April 9, 1993. C. AD 85 -1 The Engineer's Report for AD 85 -1 to be presented to the City Council on May 5, 1993, will be accompanied by a draft Parks Department Budget for FY 1993/94. That draft budget will show both current year -end anticipated expenses as well as projected costs for next Fiscal Year. Preliminary figures indicate that there will be an increase in parks maintenance costs next year ad-94.ph Assessment District Public Hearing Page 3 due to the addition of Arroyo Vista Community Park (12 months) and Virginia Colony Park (9 months). This anticipated increase is summarized as follows: FY 1992/93 FY 1993/94 FY 1992 /93 anticipated Proposed Description Budget ($) Actual Expgrises ($) Total 456,534 398,345 516,494 Less General Fund (Capital) 23450 0 0 Subtotal 433,084 398,345 516,494 Less General Fund (xaintenance) 76,078 41,339 to be determined Assessment Amount 357,006 357,006 to be determined As you can see, the distribution of FY 1993/94 parks maintenance costs between the Assessment District and the General Fund has not yet been determined. In the past this decision was made as a part of the budget review and approval process in June. In that the new legislation requires advance notification of the maximum amount of the assessments, the City Council and staff must set this upper limit now without benefit of a full review of projected General Fund revenues and expenses for next fiscal year. This is a particular problem this year due the uncertainties surrounding the status of State subvention revenues to the City. In order to assist the City Council in this decision, staff has prepared the attached chart (Exhibit 1) listing a number of alternative amounts for the General Fund contribution toward Parks Maintenance Costs for FY 1993/94. Next to each alternate is the amount of the remaining to be assessed and the estimated annual assessment for a single family residential lot. Also attached as Exhibit 2 is another chart comparing assessment amounts for the following: A: the actual amounts levied in FY 1991/92; B: the amount of assessments which would have been required to fully fund the program in FY 1992/93; C: the actual amounts levied in FY 1992/93 after General Fund contribution; D: a proposed assessment amount for FY 1993/94 with a comparable General Fund contribution; and E: the amount of assessments required to fully fund the program in FY 1993/94. ad_94.ph Assessment District Public Hearing Page 4 Staff is requesting direction regarding the maximum amount of the assessments to be identified in the public hearing notice. The Exhibit 'A" included as a part of the attached Resolution (Exhibit 3), shows the assessment amounts levied last year. It is suggested that the City Council give consideration to the assessment amounts listed in Column D of the above mentioned comparison chart (Exhibit 2). Staff will modify the resolution, if necessary, based on the action taken by the City Council. D. AD 84 -2 The Engineer's Report for AD 84 -2 to be presented to the City Council next month will be accompanied by a draft Budget for FY 1993/94. That draft budget will show both current year -end anticipated expenses as well as projected costs for next Fiscal Year. It is anticipated that the City -wide assessment for street lighting and landscape maintenance will be less than the amount of the assessment last year. The assessment amount for each Zone of Benefit has been increased or decreased from last year's assessment based on actual costs incurred and /or anticipated. Staff recommends that the City Council take the following actions: 1) determine the maximum assessment amount per single family lot for AD 85 -1 (Parks) and direct staff to revise Exhibit 'A' to the attached Resolution (Exhibit 3) accordingly. 2) adopt Resolution No. 93-1'30 (Exhibit 3), as revised by the above action, declaring the City Council's intention to make certain changes and to order the annual assessments for AD85- 1 for the fiscal year commencing July 1, 1993 and ending June 30, 1994; and fixing June 2, 1993, at 7:00 p.m. as the date and time of a public hearing to consider levying said assessments. 3) adopt Resolution No. 93- (Exhibit 4) declaring the City Council's intention to make certain changes and to order the annual assessments for AD84 -2 for the fiscal year commencing July 1, 1993 and ending June 30, 1994; and fixing June 2, 1993, at 7:00 p.m. as the date and time of a public hearing to consider levying said assessments. ed 94.ph Assessment District Public Hearing Page 5 Exhibit 1 Display of Various General Fund Contributions to Parks Maintenance Costs for FY 1993 /94, and the Resaininq Amounts to be Funded by Assessment District AD 85 -1 FY 1993/94 Contribution Estimated Single - Family Estimated Pros Other Total Annual Residential Budget Sources ($) Assessments M Assessment ($) 516,494 159,494 357,000 * 33.00 516,494 125,494 391,000 35.00 516,494 106,494 410,000 37.00 516,494 88,494 428,000 39.00 516,494 ** 69,494 447,000 41.00 516,494 50,494 466,000 43.00 516,494 29,494 487,000 45.00 516,494 9,494 507,000 47.00 516,494 0 516,494 48.03 Notes: * Amount of Single - Family lot assessment in FY 1991/92 & FY 1992/93 was $33.20 ** Amount of Budgeted General Fund Contribution toward these costs in FY 1992/93, was $76,078. ad-94. ph Exhibit 2 AD 85 -1 Assessment Comparison 0 0 02- Apr -93 1 A ---- - - - - -- B ---- - - - - -- C ---- - - - - -- D E 2 0.00 FY 1992/93 FY 1992/93 ---- - - - - -- FY 1993/94 ---- - - - - -- FY 1993/94 3 FY 1991/92 Fully Actual Partially Fully Description ---------- - - - - -- Budget ---- - - - - -- Funded ---- Budget Funded Funded Budget 357,006 - - - - -- 433,084 ---- - - - - -- 4331084 ---- - - - - -- 516,494 ---- - - - - -- 516,494 Less Gen Fund 0 0 76,078 88,494 0 Total Assessment 357,006 433,084 357,006 428,000 516,494 Use Code Assessment Amount 0 0 0 0 0 0 1 33.20 40.27 33.20 39.80 48.03 2 0.00 0.00 0.00 0.00 0.00 3 24.90 30.21 24.90 29.85 36.02 4 24.90 30.21 24.90 29.85 36.02 5 24.90 30.21 24.90 29.85 36.02 6 33.20 40.27 33.20 39.80 48.03 9 24.90 30.21 24.90 29.85 36.02 10 0.00 0.00 0.00 0.00 0.00 11 167.97 203.76 167.97 201.37 243.01 12 167.97 203.76 167.97 201.37 243.01 15 559.90 679.21 559.90 671.24 810.03 16 1,679.70 2,037.64 1,679.70 2,013.72 2,430.09 17 167.97 203.76 167.97 201.37 243.01 18 335.94 407.53 335.94 402.74 486.02 19 335.94 407.53 335.94 402.74 486.02 21 167.00 202.59 167.00 200.21 241.61 24 167.97 203.76 167.97 201.37 243.01 25 167.97 203.76 167.97 201.37 243.01 26 55.99 67.92 55.99 67.12 81.00 30 0.00 0.00 0.00 0.00 0.00 31 671.88 815.06 671.88 805.49 972.03 32 223.96 271.69 223.96 268.50 324.01 33 167.97 203.76 167.97 201.37 243.01 38 167.97 203.76 167.97 201.37 243.01 44 111.98 135.84 111.98 134.25 162.01 46 111.98 135.84 111.98 134.25 162.01 48 111.98 135.84 111.98 134.25 162.01 49 111.98 135.84 111.98 134.25 162.01 51 111.98 135.84 111.98 134.25 162.01 53 111.98 135.84 111.98 134.25 162.01 54 111.98 135.84 111.98 134.25 162.01 55 111.98 135.84 111.98 134.25 162.01 57 111.98 135.84 111.98 134.25 162.01 61 111.98 135.84 111.98 134.25 162.01 69 0.00 0.00 0.00 0.00 0.00 83 55.99 67.92 55.99 67.12 81.00